1. BOSS™ Delivery Model 3/25/15 Leah Reid Education Services
RootWorks.com

2. Learning Objectives Today we will: Review BOSS Delivery System methods
Learn the technology and tools
Identify the firm and client roles within the BOSS workflow
RootWorks.com

3. BOSSTM (Back Office Support System)
BOSSTM is the RootWorks’ model for providing outsourced bookkeeping and accounting services to clients.
To ensure that client work is done efficiently, the technology we use for each client is standardized as much as possible.
RootWorks.com

4. Two Core Principles
#2 Offer an environment that drives client collaboration
#1 Leverage a paperless workflow

5. BOSS Delivery System
RootWorks.com

6. BOSS™ Daily Model Workflow
Bill Pay
Payroll
Monthly Reconciliation
Financial Statements

7. Bill Pay Technology Goal: Paperless Workflow Accomplished by using:
Bill.com
SmartVault
Note: Both Bill.com and SmartVault integrate with QB Desktop and QBO

8. Bill.com & SmartVault Workflow
Client Office: Secretary
Scans Bills
Uploads scanned document(s) to SV Inbox
Accounting Firm: Bookkeeper
Attaches scanned document to bill using SV add-in
Selects ‘Pay Online’ –OR-
Prints paper check
Accounting Firm: Client Manager
Reconciles bank rec
Produces financials
Bill.com
Client Office: Secretary
Scans Bills
Uploads scanned document(s) to SV Inbox
Accounting Firm: Bookkeeper
Attaches scanned document, codes GL accounts to bill
Bill paid by Bill.com per due date and method selected
Manual or automatic ‘Sync’
Accounting Firm: Client Manager
Reconciles bank account
Produces financials
RootWorks.com

9. Polling Question

10. BOSS™ Daily Model Workflow
Bill Pay
Payroll
Monthly Reconciliation
Financial Statements

11. Payroll Technology
Goal: Increase firm efficiencies with batch processing
Accomplished by using:
Accounting CS Payroll

12. Payroll Workflow Client sends payroll hours
Manual, import (TimeRack, remote payroll, Excel)
Payroll processor prints payroll checks*
Direct deposit (InterceptEFT), paycard
WebEE: checkstubs
Payroll processor pays payroll taxes
Federal: InterceptEFT
State/Local: Per state requirements

13. Payroll Tax Form Processing Performed by Firm
941/940
Register as a reporting agent
Electronically file W2
Sign up at SSA website
Create file for upload on SSA website
1099
Sign up through IRS Fire System
Create file for upload on IRS website

14. Payroll Journal Entry*
Client Manager
Mark option for payroll checks not to post to GL in ACS
Enter payroll journal entry into QB/QBO as summary JE
This is possible because employees are using direct deposit and paycards

15. BOSS™ Daily Model Workflow
Bill Pay
Payroll
Monthly Reconciliation
Financial Statements

16. Monthly Reconciliation Technology
Goal: Provide client collaboration as needed and reduce time spent on reconciliation by client manager
Accomplished by using:
Hosted QB Desktop and QBO

17. Monthly Reconciliation Workflow
Bill pay services:
Process kicked off with paperless workflow
Digital invoice linked to bill and coded by bookkeeper
Monthly reconciliation time is reduced
Client manager performs bank rec(s)
Note: QBO
Bank feeds download automatically
Auto match and bank feed rules

18. Polling Question

19. BOSS™ Daily Model Workflow
Bill Pay
Payroll
Monthly Reconciliation
Financial Statements

20. Financial Statements Technology
Goal: Provide clients with professional, high quality financials using efficient tools and paperless delivery
Accomplished by using:
Accounting CS
FileCabinetCS
NetClientCS Portals

21. Financial Statements Workflow
Client Manager:
Exports trial balance from QB Desktop/QBO
Monthly/ Quarterly basis
Import trial balance into ACS
Print financial statements to FileCabinetCS
Push financial statements to client portals from FileCabinetCS

22. Polling Question

23. Additional Questions? Email Coaching@rootworks.com
Thank you!
Additional Questions?