1. LEADERSHIP SERIES FOR NEWLY-ELECTED STUDENT LEADERS 2016 Organizing Sales Activities on Campus

2. Application Procedures Submission of : 1. Proposal 2. Budget 3. Price list and product catalogue 4. Draft Agreement with Suppliers 5. Sponsorship Declaration 4 weeks before the event to SU Council Not approve Approve A confirmation letter will be issued by SU Council for submitting to SDS Submission of : a)Approval letter issued by SU Council b)Application for using on-campus venues for organizing sale activityApplication for using on-campus venues for organizing sale activity c)Business Registration (BR) d)Price List e)Product Catalogue/Image f)Certificate of Product Origin *Without c) and f), declaration prepared by the supplier is required.declaration g.Trade Mark Registration (if applicable) h.Draft Agreement with SupplierDraft Agreement i.Sponsorship Declaration ( 福利聯賣聲明書 ) 福利聯賣聲明書

3. Points to note Submit all required documents to SU Council 4 weeks before the event for approval Comply with the guidelines of SU Council governing the organization of welfare sales Follow the financial guidelines of SU on receiving sponsorship (in cash or in-kind) No commitment should be made before obtaining the approval If any additional vendor(s) would be included in the event after submission of the proposal, the organizer is required to submit a written request and sponsorship declaration to SU Council and SDS at least 2 week before the event.

4. Points to note If sponsorship (both in cash or in-kind) from the vendor(s) are only donated after the event, the organizer is required to submit sponsorship declaration and inform SU Council and SDS in written format within 3 days after the event. Sponsorship must be banked in the registered Society bank account NO rental could be charged NO agent is allowed

5. Points to note Avoid commercial activities (e.g. no products sell, only give a “like” to Facebook) Be tactful when dealing with sponsors Unauthorized sales or promotion activities are strictly prohibited on campus and will be terminated at any time In principle, same vendor would NOT be allowed to participate more than 2 times within a semester Be careful of Parallel Import products

6. Reminder 1. Items below are not allowed to be sold at the event : Promotion of credit cards other than CityU Hang Seng card Job recruitment Obscene, obnoxious items or products violating the copyright ordinance Facial and body package treatment Drugs or healthy food products

7. Reminder 2. Cont’ : Pop CD/VCD/DVD Fortune-telling service Underwear Promotion on downloading apps / liking Facebook pagedownloading apps Travel agent Promotion of training course Notebook computer/portable computer

8. Reminder 3. No promotion activity is allowed outside Multi- purpose room ABC 4. Licence must be obtained for broadcasting music during the sales activities 5. Licence ( 臨時食物製造廠牌照 ) must be obtained for selling pre-cooked food, including packed ice- cream 6. Approval / supporting documents must be presented for Contact Lens and related products 7. No parking will be reserved for the suppliers

9. Reminder 8. Notify SU Council and SDS if society items would be sell and/or lucky draw would be held at the event 9. Aware of the vendor on the blacklistblacklist 10. Submit event report and financial report to SU Council and SDS within one month after the event 11. Please refer to the guidelines for Using On- campus Venues for Organizing Sale ActivityUsing On- campus Venues for Organizing Sale Activity

10. Q & A

11. Possible periods for Mega Sales in Sem B 1. Late Mar 2016 2. Early Apr 2016