1. Recordkeeping Forum - Wellington - 06/06/20071 Government Recordkeeping Update June 2007 Evelyn Wareham Manager, Government Recordkeeping Programme Archives New Zealand

2. Recordkeeping Forum - Wellington - 06/06/20072 Overview I.PRA Standards II.Fact Sheets on PRA and Public Offices III.Recordkeeping Survey IV.Disposal Coverage V.Planning a Transfer VI.New Faces at Archives NZ

3. Recordkeeping Forum - Wellington - 06/06/20073 Standards Update Storage Standard –80 submissions, and 8 consultation workshops –Useful feedback – changes being made –Sign-off expected June Create and Maintain Standard –Advisory Group established, meeting 7 June Metadata Standard

4. Recordkeeping Forum - Wellington - 06/06/20074 Fact Sheets on PRA F15: PRA and Central Government F16: PRA and Local Government – Simple introductions for non-specialists – Resource for training new staff

5. Recordkeeping Forum - Wellington - 06/06/20075 What’s a Public Office? F12: What Is a Public Office? – Lists types of organisation covered by PRA – Outlines Crown Law approved test for unclear cases Public offices list online: http://www.archives.govt. nz/continuum/servicesgovt/ publicoffices.php

6. Recordkeeping Forum - Wellington - 06/06/20076 Survey 2007 3 rd annual survey of recordkeeping in public offices Mandatory direction to report (PRA s31) One response per public office Carried out by Research NZ, contact: Patrick Power Streamlined down to less than 20 questions! JunJulAugOct Invitation for nomination SurveyAnalysisAnnual Report on Recordkeeping

7. Recordkeeping Forum - Wellington - 06/06/20077 Disposal: Are you covered? Study on disposal coverage across government July/August: all disposal authorities on Archway Improvements to Public Comment web pages Under PRA, records over 25 years old for mandatory transfer must have disposal authorities – so why not ensure all your records are covered? Before undertaking appraisal or disposal, contact us: appraisal@archives.govt.nz

8. Recordkeeping Forum - Wellington - 06/06/20078 Planning a Transfer? Wellington office has transfer plan Priorities: records over 25 years old, fragile, at risk Contact us early: transfer@archives.govt.nz

9. Recordkeeping Forum - Wellington - 06/06/20079 New Faces at Archives NZ Margaret Parbhu, Manager Arrangement and Description Alice Patterson, Analyst, Government Recordkeeping Programme

10. Recordkeeping Forum - Wellington - 06/06/200710 Further information Continuum website (www.archives.govt.nz/continuum) Email rkadvice@archives.govt.nz Telephone 04 4995595