1. Student Information System (SIS)/Portal Progress Report Presentation to the UTFAB Monday, February 27, 2006 4-4:30 PM, Weber 202 Bill Haid, Dir. Enrollment Services, William.Haid@Colostate.edu, 1-3466William.Haid@Colostate.edu Chris Seng, Enrollment Services, Chris.Seng@Colostate.edu, 1-2596Chris.Seng@Colostate.edu Don Hesser, Dir. Information Systems, Don.Hesser@Colostate.edu, 1-5491Don.Hesser@Colostate.edu

2. UTFAB - Feb. 27, 2006SIS/Portal Request2 Outline Online Culture at CSU Success with COF processing What’s ahead Request for budget and staff Future at CSU demo Summary

3. UTFAB - Feb. 27, 2006SIS/Portal Request3 RAMweb Logins per Year

4. UTFAB - Feb. 27, 2006SIS/Portal Request4 RAMweb: Unique Users by Month

5. UTFAB - Feb. 27, 2006SIS/Portal Request5 RAMweb Total Page Hits by Year

6. UTFAB - Feb. 27, 2006SIS/Portal Request6 Jan. 2006 – Start of Semester

7. UTFAB - Feb. 27, 2006SIS/Portal Request7 RamPoint Comment This is an extremely easy and effective way for students to apply for scholarships. I have found that Colorado State has one of the best WEB Interfaces that provides almost all the information one would need. It is highly apparent that a significant amount of work and effort was involved in designing the WEB interface, information channels and the academic and non-academic data contained within.

8. UTFAB - Feb. 27, 2006SIS/Portal Request8 COF Processing Fall 2005 17,091 students 238,776 credits $19,102,080 of stipends Spring 2006 15,692 students 219,335 credits $17,546,800 of stipends

9. UTFAB - Feb. 27, 2006SIS/Portal Request9 FY 06 Activities Catalog - 7/1/2005 General Person - 7/1/2005 CSUID Number Available - 7/1/2005 CLM - 7/1/2005 E-Identity for all Applicants - 7/1/2005 RAMweb via RamPoint - 10/10/2005 Financial Aid for Fall 2006 - 10/31/2005 Mock System Test 1 – 12/5/2005 Mock System Test 2 – 2/20/2006 Accounts Receivable – 5/1/2006 CSUID Card – 6/5/2006

10. UTFAB - Feb. 27, 2006SIS/Portal Request10 3-Year Plan FY 07 Class Schedule and Registration for Fall 2007 live in ARIES Address “gaps” Update COF processing and rules in ISIS Implement Banner updates Ensure integration of ARIES with the portal and WebCT Considering WebCT Campus Edition 6 FY 08 Complete ARIES Installation Implement COF in Aries, process COF stipends in Aries Continue to address “gaps,” including for the graduate school Implement Banner updates Hardware refresh FY 09 Continue to address “gaps,” including for the graduate school Implement Banner updates

11. UTFAB - Feb. 27, 2006SIS/Portal Request11 UTFAB Project Request The University has agreed to fund an additional ~$500k (COF delay “back fill”) of the project UTFAB committed to the following costs in Fall 2003: Recurring contractual costs 5 years for the SIS upgrade 3 years for the portal (through Fall 06) Decision items for UTFAB Staffing Portal funding: $50k/year, split 50/50 (about 6% of total) Overall budget request: $392,050

12. UTFAB - Feb. 27, 2006SIS/Portal Request12 Expenses for FY 07 – Next Year Total identical to FYs 04, 05 & 06 Still a very sparse budget

13. UTFAB - Feb. 27, 2006SIS/Portal Request13 Staffing Same for FY 07, Split 50/50 Portal Developer – ES 3 Student Web Applications Developers – ES Vijay Prince, Alexandra Jamieson, and Shweta Manohar Behere Portal Java Developer - ACNS Web Applications Specialist – IS DBA (Database Administrator) – IS COF Project Manager and Implementer - SFS

14. UTFAB - Feb. 27, 2006SIS/Portal Request14 UTFAB Funding Criteria 1. Benefit as many students as possibleAll students at CSU will benefit. 2. Ability to effectively utilize the feeYour decision. 3. Not funded by CFTCheck. 4. Adherence to budget and accountability Your decision. 5. Potential for direct student useAbsolutely. 6. Effort, thought & clarity in the planYour decision. 7. Quantitative usage dataSee RAMweb graphs. 8. Financial co-sponsorship80% of total funded by the University. 9. Central/distributed balanceYour decision. 10. Cost/benefit ratioYour decision.

15. UTFAB - Feb. 27, 2006SIS/Portal Request15 DEMO -Students future

16. UTFAB - Feb. 27, 2006SIS/Portal Request16 DEMO - ARIES Channels/self service

17. UTFAB - Feb. 27, 2006SIS/Portal Request17 DEMO - DARS

18. UTFAB - Feb. 27, 2006SIS/Portal Request18 Summary We request your continued support of the project at the same level of $392,050/yr. The UTF and student support provided the critical impetus for the project The need for a system upgrade is great Thank you for your support!

19. UTFAB - Feb. 27, 2006SIS/Portal Request19 Questions… are most welcome.