1. ALEPH500 Documentation

2. Documentation -2--2- 14.2 Seminar March 2001

3. Documentation -3--3- Agenda In this session we will show how changes between different versions are reflected in the documentation

4. Documentation -4--4- In the beginning… …there were two types of ALEPH users

5. Documentation -5--5- Those who read the documentation…

6. Documentation -6--6- …and those who didn’t

7. Documentation -7--7- Ex Libris Technical Writers’ Motto: Read the Documentation!

8. Documentation -8--8- ALEPH Documentation Readership Librarians (end-users) System Librarians and / or System Administrators (can change system settings) Internal (translators, distributors, trainers, sales and marketing, etc.)

9. Documentation -9--9- ALEPH Documentation Readers’ Goals Learn the ALEPH system Work with ALEPH Learn an ALEPH procedure Keep up-to-date with ALEPH changes

10. Documentation -10- ALEPH Documentation Team Goal To write documentation that is: Accurate Comprehensive User-friendly Up-to-date Easily accessible

11. Documentation -11- ALEPH Documentation 1.Release Notes 2.Web Guide 3.Online Help 4.Batch Services Help 5.Word Documents

12. Documentation -12- 1 RELEASE NOTES

13. Documentation -13- Release Notes If you want to find out what’s new in a version, go straight to Release Notes:

14. Documentation -14- Release Notes The release notes contain all the changes that were made in each module and in ALEPH and ORACLE tables. Documentation & Translation and Functionality release notes are organized by module.

15. Documentation -15- Staff Menu – Release Notes

16. Documentation -16- Release Notes

17. Documentation -17- Release Notes

18. Documentation -18- Release Notes Based on rep-vers and rep-changes Constantly being updated Includes current and all previous versions

19. Documentation -19- Release Notes Changes documented in release notes are incorporated into ”regular” documentation: Web Guide Online Help Batch Services Help Lists

20. Documentation -20- Release Notes Changes documented in release notes are incorporated when “upgrading” documentation: Lists Implementation Notes

21. Documentation -21- 2 WEB GUIDE

22. Documentation -22- Staff Menu – Web Guide

23. Documentation -23- Web Guide Main Menu

24. Documentation -24- Web Guide The Web Guide is the primary source of information for ALEPH librarians

25. Documentation -25- 3 ONLINE HELP

26. Documentation -26- Online Help When reviewing a GUI module in a new version, it is helpful to use the online help to familiarize yourself with any features that you have not previously encountered.

27. Documentation -27- Online Help To invoke online help: Click the Help button on any window Press the F1 key on a menu option Select Help >Contents from the menu bar

28. Documentation -28- Online Help – Sample Page

29. Documentation -29- 4 BATCH SERVICES HELP

30. Documentation -30- Staff Menu – Batch Services

31. Documentation -31- Batch Services Help Every batch service contains a help section which is updated from version to version in the event of changes.

32. Documentation -32- Batch Services Help

33. Documentation -33- 5 WORD DOCUMENTS

34. Documentation -34- Staff Menu – Documentation

35. Documentation -35- WORD Documents – Documentation Menu

36. Documentation -36- WORD Documents Located on the ALEPH Staff Menu / Documentation Menu and saved in PDF: Guides Lists How-tos

37. Documentation -37- Guides A new guide, Customizing ALEPH Reports with Infomaker, reflects the changes in printing.

38. Documentation -38- Lists All the lists are updated in 14.2. The Implementation Notes reflect all the changes in tables.

39. Documentation -39- Lists

40. Documentation -40- How-tos How-tos contain task-oriented instructions on a large number of different topics. For example, Apache server, catalog record loader, setting up libraries, and many more.

41. Documentation -41- Summary Read Release Notes for details on all changes between releases. Read the Web Guide for in- depth information on all ALEPH modules. Read the Implementation Notes for concise listings of table changes.

42. Documentation -42-