1. Working in PowerPoint 2007 March 1, 2010 1

2. Objectives  Describe the Microsoft PowerPoint 2007 environment using correct terminology.  Become familiar with common tools, commands, and icons.  Locate frequently used buttons.  Describe the functions of frequently used commands. 2

3. Opening Screen 3

4. Screen Header  Commands related to managing PowerPoint as a whole (rather than presentation content) are gathered together on a menu available when you click the Microsoft Office Button.  Commands can be represented as buttons on the Quick Access Toolbar. By default, this toolbar displays the Save, Undo, and Repeat buttons.  The Title Bar displays the name of the active presentation. 4

5. The Ribbon  Below the title bar is the Ribbon, which contains all PowerPoint capabilities in a single area.  The Ribbon is made up of a set of tabs containing commands for working with presentation content. The Home tab is active by default.  On each tab, buttons are organized into groups. 5

6. Dialog Boxes  Less common tasks are not represented as buttons in the groups; instead they are available in a dialog box.  To access a dialog box, click on the dialog box launcher at the right end of the group’s title bar. 6

7. Example: Dialog Box 7

8. Buttons  Some button names are displayed and some are not.  Pointing to any button for a few seconds displays a ScreenTip that shows the button’s name and function. 8

9. Buttons with Arrows  Some buttons have arrows, but not all arrows are alike!  Clicking this type of button always displays a list of options.  Clicking this type of button carries out the command with the current settings.  Click this button’s arrow displays a list of options. 9

10. Help! The Help button sits at the right end of the Ribbon. 10

11. Screen Footer  Across the bottom of the program window, the status bar gives you information about the current presentation.  At the right end of the status bar is the View toolbar, which provides tools for adjusting the view of presentation content. 11

12. Normal View  Overview Pane: contains the Slides tab with thumbnails of all the presentation slides and the Outline tab with all the slide text  Slide Pane: shows the current slide  Notes Pane: provides a place for entering notes about the slide 12

13. Slide Sorter View 13

14. Printing  The Print command can be found by clicking on the Microsoft Office Button.  By default, PowerPoint will print one slide per page.  Handouts are a more frequently used output.  Open the drop-down menu under “Print what” to select handouts. 14

15. It’s Your Turn! Microsoft PowerPoint 2007 Scavenger Hunt 15