1. 1 Chairman’s Report 2011 Volker RW Schaa 08 September 2011

2. Steering Committee, San Sebastián, 08 September 2010 Overview Introduction/Open Archive JACoW Collaboration –Membership –The Steering Committee –The Team –Extending the Scope of JACoW –SPMS The Website Brief Report on Activities since SC at Kyoto JACoW Team Meeting, 2010 at BNL 2

3. Steering Committee, San Sebastián, 08 September 2010 3 Introduction JACoW’s Role To publish member conference’s proceedings on the Internet at JACoW.org To provide support to member conferences by means of tools for conference organisation, proceedings production and shared software licenses. The Conference Role with respect to JACoW To deliver a complete set of files which are compatible with JACoW’s requirements (!) in a WWW-ready format.

4. Steering Committee, San Sebastián, 08 September 2010 4 which means … The proceedings preparation and production is the responsibility of the conference. The JACoW Team will provide help to conferences but this has to be at the cost of the conference and on a ‘good will’ basis.

5. Steering Committee, San Sebastián, 08 September 2010 5 Open Archive JACoW is an Open Archive and our tools provide everything needed to set up and run a conference, process the papers, referee them and prepare the complete set of documents for publication on the web, on paper, on CD/DVD and USB sticks. We provide library metadata for Open Access archives (INSPIRE, SPIRES, OAI, …). Copyright (follows…)

6. Steering Committee, San Sebastián, 08 September 2010 Collaboration Membership in 2011 From 3 series’ in 1997, to 16 in 2012: –IPAC from 2010 (formerly PAC, EPAC, APAC, the “founders”), –NA PAC from 2011 (formerly PAC) –COOL, CYCLOTRONS, ECRIS, FEL, HIAT, ICAP, ICALEPCS, ICFA Advanced Beam Dynamics Workshops, LINAC, PCaPAC, RUPAC, SRF –IBIC from 2012 (IBIC is formed by European DIPAC and North-American BIW as “International Beam Instrumentation Conference”, first IBIC’12 in Japan) 6

7. Steering Committee, San Sebastián, 08 September 2010 JACoW “Movers” Steering Committee –SPC Chairs (past, current and future) of each conference series - one meeting per year during IPACs - attendance “if possible” Team –Conference editors (past, current and future for each series) - one meeting towards the end of each year - attendance is a boundary condition for publication on the JACoW site 7

8. Steering Committee, San Sebastián, 08 September 2010 Team Meetings Regular attendance at Team Meetings is essential to maintain high standards. The result is –enhanced cooperation and collaboration across the whole accelerator field –the development of the SPMS and associated Profile/Affiliation Repositories (~28,000 individual profiles, ~3,700 affiliations) Mailing Lists Organization of events, including scientific programme, delegate/exhibition registration, accommodation, refereeing –experience and competence in professional electronic publication techniques –swift publication on JACoW with JPSP scripts 8

9. Steering Committee, San Sebastián, 08 September 2010 The Website Since the Steering Committee meeting in 2010 10 new sets of proceedings 109 sets of proceedings published on JACoW 3 waiting to get in –Cyclotron’10 (my fault) –DIPAC’11 (my responsibility) –PAC’11 (waiting for IEEE’s ISBN) 9

10. Steering Committee, San Sebastián, 08 September 2010 TM 2010 at BNL 2010 Team Meeting held at BNL –~40+ participants –First time organized via SPMS (like a conference) see the JACoW ‘Meetings’ site for a link to transparencies 10

11. Steering Committee, San Sebastián, 08 September 2010 TM Decisions/Actions New responsibilities –Repository: Sue Waller –Regional Representatives for each Region: Asia: Yongbin Leng, SINAP Europe: Ivan Andrian, Elettra North-America: Todd Satogata, Jlab New name: –JACoW Coordinator: Christine 11

12. Steering Committee, San Sebastián, 08 September 2010 TM Decisions/Actions (cont) Copyright Issues

13. Steering Committee, San Sebastián, 08 September 2010 TM Decisions/Actions (cont) Discussion on Open Copyrights –CERN now uses “Creative Common” Knowledge transfer is an integral part of CERN's mission. CERN publishes this Report Open Access under the Creative Commons Attribution 3.0 license http://creativecommons.org/licenses/by/3.0/ in order to permit its wide dissemination and use.http://creativecommons.org/licenses/by/3.0/

14. Steering Committee, San Sebastián, 08 September 2010 TM Decisions/Actions (cont) Creative Commons Attribution 3.0

15. Steering Committee, San Sebastián, 08 September 2010 TM Decisions/Actions (cont) “Creative Common” for JACoW (exception PAC/N-PAC with IEEE ISBN) Copyright © + info about conference, paper-code, jacow.org (year)

16. Steering Committee, San Sebastián, 08 September 2010 Faces and Roles 16

17. Steering Committee, San Sebastián, 08 September 2010 17 Highlight There was an invited talk on JACoW at BNL during the Team Meeting given by John Poole “The JACoW Collaboration - Creator of the Accelerator Community's Open Archive”

18. Steering Committee, San Sebastián, 08 September 2010 Next Team Meeting The 2011 Team Meeting is planned for November (17.-20.) at SINAP, Shanghai/China 18