1. August 20021 How to Read SWCAP Reports

2. August 20022 Reports One SWCAP report: –Detail by Function

3. August 20023 Detail by Function Report provides by State departments: –Central service functions. –Workload used. –Amount apportioned. –Amount to be included in an Indirect Cost Rate Proposal (ICRP) or Cost Allocation Plan (CAP).

4. August 20024 Reports Available on the Internet: http://www.dof.ca.gov/fisa/proswcap/Proswcap.htm

5. August 20025 Detail by Function

6. August 20026 Detail by Function - continued Function number

7. August 20027 Detail by Function - continued Function name

8. August 20028 Detail by Function - continued Type of workload

9. August 20029 Detail by Function Report Heading Now let’s look at each part on this report. In the following slides, each part is individually explained.

10. August 200210 Detail by Function Report Heading - continued Plan year Plan year is the year of the plan. Plan is developed and included in the Governor’s Budget and State departments budgets.

11. August 200211 Detail by Function Report Heading - continued Time report run Time the report was printed.

12. August 200212 Detail by Function Report Heading - continued Type of workload Unit is the type of workload; identifies the service or work preformed by the central service agency for the State department.

13. August 200213 Detail by Function Report Heading - continued Workload for a State department Actual amount of central service agency workload used by the State department.

14. August 200214 Detail by Function Report Heading - continued Past year actual Unit cost for each function is multiplied by the workload for each function for a State department.

15. August 200215 Detail by Function Report Heading - continued Calculated amount from plan two years earlier Past year estimate was the budget year estimate in the plan two years earlier.

16. August 200216 Detail by Function Report Heading - continued Difference between past year actual and estimate Roll-forward is difference between past year actual and past year estimate, known as the roll-forward amount.

17. August 200217 Detail by Function Report Heading - continued Budget year estimate Budget year estimate is calculated the same way as the past year actual. Amount used is an estimated amount for the central service agency.

18. August 200218 Detail by Function Report Heading - continued Sum of equation Sum of equation often called total allocated. Sum of past year actual minus past year estimate equals roll-forward plus the budget year estimate equals total allocated.

19. August 200219 Detail by Function Report Heading - continued Plan year Time report run Workload for a State department Past year actual Calculated amount from plan two years earlier Past year actual and estimate difference Budget year estimate Sum of equation Type of workload

20. August 200220 Detail by Function Report Heading - continued Each function has a total, as does each column. Adding up the amount in each column would equal the amount in the total allocated column.

21. August 200221 Let’s look at a Detail by Function report totals to see what they mean.

22. August 200222 Reports 23 799Bureau of State AuditsHours5 406191,148-190,742 428-190,314 24 800 Legislature Dollars 518701 132,945 168,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210,808 853,442 357,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91% Let’s look at report totals.

23. August 200223 Reports - continued State department total Agency total is the organization code number and name of the State department. 23 799Bureau of State AuditsHours5 406191,148-190,742 428-190,314 24 800 Legislature Dollars 518701 132,945 168,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210,808 853,442 357,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91%

24. August 200224 Reports - continued Budget percentage per grouping Percent is for the State department. It is developed from all State departments within the Governor's Budget group. 23 799Bureau of State AuditsHours5 406191,148-190,742 428-190,314 24 800 Legislature Dollars 518701 132,945 168,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210,808 853,442 357,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91%

25. August 200225 Reports - continued Past year actual Total of all functions in this column. 23 799Bureau of State AuditsHours5 406191,148-190,742 428-190,314 24 800 Legislature Dollars 518701 132,945 168,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210,808 853,442 357,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91%

26. August 200226 Reports - continued Past year estimate Total of all functions in this column. 23 799Bureau of State AuditsHours5 406191,148-190,742 428-190,314 24 800 Legislature Dollars 518701 132,945 168,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210,808 853,442 357,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91%

27. August 200227 Reports - continued Roll-forward Total of all functions in this column. 23 799Bureau of State AuditsHours5 406191,148-190,742 428-190,314 24 800 Legislature Dollars 518701 132,945 168,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210,808 853,442 357,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91%

28. August 200228 Reports - continued Budget year estimate Total of all functions in this column. 23 799Bureau of State AuditsHours5 406191,148-190,742 428-190,314 24 800 Legislature Dollars 518701 132,945 168,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210,808 853,442 357,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91%

29. August 200229 Reports - continued Total allocated Total of all functions in this column. 23 799Bureau of State AuditsHours5 406191,148-190,742 428-190,314 24 800 Legislature Dollars 518701 132,945 168,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210,808 853,442 357,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91%

30. August 200230 23 799Bureau of State AuditsHours5 406191,148-190,742 428-190,314 24 800 Legislature Dollars 518701 132,945 168,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210,808 853,442 357,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91% Reports - continued State department total Past year actual Past year estimate Roll-forward Budget year estimate Total allocated Budget percentage per grouping

31. August 200231 We hoped this helped. Please view our other presentations.

32. August 200232

33. August 200233