1. VP1 - Crosswalk Overview

2. Objectives What is Crosswalk? What has it improved? How does it work? What resources are available?

3. What is Crosswalk? “CROSSWALK” is a software program which translates Purchasing information into accurate Accounting transactions! “VP1-Crosswalk” automatically creates transactions on the VP1 documents!

4. Requisition Items in PointPlus CLICK ON VIEW

5. Commodity Code + First Account + Price per Item = Recommended Object Code

6. What has improved? Section 2 includes quantities from the purchase order. Section 3 creates transactions with accurate object codes.

7. How does it work? Crosswalk will enter the number of items on the purchase order into VP1 – Section 2. After you’ve entered the number of items received, Crosswalk will create the corresponding VP1 transactions in Section 3.

8. How does it work? Section 2 Crosswalk will enter the number of items on the purchase order into Section 2.

9. How does it work? Section 2 You enter the number of items received.

10. How does it work? Section 3 Crosswalk will create the corresponding transactions of items into Section 3.

11. How does it work? Section 3 You may also enter additional transactions if needed into Section 3.

12. How does it work? Once all the information has been entered on the VP1 document, you may verify and approve the document. Audits will insure that the transaction information is correct.

13. What resources are available? PF6 help for each VP1 screen Assistance on the web Expert assistance

14. Press PF6 for screen help!

16. Assistance on the web Crosswalk FAQs: http://www.utexas.edu/business/accounting/ap/vp1crosswalk-top10.html http://www.utexas.edu/business/accounting/ap/vp1crosswalk-top10.html Commodity Class Code Information: https://utdirect.utexas.edu/acct/gen/crosswalk/index.WBX https://utdirect.utexas.edu/acct/gen/crosswalk/index.WBX

17. Enter a Commodity Code to view allowable object codes https://utdirect.utexas.edu/acct/gen/crosswalk/index.WBX

18. You may also click on a Commodity Code List

19. Allowable object codes are displayed per account and amount

20. Expert Assistance Accounts Payable – oa.ap@austin.utexas.edu oa.ap@austin.utexas.edu User Services – askUS@austin.utexas.edu askUS@austin.utexas.edu User Services Helpline – 471-8802