1. January 30, 2016 Spring Council of Chiefs Welcome!

2. Section Business Officer Elections

4. National Program Update Prism NEXT OA High Adventure

5. Lodge Reports Conclave Numbers – (women, handicapped, total) National Attendance Numbers – (NLS, NLATS, OAHA)

6. Officer Breakouts

7. Conclave 2017 Discussion

8. Service Lodge Report

9. Promotions Plan Social media updates Promotional Articles Fliers

10. Trading Post Conclave 2016

11. The online trading post is almost complete and will be running soon. Be sure to pre-order. Online Trading Post

12. This year’s trading post will include the usual merchandise: T-shirts Patches Various section merchandise Etc. Merchandise

13. If there is an item that you want from the trading post, be sure to pre order. There will be a limited amount of extra merchandise on hand at conclave. Pre Order

14. So far, no lodges have requested to have merchandise in the trading post. If a lodge would like to include their merchandise in the trading post, Section will receive 10% of the sale price. The lodge will receive 90%. The lodge sets the price that their merchandise should sell for. Lodge Merchandise

15. Two volunteers per lodge to help staff the trading post. Trading Post Committee Needs

16. Contact Information Rhett Robinson 662-808-8889 rhett.robinson@att.net rhett.robinson@att.net Andy Clausel 662-415-0704 andyclausel@gmail.com Chuck Schadrack 901-574-2546 cschad3@yahoo.com cschad3@yahoo.com

17. Special Events

18. Conclave Training Conclave 2016 Paylor Eubank

19. Training Committee Budget $500 Budget Will be used for supplies – Printing Supplies Paper and Ink – Writing Utensils Markers, Pens, Pencils – Patches Training Patch for each college

20. Training Committee Wants Printing Location – Preferably near the check-in area. Will be used for printing schedules and other needed materials. Supplies – Writing utensils – Flip charts and/or projection screens – Electricity to session rooms.

21. Training Committee Needs From the Lodges – A list of people who would be willing and able to serve as a instructors. From the Service Lodge – Banner poles For the college banners. – Shelter for Training Areas If not available, ez-ups or rain flies

22. Schedule Already sent in to Anthony. 4 one hour long classes. Schedule does allow for ceremonies to be done.

23. Contact Information Paylor Eubank (Training Chairman) 731-267-6081 payloreubank@hotmail.com Chuck Martin (Training Advisor) cmarti9921@gmail.com

24. Campfire Conclave 2016 Sid Salazar

25. Contact Information Sid Salazar, Cell: 615-794-9665 Email: Sid@sidsalazar.comSid@sidsalazar.com Advisor: Matt Brown, Email: Gobigorange218@yahoo.com

26. SR-6 Ceremonies Chairman Conclave 2016 Houston Phillips

27. ________ Committee Budget $150.00 1 st place team trophy plaques for Pre-Ordeals, Ordeals, and Brotherhood at approximately $20 each Best overall ceremonialist medal for each principle – 13 medals in all Ceremonies Budget

28. ________ Committee Needs Four partially secluded areas for each of the ceremony evaluations – Three large and one small for Vigil Some sort of cover at each area in case of inclement weather Ceremonies Needs

29. Additional Information We are able to set up an individual registration for competing ceremony teams separate from registration if requested by the COC. – Evaluators are needed from each lodge by April 1 st.

30. Schedule Ceremony evaluations are currently expected to be between Quest and dinner, coinciding with dance and drum evaluations – However if more desirable they can be moved back to conflict with Quest Games

31. Contact Information Committee Chair- Houston Phillips Phone: (731) 926-6681 E-mail: houstonphillips@yahoo.comhoustonphillips@yahoo.com Committee Advisor- Jeremy Fair Phone: (731) 445-4980 E-mail: jeremyfair235@gmail.com

32. Quest Games Conclave 2016 Charlie Todd

33. Training Committee Budget Quest Games $300 – For the quest Awards (includes quest publications) – Materials for quest

34. Training Committee Wants 18 Pop ups for shade 18 Water coolers 18 orange cones 9 Tables 1 Megaphone Quest Games

35. Training Committee Needs 2 judges from every lodge prior to conclave – Need contact info Tug of War rope Quest Games

36. Schedule Brown Bag Special Crocodile Race Tug of War Potato Sack Race Spam Toss OA Fear Factor Quest Games

37. Schedule Need 9: – Paper Bags – Twinkies – Vienna Sausage – Caprisun – Half sleeve of crackers – Sour Patch Straws – Chex mix grab and go bag – Lays chips grab and go bag – Kool Aid snack bottle Rules: – 8 members run from starting line to the judge – Eat the item that they select – Can switch members for each item – First team finished wins – 1 st : 10pts, 2 nd :8pts, 3 rd :6pts, 4 th :4pts, 5 th -9 th :2pts Brown Bag Special Quest Games

38. Schedule Need 9 lengths of Rope Have 8 lodge members start at beginning, run to judge, turn around, and come back All members are squatting Belt Loops tied together First to finish wins 1 st : 10pts, 2 nd :8pts, 3 rd :6pts, 4 th :4pts, 5 th -9 th :2pts Crocodile Race Quest Games

39. Schedule Need Tug of War Rope Have 6-8 members per team Bracket style single elimination matches Done between other events 1 st : 10pts, 2 nd :8pts, 3 rd :6pts, 4 th :4pts, 5 th - 9 th :2pts Tug of War Quest Games

40. Schedule Need 9 potato sacks 6 lodge members will take turns racing from start to judge and back First lodge done wins the race 1 st : 10pts, 2 nd :8pts, 3 rd :6pts, 4 th :4pts, 5 th - 9 th :2pts Potato Sack Race Quest Games

41. Schedule Need 9 cans of spam Two lodge members stands arms length apart Toss spam to each other taking a step back after each successful catch Furthest team apart wins 1 st : 10pts, 2 nd :8pts, 3 rd :6pts, 4 th :4pts, 5 th - 9 th :2pts Spam Toss Quest Games

42. Schedule Need 9 – Cardboard boxes – Stuffed animals – Shoes – Notebooks – Pens – Water bottle – Patches – Twinkies – Rocks All items may change Rules – Need 8 Lodge members – Each member will take turns going to judge – They will reach into box and try to guess what each item is – Once guess item will be pulled and so on – 1 st : 10pts, 2 nd :8pts, 3 rd :6pts, 4 th :4pts, 5 th - 9 th :2pts OA Fear Factor Quest Games

43. Contact Information Charlie Todd 502-498-6598 charlietodd51@gmail.com

44. Quest Publications Reece Bennett

45. ________ Committee Needs 10 tables from host lodge Quest Publications

46. Schedule (If Needed) 2016 Conclave Publication Quest Timeline January 30, 2016 – Section COC @ Jett Potter Center Have each Lodge begin to think who they will assign as their two publications judges Request that Lodges send in their publications (Newsletter, Planbooks, Website URL can be emailed) February 15, 2016 – Lodges confirm their two judges and send contact info. February 30, 2016 – Lodges send their publications to Reece and James. The following week the score sheets and copies of publications will be mailed out to judges. March 15, 2016 – Judges submit their scores to Reece and James

47. Contact Information Reece Bennett – Publications Quest Chariman – (615) 815-5548, reeceman2@icloud.comreeceman2@icloud.com – 213 Warwick Park Lane Franklin, TN 37069

48. American Indian Activities Conclave 2016 Chairman-Zach Fauver Presenter-Zach Callicutt

49. ________ Committee Budget Requesting $1000 Will be used for: Paying drum team Awards Shirts Teaching materials AIA

50. ________ Committee Wants Area to store regalia and drums A backup/rain area or tents/shelter for training and especially competitions Schedule and location handed out at check-in

51. ________ Committee Needs We will need 20 bales of straw or hay for the dancing area. 8 tables for class/dancers Electricity/100-150 ft. of extension cable A Large Tarp 8 Chairs

52. Schedule (If Needed) The schedule is still being worked on and will be available soon.

53. Additional Information If any lodge has any one interested in helping out in the AIA area please email me their contact information.

54. Contact Information Chairman- Zach Fauver Email-ztfauver@gmail.com cell phone 662-509-0281 Email- Advisor-Randy English Email- randye@englishcabinetshop.co m

55. Annual Publications Plan

56. February, early April Conclave Friday night participant guide (host lodge) Saturday morning and evening newsletter (delivered to campsites) Electronic review on Sunday

57. ________ Committee Needs Room for printing, hopefully with wi-fi capabilities, able to hold five to ten people Participant guide outline completed by February 15 Participant guide completed March 1 Needs from Host Lodge

58. ________ Committee Budget Paper, ink, toner, etc. Estimate TBA Budget

59. January 30, 2016 Spring Council of Chiefs Thanks for coming!