2. INVITATION TO TENDER PROCEDURE INVITATION TO TENDER PROCEDURE IT–4082/EN Design, Supply, Installation and Commissioning of the ventilation of the BAF3 building B. Jenssen 30.06.2015

3. Key dates  Invitation to Tender issued: 18.06.2015  Compulsory bidders’ conference: 30.06.2015  Bids to be returned to CERN by 15 July 2015 – 4:00 pm (uploaded)  Contract negotiation and notification in July 2015  Start of the contract: July 2015 Delivery of documentation as in Technical Specification § 3.4.3, 25th September 2015 Start of installation 1 March 2016 End of commissioning 10 June 2016 Final acceptance 22 July 2016 B. Jenssen 30.06.2015

4. IT documents  Tender form with Annex I “Detailed Quantitative Estimate” (DQE) and Annex II “Unit Price list” (UPL);  Technical specification + annexes  “Selection and Adjudication criteria for Supply Contract” dated May 2015  Working on the CERN site  General Conditions for Invitations to Tender CERN/FC/5312-I/Rev.  General Conditions of CERN Contracts CERN/FC/5312-II/Rev. B. Jenssen 30.06.2015

5. Clarification Process Requests for clarification should be received earlier than 5 July 2015 All questions shall be addressed in writing to bjorn.jenssen@cern.ch Please put: cc: alexandre.broche@cern.ch purchasing.service@cern.ch B. Jenssen 30.06.2015

6. Clarification Process  CERN’s response will be sent to all bidders, including the request for clarification but without identifying its source  Bidders shall acknowledge receipt of the email  Cover letter with bid shall acknowledge each individual CERN clarification correspondence received B. Jenssen 30.06.2015

7. Selection and Adjudication Criteria Adjudication basis: The contract shall be awarded on a « lowest compliant* » basis to the bidder whose bid complies with the technical, financial and delivery requirements and is the lowest** *Note On a FCA basis, if the ratio of DAP price of the lowest FCA bid to the lowest DAP bid doesn’t exceed 1.10; On a DAP basis, if the above-mentioned ratio exceeds 1.10. ** Subject to the rules aiming at achieving well balanced industrial return coefficient for Member States (MS) PB= Poorly Balanced WB= Well Balanced B. Jenssen 30.06.2015

8. Selection and Adjudication Criteria Selection and adjudication criteria – Concept Improve the distribution of our purchases among CERN MS The country of origin is the country where the supplies (including their components and sub-assemblies) are manufactured or undergo the last major transformation by the contractor or his sub- contractor(s). Industrial return coefficient: The ratio between that Member State's percentage share of all purchases of supplies (excluding purchases funded by non-Member States) during the preceding four calendar years and that State's percentage contribution to the budget over the same period. Well balanced Member states: BU - CH – FR – HU – IT - PT The tender shall be treated as that from a poorly balanced PB MS provided that the value of supplies originating in one or more PB MS is not less than 60 % of the total amount of the contract. B. Jenssen 30.06.2015

9. Basis of award The alignment rules 1- Lowest bidder from PB MS Contract awarded 2- Lowest bidder from well balanced (WB) MS (If bid from PB MS is within a difference of < 20% negotiations) 1st bidder from PB MS aligns awarded the Contract If not - 2 nd bidder from PB (within 20%) aligns awarded Contract If not – Contract awarded to lowest bidder B. Jenssen 30.06.2015

10. Price Basis All prices shall be quoted in CHF or EUR or the preferred currency of the bidder (if you wish to be paid in this currency), free of taxes, not subject to revision Quantities indicated in the DQE are merely indicative. A change of the volume will not affect the unit prices. Report the estimated total prices for each of the five four work lots indicated in the DQE into the tender form. Validity of the bid: 6 months from the closing date. Re-measurement contract: Final contract price shall be agreed to after re-measurement of the real quantities installed. B. Jenssen 30.06.2015

11. OPTION (ref. Tender form § 4) CERN reserves the right to purchase additional supply with the unit prices according to the Unit Price List (UPL), Annex II. The prices shall be FCA (Incoterms 2010) and in the same currency as indicated in §2 of the present Tender Form and valid until commissioning. B. Jenssen 30.06.2015

12. ALTERNATIVE PROPOSALS (§ 14 General Conditions for Invitations to Tender by CERN) There is no obligation, but we encourage bidders to submit with the bid any alternative solutions in addition to the conforming bid B. Jenssen 30.06.2015

13. VAT  Prices shall take into account CERN’s exoneration from VAT and import duties  VAT shall be subject to the rules and invoicing instructions as defined under the following link: http://cern.ch/doc/vat.htmlhttp://cern.ch/doc/vat.html OR http://cern.ch/doc/tva.htmlhttp://cern.ch/doc/tva.html B. Jenssen 30.06.2015

14. PAYMENT CONDITIONS (ref. Tender form § 5) 1 Rating of BBB+ at least and contractor to give written proof of such. B. Jenssen 30.06.2015

15. Penalties I of II (Tender form § 8) B. Jenssen 30.06.2015

16. Penalties II of II (Tender form § 8) B. Jenssen 30.06.2015

17. Return Date Bids shall be RECEIVED by CERN (uploaded): 15 July 2015 - 4 P.M at the latest B. Jenssen 30.06.2015

18. Contact for Information Bjorn Jenssen Tel: +41 22 767 44 05 Fax: +41 22 766 80 89 E-mail: bjorn.jenssen@cern.chbjorn.jenssen@cern.ch Always put in cc: alexandre.broche@cern.ch purchasing.service@cern.ch B. Jenssen 30.06.2015