1. eContentplus 1 Based on Draft Work Programme, draft call text and draft Guide for Proposers eContentplus Programme (2005-2008) This presentation is based on information contained in the draft eContentplus Work Programme, the draft eContentplus call for proposals 2005 and the draft Guide for Proposers, available on the eContentplus website (http://europa.eu.int/econtentplus/). Definitive versions of these documents will be published after completion of the internal procedures required for the adoption of these documents by the Commission. Any changes that may occur will be highlighted and explained on the programme website. The Commission does not accept any responsibility for damages that may arise from the use of the information contained in the afore-mentioned draft documents.http://europa.eu.int/econtentplus/ National Information Day Athens, 8 July 2005 Yolanda Arevalo Torres

2. eContentplus 2 Based on Draft Work Programme, draft call text and draft Guide for Proposers Background and rationale

3. eContentplus 3 Based on Draft Work Programme, draft call text and draft Guide for Proposers Growing importance of digital content  impact of digitisation and the Internet widespread access to content exploitation of content assets  harnessing the potential of content in Europe Community-wide exploitation requires consideration of technical, legislative, administrative and cultural disparities, and multiplicity of languages

4. eContentplus 4 Based on Draft Work Programme, draft call text and draft Guide for Proposers Changing environment  technological cheaper hardware  wider use of Internet new Web technologies  enhanced content  legislative PSI Directive  removes legal uncertainty Copyright Directive  cross-border trading of copyright-protected goods  marketplace commercial markets taking off, but some services not developed or not available to many European users

5. eContentplus 5 Based on Draft Work Programme, draft call text and draft Guide for ProposersFrameworkFramework  i2010 Objective 1: A Single European Information Space offering affordable and secure high bandwidth communications, rich and diverse content and digital services.  Research IST Call 4 (just closed) Semantic-based Knowledge and Content Systems Cognitive Systems Technology-enhanced Learning IST Call 5 (just opened) Access to and preservation of cultural and scientific resources

6. eContentplus 6 Based on Draft Work Programme, draft call text and draft Guide for Proposers Work Programme

7. eContentplus 7 Based on Draft Work Programme, draft call text and draft Guide for Proposersorientationsorientations  Focussing: on domains where market forces are not sufficient to stimulate the availability of digital content and services end user (individuals and organizations) quality content  Overall objective: to facilitate access to and use of European digital content

8. eContentplus 8 Based on Draft Work Programme, draft call text and draft Guide for Proposers issues addressed  improve accessibility and usability of digital material  promote take-up of leading-edge technical solutions to address diverse technical approaches organisational barriers affecting basic user and business interests  promote multicultural and multilingual European digital content  EU-level coordination

9. eContentplus 9 Based on Draft Work Programme, draft call text and draft Guide for Proposers target areas  geographic information (as a key constituent of Public Sector Information)  educational content  cultural and scientific/scholarly content

10. eContentplus 10 Based on Draft Work Programme, draft call text and draft Guide for Proposers geographic information What is it?  all information that can be related to a specific location on earth. Why?  To achieve interoperability and harmonization at European level between data produced by national organisations  Spatial information available at local and regional level is difficult to exploit in a broader context since the description of the data is often incomplete.

11. eContentplus 11 Based on Draft Work Programme, draft call text and draft Guide for Proposers educational content What is it?  Digital content intended to be used for learning purposes. Why?  Incoherent use of technological support (fragmentation), lack of comprehensive analysis of user needs, demands and opportunities.  organizational and pedagogical frameworks often inadequate to support multilingual and multicultural access to, and use of, digital content for learning.

12. eContentplus 12 Based on Draft Work Programme, draft call text and draft Guide for Proposers cultural content and … What is it?  Digital and digitised content held or managed by all kinds of archives, libraries and museums. Why?  there is insufficient interoperability between existing networks, across types of cultural organisations and collections, and across different types of content.  there is range of different legacy systems and practices for describing cultural and scientific resources aggravating the problem of accessibility.

13. eContentplus 13 Based on Draft Work Programme, draft call text and draft Guide for Proposers and scientific/scholarly content What is it?  scientific and scholarly articles, publications and journals Why?  described on institutional and/or specialised web- sites, these resources lack visibility at European and global level  frameworks are often inadequate to support multilingual and multicultural access to, and use of, scientific and scholarly content

14. eContentplus 14 Based on Draft Work Programme, draft call text and draft Guide for Proposers Activities 1  Promoting the enabling infrastructure increase the cross-border availability, accessibility and re-usability – targeted projects – thematic networks  Stimulating content enrichment consistent use of metadata, … awareness- raising and coordination – content enrichment projects – thematic networks

15. eContentplus 15 Based on Draft Work Programme, draft call text and draft Guide for Proposers Activities 2  Cooperation among stakeholders Public sector information Contribute to the implementation of PSI Directive – Thematic network Public domain issues Explore issues related to the public domain – Thematic network

16. eContentplus 16 Based on Draft Work Programme, draft call text and draft Guide for Proposers Project types 1  Targeted projects a problem-oriented approach, tackling issues with cross-border relevance address specific issues to enable access to or use of digital content should result in a significant increase in the actual access to and the use of the underlying digital material

17. eContentplus 17 Based on Draft Work Programme, draft call text and draft Guide for Proposers Project types 2  Content Enrichment projects demonstrate the benefits of content enhancement with semantically well-defined metadata should result in a significant increase in the actual use of the underlying digital material

18. eContentplus 18 Based on Draft Work Programme, draft call text and draft Guide for Proposers Project types 3  Thematic Networks Carry out awareness activities addressing stakeholders on the benefits demonstrated by best practices on how to enrich digital content with semantically well defined metadata. Promote dialogue and exchange of information between stakeholders, including project consortia

19. eContentplus 19 Based on Draft Work Programme, draft call text and draft Guide for Proposers eContentplus Programme Call for proposals 2005

20. eContentplus 20 Based on Draft Work Programme, draft call text and draft Guide for Proposers actions open in 2005  Geographic information 3.1.1 Promoting the enabling infrastructure - Targeted Projects 3.2.2 Stimulating content enrichment – A Thematic Network  Educational content 4.2.1 Stimulating content enrichment – Content Enrichment Projects 4.2.2 Stimulating content enrichment – Thematic Networks  Cultural and scientific/scholarly content 5.1.1 Promoting the enabling infrastructure – Targeted Projects 5.2.1 Stimulating content enrichment – Content Enrichment Projects 5.2.2 Stimulating content enrichment – Thematic Networks  Reinforcing cooperation between digital content stakeholders 6.1.1 Public Sector Information – A Thematic Network

21. eContentplus 21 Based on Draft Work Programme, draft call text and draft Guide for Proposers Geographic information  3.1.1 Promoting the enabling infrastructure - Targeted Projects Scope Aggregate geographic data across borders Lead to results which will significantly increase the use of existing data Conditions Create a critical mass Address multilingual aspects

22. eContentplus 22 Based on Draft Work Programme, draft call text and draft Guide for Proposers Geographic information  3.2.2 Stimulating content enrichment – A Thematic Network Carry out awareness activities addressing stakeholders on the benefits demonstrated by best practices on how to enrich digital content with semantically well defined metadata. Promote dialogue and exchange of information between stakeholders, including project consortia

23. eContentplus 23 Based on Draft Work Programme, draft call text and draft Guide for Proposers Educational content  4.2.1 Stimulating content enrichment – Content Enrichment Projects Scope Enrich a critical mass of digital content for learning with semantically well defined metadata to enable quality content-based services Quality improvements should address the chain “creation, publication, discovery, acquisition and use” Increase multilingual and multicultural use and re-use of existing digital content for learning

24. eContentplus 24 Based on Draft Work Programme, draft call text and draft Guide for Proposers Educational content  4.2.2 Stimulating content enrichment – Thematic Networks Carry out awareness activities addressing stakeholders on the benefits demonstrated by best practices on how to enrich digital content with semantically well defined metadata. Promote dialogue and exchange of information between stakeholders, including project consortia.

25. eContentplus 25 Based on Draft Work Programme, draft call text and draft Guide for Proposers Cultural and scientific/scholarly content  5.1.1 Promoting the enabling infrastructure – Targeted Projects Scope Aggregate digital objects or collections across borders, enhancing the visibility and re-use of the material. Lead to the identification of common functionalities, supported by the adoption of existing standards, which can be exploited for European services Provision of multilingual access to content.

26. eContentplus 26 Based on Draft Work Programme, draft call text and draft Guide for Proposers Cultural and scientific/scholarly content  5.2.1 Stimulating content enrichment – Content Enrichment Projects Scope Enrich a critical mass of digital content with semantically well defined metadata to enable quality content-based services. Demonstrate the benefits of this approach in terms of visibility, searchability, re-usability, repurposing and aggregation, for cross-border, multilingual and multicultural use.

27. eContentplus 27 Based on Draft Work Programme, draft call text and draft Guide for Proposers Cultural and scientific/scholarly content  5.2.2 Stimulating content enrichment – Thematic Networks Carry out awareness activities addressing stakeholders on the benefits demonstrated by best practices on how to enrich digital content with semantically well defined metadata. Promote dialogue and exchange of information between stakeholders, including project consortia.

28. eContentplus 28 Based on Draft Work Programme, draft call text and draft Guide for Proposers Reinforcing cooperation between digital content stakeholders  6.1.1 Public Sector Information – A Thematic Network Contribute with its actions to the implementation of the public sector information policy as expressed in Directive 2003/98/EC on the re-use of public sector information.

29. eContentplus 29 Based on Draft Work Programme, draft call text and draft Guide for Proposers Budget 2005 Indicative budget of 26.6 Mio euro: Geographic Information 30% Educational content 25% Cultural content and scientific/scholarly content40% Reinforcing cooperation between digital content stakeholders 5%

30. eContentplus 30 Based on Draft Work Programme, draft call text and draft Guide for Proposers project size Typical durationTypical EU contribution Typical country coverage Targeted projects Up to 30 months (typically 18-24) 1 – 3 MEUR.5 – 10 Content enrichment projects Up to 36 months (typically 24-30) 3 - 5 MEUR.5 – 10 Thematic networks Up to 36 months0.4 - 1 MEUR.8 - 15

31. eContentplus 31 Based on Draft Work Programme, draft call text and draft Guide for Proposers Who can participate?  From where 25 EU Member states EEA/EFTA Countries: Liechtenstein, Norway, Iceland Candidate countries with funding if Memorandum of Understanding is signed. Other countries and international organisations can participate without funding.  Which type of organizations Legal entities: Public, Private, Non-Profit

32. eContentplus 32 Based on Draft Work Programme, draft call text and draft Guide for Proposers Evaluation criteria  Eligibility criteria Your proposal must be complete and arrive on time.  Award criteria Your proposals must contribute to the achievement of the eContentplus objectives.  Selection criteria You must have the means and capability to do what you propose. Read them! They will help you prepare your proposal.

33. eContentplus 33 Based on Draft Work Programme, draft call text and draft Guide for Proposers Call publication  Official Journal C series (http://europa.eu.int/eur-lex/lex/en/index.htm) Call for Proposal  Programme web site (http://europa.eu.int/econtentplus)http://europa.eu.int/econtentplus Work Programme Call for Proposals Guide for Proposers & Forms Frequently Asked Questions (FAQs)

34. eContentplus 34 Based on Draft Work Programme, draft call text and draft Guide for Proposers Call closing date  Set in call for proposals  Fixed deadline  Applies to receipt by the Commission

35. eContentplus 35 Based on Draft Work Programme, draft call text and draft Guide for Proposers eContentplus Web site http://europa.eu.int/econtentplus  Online EP & Council Decision Information Days Draft Work Programme Draft Call for Proposals Draft Guide for Proposers & Forms  To be added Work Programme Call for Proposals Guide for Proposers & Forms Model Grant Agreement Frequently Asked Questions (FAQs) Pre-proposal service Links to electronic submission partner search tool National Contact Points (NCP)

36. eContentplus 36 Based on Draft Work Programme, draft call text and draft Guide for Proposers eContentplus Help Desk econtentplus@cec.eu.int  General queries about eContentplus  Queries about call for proposals  Requests for Pre-proposals Before asking the Help Desk, please check Frequently Asked Questions

37. eContentplus 37 Based on Draft Work Programme, draft call text and draft Guide for Proposers Key Points eContentplus does not fund research project Describe the underlying data brought to project, highlighting quality and quantity. Describe how increased access and reuse of digital content will be achieved using critical indicators capable of measuring progress/success of proposed action.

38. eContentplus 38 Based on Draft Work Programme, draft call text and draft Guide for Proposers eContentplus Programme Model Grant Agreement, Proposal Submission and Evaluation

39. eContentplus 39 Based on Draft Work Programme, draft call text and draft Guide for Proposers 1. PROPOSAL PREPARATION AND SUBMISSION 2. EVALUATION PROCESS 3. MODEL GRANT AGREEMENT 4. COMMUNITY CONTRIBUTION

40. eContentplus 40 Based on Draft Work Programme, draft call text and draft Guide for Proposers PROPOSAL PREPARATION & SUBMISSION

41. eContentplus 41 Based on Draft Work Programme, draft call text and draft Guide for Proposers Preparation & submission  Part A Administrative forms  Part B Objectives and Work Plan  Part C Financial Viability information and supporting documents  Part D Acknowledgement of receipt

42. eContentplus 42 Based on Draft Work Programme, draft call text and draft Guide for Proposers Part A - Forms  Download from web ( http://europa.eu.int/econtentplus ) http://europa.eu.int/econtentplus  Correct and coherent data  No signature required; however, co- ordinator declares in form A1 the “applicants’ agreement”  … some fields are more important than others... … target area, project type, legal name and status, fax no., duration, requested EC funding …

43. eContentplus 43 Based on Draft Work Programme, draft call text and draft Guide for Proposers Part A - Forms  Form A1 – For co-ordinator only GENERAL INFORMATION  Form A2 – One for each applicant INFORMATION ON APPLICANT  Form A3 – For co-ordinator only ESTIMATED BUDGET Realistic cost projections in line with effort detailed in part B

44. eContentplus 44 Based on Draft Work Programme, draft call text and draft Guide for Proposers Part B - Description of Objectives and Work Plan  Format Pages numbered, headed with proposal acronym, not to exceed 30 Clear proposal abstract on title page  Structure Provided in part B of Guide for Proposers has to address all evaluation criteria

45. eContentplus 45 Based on Draft Work Programme, draft call text and draft Guide for Proposers Part B – Important elements Rationale  Analysis of the problem addressed, identifying barriers, opportunities, competing approaches and risks associated with proposed action  Analysis of demand identifying stakeholders and users as required by scope and conditions for the target area and project type Objectives and Proposed Solution  Description of the underlying data, data sources and related IPR issues, highlighting quality and quantity of data brought to project and indicating the countries covered  Multilingual/multicultural aspects rendering the content more accessible, usable & exploitable

46. eContentplus 46 Based on Draft Work Programme, draft call text and draft Guide for Proposers Part B – Important elements Expected Results  Description of critical indicators capable of measuring progress/success of proposed action annually, e.g. increase in cross-border use  Plans for sustainability of action beyond Community funding and dissemination & exploitation of results Project work plan  General description of work & breakdown into work packages (WPs) following logical phases of project life cycle  Common WPs: Project Management, Awareness & Dissemination  Deliverables list allowing to monitor work progress

47. eContentplus 47 Based on Draft Work Programme, draft call text and draft Guide for Proposers Part B – Important elements Consortium and key personnel  Description of consortium partners, their expertise and role in the project  Brief CV of key personnel to demonstrate operational capacity to carry out the proposed action European added value  Demonstrate the European added value in terms of source data, geographical coverage of consortium and envisaged results

48. eContentplus 48 Based on Draft Work Programme, draft call text and draft Guide for Proposers Part B – Important elements Appendices  Financing Plan to demonstrate financial capacity to carry out the proposed action  Background and reference documents, e.g. statements of interest from potential users

49. eContentplus 49 Based on Draft Work Programme, draft call text and draft Guide for Proposers Part C – Financial viability  Form C1 Balance sheet of the last accounting year  Form C2 Balance sheet of the previous accounting year  Form C3 Participation in EC-funded projects Part C not needed for public sector applicants

50. eContentplus 50 Based on Draft Work Programme, draft call text and draft Guide for Proposers Submission methods  Paper submission Proposals to be sent by registered post/hand delivered/courier service  Electronic proposals submission system (EPSS) via the eContentplus website Detailed on-line preparation and submission guide available via programme web site Deadline applies to RECEIPT by the Commission

51. eContentplus 51 Based on Draft Work Programme, draft call text and draft Guide for Proposers EVALUATION PROCESS

52. eContentplus 52 Based on Draft Work Programme, draft call text and draft Guide for Proposers Evaluation of proposals  Eligibility criteria  Award criteria  Selection criteria Commission Evaluation Committee Outside experts + +

53. eContentplus 53 Based on Draft Work Programme, draft call text and draft Guide for Proposers Eligibility criteria  Receipt of the proposal by the Commission before the official deadline  Proposal completeness Sufficient information to identify applicants, their legal status, their ability to carry out the work and to evaluate the scope of the proposed project Sufficient information to identify applicants, their legal status, their ability to carry out the work and to evaluate the scope of the proposed project

54. eContentplus 54 Based on Draft Work Programme, draft call text and draft Guide for Proposers Award criteria – Targeted Projects, Content Enrichment Projects 1.Contribution to the aims of the action for the specific target area (40%) 2.Approach and working arrangements (20%) 3.Quality of the resources (20%) 4.Multilingual and multicultural aspects (20%) Proposals not reaching at least half the points available for each award criterion cannot be retained for co-funding

55. eContentplus 55 Based on Draft Work Programme, draft call text and draft Guide for Proposers Award criteria – Thematic Networks 1.Contribution to the aims of the action for the specific target area (40%) 2.Approach and working arrangements (20%) 3.Quality of the resources (40%) Proposals that do not reach at least half the points available for each award criterion cannot be retained for co-funding

56. eContentplus 56 Based on Draft Work Programme, draft call text and draft Guide for Proposers Selection criteria  Financial and operational capacity to carry out the project co-financing adequate human resources  Professional competencies and qualifications documented relevant experience (e.g. academic qualifications or previous projects) Proposals failing to pass the selection criteria cannot be retained for co-funding.

57. eContentplus 57 Based on Draft Work Programme, draft call text and draft Guide for Proposers Evaluation & selection overview Proposal submission Eligibility checks Evaluation Priority List and Implementation Plan With assistance of outside experts Negotiations Award/rejection decisions Signature of grant agreement and project start

58. eContentplus 58 Based on Draft Work Programme, draft call text and draft Guide for Proposers MODEL GRANT AGREEMENT

59. eContentplus 59 Based on Draft Work Programme, draft call text and draft Guide for Proposers Model grant agreement Change in terminology:  Contract  Grant Agreement  Contractor  Beneficiary

60. eContentplus 60 Based on Draft Work Programme, draft call text and draft Guide for Proposers  Technical collective responsibility  Financial collective responsibility for beneficiaries other then public bodies, international organisations, beneficiaries guaranteed by a Member State or an Associated State Collective responsibility Responsibility for carrying out the work of a defaulting beneficiary The consortium will have to reimburse the amount due to the Commission

61. eContentplus 61 Based on Draft Work Programme, draft call text and draft Guide for Proposers Signature and accession to grant agreement  The grant agreement will be signed by the co-ordinator and the Commission only  Other legal entities may accede to the grant agreement later by means of Annex III form B, subject to acceptance by the Commission. The other beneficiaries will have to complete and sign Annex III Form A “Consent of the beneficiaries to accede to the agreement”

62. eContentplus 62 Based on Draft Work Programme, draft call text and draft Guide for Proposers COMMUNITY CONTRIBUTION

63. eContentplus 63 Based on Draft Work Programme, draft call text and draft Guide for Proposers Community Contribution  Targeted Projects 50 % of direct costs 50 % of indirect costs  Content Enrichment Projects 80 % of direct costs No funding of indirect costs

64. eContentplus 64 Based on Draft Work Programme, draft call text and draft Guide for Proposers Community Contribution  Thematic Networks 100% of direct costs for co-ordinating and implementing the network Funding of other beneficiaries limited to travel & subsistence (100%)

65. eContentplus 65 Based on Draft Work Programme, draft call text and draft Guide for Proposers Direct Costs  Personnel costs  Travel and subsistence  Subcontracting  Other costs

66. eContentplus 66 Based on Draft Work Programme, draft call text and draft Guide for Proposers Direct Costs  Personnel costs: personnel directly carrying out work under the project. Time devoted to the project shall be recorded.  Travel and subsistence: Prior agreement of the Commission for destinations outside the territory of a Member State, an Associated state or a third country where a beneficiary is established.

67. eContentplus 67 Based on Draft Work Programme, draft call text and draft Guide for Proposers Direct Costs  Subcontracting: Only for certain elements of the work and to be clearly identified in Part B of the proposal.  Subcontract to be awarded to the bid offering best value for money (best price-quality ratio), under conditions of transparency and equal treatment.  Prior written approval where amount of subcontracts of a beneficiary > 20% of his estimated eligible costs or > EUR 100 000, whichever is lower or Where subcontractors established in a third country.

68. eContentplus 68 Based on Draft Work Programme, draft call text and draft Guide for Proposers Direct Costs  Other specific costs: Eligible costs not requiring written approval by the Commission: Organisation of workshops and conferences Web site hosting, Web site design Printing Translation Software licenses Certification of financial statements Financial guarantees requested by the Commission. Other costs subject to written approval by the Commission, if not indicated in Annex I to the grant agreement.

69. eContentplus 69 Based on Draft Work Programme, draft call text and draft Guide for Proposers Indirect Cost  Overheads: Flat rate up to 30% of personnel costs.  Overheads cover the following costs: general management and administration costs depreciation of buildings and equipment rent, heating, water, electricity, office furniture personal computers, office supplies including printer ink and stationery telecommunications and postal charges. No overheads for Content Enrichment Projects & Thematic Networks

70. eContentplus 70 Based on Draft Work Programme, draft call text and draft Guide for Proposers Payment of Community Contribution  Pre-financing in tranches E.g. 24 months project: first tranche of 40% Community Contribution second tranche of 40% of total Community contribution at date defined in Annex I of the grant agreement (e.g. 12 months later).  For second and subsequent tranches: prior approval by the Commission of the deliverables due for the period statement that the consortium has incurred at least 70% of the total amount of any earlier pre-financing.

71. eContentplus 71 Based on Draft Work Programme, draft call text and draft Guide for Proposers Further Information  Background documentation http://europa.eu.int/econtentplus  General queries about eContentplus  Queries about call for proposals  Pre-proposals eContentplus@cec.eu.int