1. www.dmp.wa.gov.au/ResourcesSafety Please read this before using presentation The Department of Mines and Petroleum (DMP) supports and encourages reuse of its information (including data), and endorses use of the Australian Governments Open Access and Licensing Framework (AusGOAL) This material is licensed under Creative Commons Attribution 4.0 licence. We request that you observe and retain any copyright or related notices that may accompany this material as part of attribution. This is a requirement of Creative Commons Licences. Please give attribution to Department of Mines and Petroleum, 2015. For resources, information or clarification, please contact: RSDComms@dmp.wa.gov.auRSDComms@dmp.wa.gov.au or visit www.dmp.wa.gov.au/ResourcesSafety 1

2. Safety Regulation System (SRS) Mine Safety Information Session December 2015 www.dmp.wa.gov.au/ResourcesSafety

3. What will be covered in this session What are we going to cover today? Overview of SRS (current and future functionality) Registration and access Quarterly User Access Reviews Notifications – notifiable incidents, injuries, Monthly Status Reporting Communications and task management – including related communications Levy changes 1 July 2014 Searching Publications Approvals – Project Management Plan and Radiation Management Plan Online Help 3

4. www.dmp.wa.gov.au/ResourcesSafety Monthly Status Radiation Management Plan (Exploration) Injuries Contaminate sampling Mines Safety and Inspection Levy Project Management Plan Notifiable Incidents Company site noise information MSB / DG Audits Certificates issued MSB / DG Notices MSB / DG / Petroleum Investigations Current functionality Under development Future functionality 4 SHReps election notifications Registered officers and samplers Site Visit Records Petroleum Levy

5. www.dmp.wa.gov.au/ResourcesSafety Registration Two ways to register for SRS 1. Online at www.dmp.wa.gov.au – you may request access to any of our online systems, including SRS.www.dmp.wa.gov.au 2. Via the Company’s SRS Company Administrator – SRS Administrators who have security access to SRS sub system(s), can register new users. They can also provide and manage security roles to new and existing users. 5

6. www.dmp.wa.gov.au/ResourcesSafety Registration via DMP website 6

7. www.dmp.wa.gov.au/ResourcesSafety Register and Manage Users 7 Select Administration and “Register Company User”. Enter persons details and click “Register”. Add security roles. You can only provide Representative and Administrator roles for sub systems you are Company Administrator. You can only have a maximum of three Administrators per sub system. Use same process to “Manage Company Users”.

8. www.dmp.wa.gov.au/ResourcesSafety Managing roles 8

9. www.dmp.wa.gov.au/ResourcesSafety User Access Review The review is to undertake regular ‘housekeeping’ to ensure only current company users have security roles and access to SRS. Company administrators have the ability to revoke roles of previous users. An Alert is sent to all company administrators every three months to conduct the review. o Administrators are to complete the review within one week. o A reminder will be sent if review not done. 9

10. www.dmp.wa.gov.au/ResourcesSafety How to complete a User Access Review 10

11. www.dmp.wa.gov.au/ResourcesSafety How to complete a User Access Review (continued) 11

12. www.dmp.wa.gov.au/ResourcesSafety SRS – Home screen 12

13. www.dmp.wa.gov.au/ResourcesSafety Notifications – Summary 13

14. www.dmp.wa.gov.au/ResourcesSafety Lodging a Notification 14 Complete the wizard by entering all available steps. Submit Notification when the wizard is A 100% complete.

15. www.dmp.wa.gov.au/ResourcesSafety Notifications – Monthly Status Report The Monthly Status Report is found in the Notifications sub- system. The Report must be submitted within15 days of the end of the reporting month: –Mines Safety and Inspection Regulations 1995, r. 3.42 –Mines Safety and Inspection Levy Regulations 2010, r. 32 Information provided is used to: –determine performance data for compiling injury statistics –analyse performance trends –calculate mining levy 15

16. www.dmp.wa.gov.au/ResourcesSafety Monthly Status – Step 1: Reporting details 16

17. www.dmp.wa.gov.au/ResourcesSafety Monthly Status – Step 2: Employment Status 17

18. www.dmp.wa.gov.au/ResourcesSafety Monthly Status – Step 3: Carry over injuries 18

19. www.dmp.wa.gov.au/ResourcesSafety Monthly Status – Step 4: Levy hours 19

20. www.dmp.wa.gov.au/ResourcesSafety Levy changes 1 July 2014 r. 3 definition of worker has been changed Worker means an individual who for remuneration carries out work at a mine in the course of mining operations (whether under a contract of employment, a contract for services or other arrangements). r. 31(2) has been replaced The principal employer at a mine must keep records that enable the total number of hours worked at the mine by workers in each month be verified. 20

21. www.dmp.wa.gov.au/ResourcesSafety Monthly Status – Step 5: Other Information 21

22. www.dmp.wa.gov.au/ResourcesSafety Monthly Status – Step 6: Review 22

23. www.dmp.wa.gov.au/ResourcesSafety Notifications – Injury A mining injury notification should be submitted under S.76 and R. 3.41: –Injuries to be reported where the accident results in a disabling injury [lost time(L), alternative/restrictive/light duties (A)] –Notification should be completed at the end of accident month and submitted within two weeks of following month –Where the injury occurs at end of month and the start date of the work status is in following month, the notification is to be completed at the end of that month and submitted within 2 weeks Information provided is used to: –determine performance data for compiling injury statistics –analyse accident trends and provide information and guidance 23

24. www.dmp.wa.gov.au/ResourcesSafety Injury – Step 1: Reporting Details 24

25. www.dmp.wa.gov.au/ResourcesSafety Notifications – Notifiable Incident The Notifiable Incident Report Form acts as immediate notification for reporting accidents and incidents. s.76, 78 and 79 r. 6.36 Details provide vital information on the type of incident. Information provided is used to: –determine performance data for compiling injury statistics –assist in investigations –analyse accident trends and provide information and guidance 25

26. www.dmp.wa.gov.au/ResourcesSafety Notifications – Notifiable Incident 26

27. www.dmp.wa.gov.au/ResourcesSafety Notifications – Type of Incident Each incident type is defined by Regulation. Type 14 – “potentially serious occurrence” is where there is no injury or harm and is not applicable to any other Type listed.. 27

28. www.dmp.wa.gov.au/ResourcesSafety Notifications – Summary and using Search 28

29. www.dmp.wa.gov.au/ResourcesSafety Search Notifications 29

30. www.dmp.wa.gov.au/ResourcesSafety Related Communications and tasks Related Communications (Rel Comms) facilitates communication between industry and the Department. Enables easy tracking of queries and information. Is a one-stop shop to target specific individuals to provide relevant information and guidance. Provides accountability in the creation of a record of a communication issued and received. Links to the communications can be accessed from within: –Individual’s email system –SRS Home Page – via Alerts or Tasks –‘Related Communication’ within the Notification itself 30

31. www.dmp.wa.gov.au/ResourcesSafety Related Communication 31

32. www.dmp.wa.gov.au/ResourcesSafety Responding to a communication 32 Once you have received a reply to your query, click ‘Mark as Complete’.

33. www.dmp.wa.gov.au/ResourcesSafety Home Page Top five Alerts, Tasks, Recent Activity and Favourites are on the Home Page. Drafts tab is available if there are communications in draft. Click on ‘View all’ to see others in these tabs. 33

34. www.dmp.wa.gov.au/ResourcesSafety Tasks Summary 34

35. www.dmp.wa.gov.au/ResourcesSafety Approvals – Project Management Plan (PMP) A Principal Employer or manager must not commence mining operations at a mine until approval of State Mining Engineer has been procured in writing (s. 42(3)). Approval request is completed online and submitted to District Inspector where project is located. PMPs are required for: –New Operation –Major Expansion / Change to Existing Operation PMP provides information on the actual project (e.g. name of company and site, geology, facilities, project overview). 35

36. www.dmp.wa.gov.au/ResourcesSafety Approvals – Project Management Plan (PMP) (continued) A PMP cannot be amended once approved. Any changes need to be completed via a new submission (original can be copied to facilitate submission). 36

37. www.dmp.wa.gov.au/ResourcesSafety Approvals – PMP new submission 37 Applications for : New Operation Major Expansion / Change to Existing Operation

38. www.dmp.wa.gov.au/ResourcesSafety Approvals – PMP new submission (continued) 38

39. www.dmp.wa.gov.au/ResourcesSafety Approvals – Radiation Management Plan (RMP) 39 Application for: New Operation Major Expansion / Change to Existing Operation Renewal

40. www.dmp.wa.gov.au/ResourcesSafety Approvals – RMP new submission 40

41. www.dmp.wa.gov.au/ResourcesSafety SRS online help 41

42. www.dmp.wa.gov.au/ResourcesSafety Stay informed! Sign up to receive weekly news about: Recent publications Resource safety alerts Events What’s happening at Resources Safety  http://www.dmp.wa.gov.au/Safety/Safety-335.aspx 42