1. GMS (General Management & Secretariat) Group Meeting 14-oct-10

2. Agenda Follow-up of group objectives 2010 (S. Prodon) Archive management in EL (M. Claret) EN purchase procedure (M.T. Santos Calleja) Tour de table : main activities of each group member Follow-up of group objectives 2010 (S. Prodon) Archive management in EL (M. Claret) EN purchase procedure (M.T. Santos Calleja) Tour de table : main activities of each group member

3. Group structure Departures SIS section to DGS – 15.09.2010 E. Cochet to DGS – 01.11.2010 Arrivals M. Hegerova (ADMIN) – 01.07.2010 A. Rasmussen (ADMIN) – 01.07.2010 Departures SIS section to DGS – 15.09.2010 E. Cochet to DGS – 01.11.2010 Arrivals M. Hegerova (ADMIN) – 01.07.2010 A. Rasmussen (ADMIN) – 01.07.2010

4. Group Leader S. Prodon Administration F. Ziesler Secretariat S. Escaffre Safety Coordination J. Etheridge Specifications & Contracts M.T. Santos Calleja DPO Office S. Prodon Secretariat E. Cochet Secretariat Prof Rubbia D. Salmieri Group Structure R. SomP. Barriere E. Cochet M. Claret F. Girard-Madoux M. Hegerova G. Jean C. Paris A. Rasmussen E. Delachenal EN-GMS-2010-253-LD

5. Administration - Reception of newcomers - Information transmission to group secretaries - MARS & advancement follow-up - Recruitment follow-up (30 posts opened end 2009) Work axis: exchanges with secretariat Administration - Reception of newcomers - Information transmission to group secretaries - MARS & advancement follow-up - Recruitment follow-up (30 posts opened end 2009) Work axis: exchanges with secretariat Group Objectives

6. Secretariat - New replacement organisation (binomes) - Exchanges between secretaries & with DAO - Sharing of procedures, templates & documents (collaboration Web site) - New positioning according to group leaders’ needs Work axis: Exchanges & replacement organisation Secretariat - New replacement organisation (binomes) - Exchanges between secretaries & with DAO - Sharing of procedures, templates & documents (collaboration Web site) - New positioning according to group leaders’ needs Work axis: Exchanges & replacement organisation

7. Group Objectives Specifications & contracts - Publication of EN purchase procedure - Dissemination of information in the groups - Implementation of a call for tender and contacts follow-up database - Follow-up of contacts with contract engineers Work axis: purchase procedure & information Specifications & contracts - Publication of EN purchase procedure - Dissemination of information in the groups - Implementation of a call for tender and contacts follow-up database - Follow-up of contacts with contract engineers Work axis: purchase procedure & information

8. Group Objectives Safety Coordination - Implication as from the conception phase for future projects - Revision of the mandate (with DSOs & DGS) - Preparation of procedures for technical stops and shut-downs - Sharing of information (collaboration workspace) Work axis: conception phase & mandate Safety Coordination - Implication as from the conception phase for future projects - Revision of the mandate (with DSOs & DGS) - Preparation of procedures for technical stops and shut-downs - Sharing of information (collaboration workspace) Work axis: conception phase & mandate

9. Group Objectives DPO office - Implementation of a new service - Preparation of MTP 2010 - Recruitments (30 open posts) - LD to IC exercises (46 IC posts) - Definition of budget follow-up indicators Work axis: new service & MTP 2010 DPO office - Implementation of a new service - Preparation of MTP 2010 - Recruitments (30 open posts) - LD to IC exercises (46 IC posts) - Definition of budget follow-up indicators Work axis: new service & MTP 2010

10. Questions ?