1. Churchill Road PTA Bylaws & Organization 2015-2016

2. PTA Structure Overview  National Congress of Parents and Teachers (National PTA)  Virginia Congress of Parents and Teachers (Virginia PTA)  Northern Virginia District PTA  Fairfax County Council of PTAs  Local PTA Units  Robert’s Rules of Order

3. Local PTA Organization  Executive Committee – Consists of the elected PTA officers as defined in the Bylaws and the Principal  Executive Board – Consists of the elected PTA officers and the chairs of PTA standing committees

4. PTA Purposes  To promote the welfare of children and youth in home, school, community and place of worship  To raise the standard of home life  To secure adequate laws for the care and protection of children and youth  To bring into closer relation the home and the school, so that parents and teachers may cooperate intelligently in the education of children and youth  To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social, and spiritual education

5. Bylaws Process  Purpose – Bylaws govern an organization’s operations and provide the basic rules under which an association can take action  Local PTA Bylaws are required to be revised and approved every 5 years according to the procedures of the Virginia PTA  Local PTAs must adhere to the purposes and basic policies of the National PTA and the Virginia PTA, as well as comply with rules applicable to 501(c)(3) organizations  Sections identified by the pound symbol (#) are mandated by the Virginia PTA and may not be altered  Amendments to the Virginia PTA Bylaws identified by the pound symbol (#) will automatically amend local PTA Bylaws  Posted at least 30 days prior to vote

6. Highlights - General  Only members who have paid dues for the current year may participate in PTA business (e.g., vote or serve on a committee)  PTA dues include portions payable to the FCCPTA ($0.25), Virginia PTA ($1.50) and National PTA ($2.25)  Proxy voting is not permitted  Quorum – at least 10 members must be present at a meeting in order to transact PTA business (NOTE: the quorum has been reduced from 30 members to the lowest quorum permitted by the Virginia PTA.)  Approval of certain motions (e.g., votes on bylaws) requires 2/3 approval by a rising vote or show of hands of members  Standing Rules may be adopted to give more guidance to particular situations  A local PTA must have at least 3 elected officers—a president, a secretary and a treasurer

7. Executive Committee Structure Existing  President  Vice President  Treasurer  Recording Secretary  Membership Secretary/Fundraising Committee Chair  Appropriations Chair Proposed  President  President-Elect  Treasurer  Recording Secretary  Vice President - Membership  Vice President – Community (change from draft Bylaws)  Up to 4 additional VPs can be designated by Standing Rules

8. President Vice PresidentTreasurer Recording Secretary Membership Secretary Appropriations Chair Committee Chairs

9. President Treasurer Recording Secretary VP- Membership Committee Chairs VP- Community Committee Chairs Other VPs Committee Chairs President- Elect

10. Current Committee Structure  Advocacy  After-School Activities  Artist Workshop  Battery Recycling  Book Fair  Box Tops  Churchill Cares  Community Service  Depositor  Family Activities (4)  Fix It Up  Fundraising (see Membership)  Go Home Notes  Geographic Bee  Grant Writing  Grocery Scrip  Hospitality  Integrated Arts  Library Volunteers  Long-Range Planning  Mclean Citizen’s Association  New Family Outreach  Parent Education  Parliamentarian  Reflections  Safe Community Coalition  School Supplies  Sixth Grade Party  Spelling Bee  Staff Appreciation  Student Directory  Technology  Website  Wellness  Yearbook

11. Structural Review Focus Group  Purpose – To review existing PTA structure and make suggestions for improvements in organization and efficiency  Current flat organizational structure may be hindering growth and volunteerism  Need for improvements in communications and transition of responsibilities  Promote involvement, creativity and commitment

12. Nominating Committee & Elections  Proposed Members  Lisa Givens  Ann Marie Marenburg  Kristi West  Lauren Maimone  Jennifer Stowe (staff representative)  The Nominating Committee will present a slate of officers and committee chairs at the April PTA meeting  Elections will be held at the May PTA meeting, with installation of officers at the June PTA meeting