1. Copyright © 2006 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Technology Education Copyright © 2006 by The McGraw-Hill Companies, Inc. All rights reserved.

2. McGraw-Hill Technology Education Chapter 4; Lesson B Productivity Software

3. 4B-3 Word Processing Programs Creates text documents Graphics and other objects are supported Professional quality can be achieved Simple web pages may be created

4. 4B-4 Word Processing Programs Interface –Document area –Menu bar –Toolbars –Rulers –Scroll bars –Status bars

5. 4B-5 Word Processing Programs Entering and editing text –Text is entered by typing –Cursor indicates position –Blocks of text can be manipulated –Most other programs include similar tools

6. 4B-6 Word Processing Programs Formatting text –Controls the document’s appearance –Character formatting tools Fonts Type style –Paragraph formatting tools Line spacing Tabs –Document formatting tools Margins Headers

7. 4B-7 Spreadsheet Programs Calculates numbers and finances Data viewable in many ways –Tables –Graphs Complex calculations can be automated

8. 4B-8 Spreadsheet Programs Interface –Document is called a workbook Workbook has several worksheets –Rows, columns and cells Cell holds data or formulas –Formula bar –Labels describe cell contents –Values –Formulas Calculates values based on other cells

9. 4B-9 Spreadsheet Interface

10. 4B-10 Presentation Programs Creates slides or transparencies Complete set is a presentation Enhances a speech or lecture Color and animation enhance the slides

11. 4B-11 Presentation Programs Interface –Many tools available Includes most word processing tools –Provides views of slide and presentation –Typically see currently edited slide –View slides as it will appear –Flow of the slides is adjustable

12. 4B-12 Presentation Interface

13. 4B-13 Presentation Programs Creating a presentation –Templates can simplify the process –Build the slides Pick a layout Enter the desired text Apply special formatting –Continue adding slides in order –Apply slide transitions if desired

14. 4B-14 Presentation Programs Presenting slide shows –Use to enhance a speech –Mouse click advances to next slide –Physical transparencies on an overhead –Computer screen delivery –Large monitor delivery –Television delivery –Data projector

15. 4B-15 Using a Large Monitor

16. 4B-16 Personal Information Managers Often called contact management software Keep track of contact information Track upcoming events and times MS Outlook is popular

17. 4B-17 Personal Information Managers Contact management –Contact information organized by last name –Users may search for data –Appointment reminders can be set

18. Copyright © 2006 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Technology Education Chapter 4; Lesson B End of Lesson