1. H ERO P ROJECT Group Members: Cynthia Therrien Michael Ellman Jay Wolohan

2.  Data and Reports are collected from the various departments all generated from different systems  Data is then organized according to the board agenda to create a board package  Copies are made for each Board member  Each set of copies is then put in a binder  Prepare Mailing envelops for delivery  Mail each board package to each Director thru the US Postal Service  Directors meet at their scheduled meeting Current Process for Producing and Distributing Board Packages

3.  Document Management  Communication  Security  Inefficient  Time Consuming  Costly

4. * Board Portal

5. Why Make the Move to a Board Portal  Reduce paper Usage  Increase accessibility  Streamline the Process  Convenience  Easier to have remote meetings  Security  Enhanced communication between board members  Save Money

6. RISK ANALYSIS  Where will the data be stored?  Will the vendor be sub-contracting?  Will data be encrypted?  Will data be backed up?  If yes, how often?  How is access controlled?  Vulnerability Scans?  What Logs are kept?  What needs to be in the service agreement?

7. I MPLEMENTATION R ISKS Cost Lack of acceptance Regulatory Failure

8. Implementation Process  Identify Implementation Team members and define their roles  Research and develop a list of potential vendors  Perform Due Diligence on selected vendors by sending out a Request For Proposal (RFP)  Review RFPs  Schedule Demo’s of each vendors product  Select Product  Define Implementation Plan  Build portal  Train Board Members  Provide follow up support

9.  Background of Company  Company Financials  SAS 70s Review  Description of Service  Answers to risk analysis  Security (Multi Factor Authentication)  Length of available history  iPad Compatiable  Committee Capable  Usability  Training  Customer Support/Service  Cost

10. * Web 2.0 technology * Green Computing Technology * Mobile Technology