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Published byEaster Bishop Modified over 8 years ago
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December 16, 2009
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Update on the Administration Excellence initiatives: ◦ Where are we? What are our next steps? ◦ Update on the Recruitment Database Update from Karen on MMP rollout Update from Karen on web-based tools Your questions and feedback
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Needs assessment Three Learning Collaboratives: core, clinical and school A web portal for all administrators: http://www.mcgill.ca/medadmin/ http://www.mcgill.ca/medadmin/ Departmental intranet sites ◦ uniquely designed based on your needs
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A “go-to” person for help A hotline (x5656) and hotmail address (adminhelp.med@mcgill.ca)adminhelp.med@mcgill.ca A customized method for MMP rollout: ◦ Participation and support from Financial and Procurement Services ◦ A team that listens and addresses your concerns ◦ Support and one-on-one training
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A core team at the Faculty: A pril, Johanne, Melina, Karen & myself Administration Excellence Steering Committee: ◦ Broad representation ◦ Provides counsel and guidance ◦ Question and challenge recommendations brought forward ◦ Ensures our work is aligned with the Faculty’s goals ◦ Champion the final recommendations
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STRATEGIC PLANNING PROCESS SCHOOL LEARNING COLLABORATIVE CORE LEARNING COLLABORATIVE CLINICAL LEARNING COLLABORATIVE CORE FACULTY TEAM -APRIL CALUORI -KAREN KIROUAC -JOHANNE MILLER -MELINA TONDINO -CHRISTINE DOLDEN ADMINISTRATION EXCELLENCE STEERING COMMITTEE
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Achieving Organizational Effectiveness ◦ Engagement of the Huron Consulting Group: Identify other organizational models that optimize administrative support through a benchmarking exercise ◦ Determine if those models will meet and suit our own needs ◦ Recommendations will be vetted through the Administration Excellence Steering Committee, the FLC and the MMG
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Questions?
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Next year there can’t be a crisis. My schedule is already full. ~ Henry Kissinger
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Numerous complex processes Various levels of expertise Changing policies, procedures and forms Leads to errors of omission, delays and a difficult arrival of some new staff
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No common repository No long term view of recruitment needs No long term planning of resources
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The Faculty project team: ◦ Johanne Miller – Finance ◦ Karen Kirouac – Finance – Special Projects ◦ Luis Siles – MedIT ◦ Vito Campanelli – Med IT ◦ Christine Dolden – Administration Ernie Kinney – process mapping Your expertise: to test the process mapping
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1. Support the administrators 2. Improve the Faculty’s planning abilities 3. Improve our image towards new faculty
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Provide a user-friendly system to guide the administrators as they: ◦ Obtain requisite approvals – Faculty & Provost ◦ Advertise, search and selection ◦ Identify resources needed ◦ Prepare letter of offer ◦ Prepare recruitment dossier ◦ Prepare tenure dossier ◦ Facilitate immigration of non-Canadians ◦ Facilitate medical manpower approval and licensing of new M.D.’s 1. Supporting the administrators
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Clearer picture of our recruitment needs: short and long-term Better prioritization for the use of our resources (space, financial, human resources) Easy access to the data for all stakeholders involved in recruitment (department, AAO, Finance, Building Services, MedIT)
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A well-planned recruitment a more smooth arrival of our new faculty members ◦ Building access in place ◦ Lab and office ready ◦ Operating funds set up ◦ Paycheque issued on time
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Current situation is not well supported and has no long-term planning of resources A recruitment database will: 1. Support the administrators 2. Improve the Faculty’s planning abilities 3. Improve our image to new faculty
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Departments using MMP ◦ Anatomy & Cell Biology ◦ Pharmacology & Therapeutics ◦ Biochemistry ◦ Physiology ◦ Microbiology & Immunology ◦ Comparative Medicine and Animal Resources Centre ◦ Dean’s office Go-live date in January ◦ School of Nursing ◦ Cancer Centre Who’s next ◦ Biomedical Engineering, Epidemiology, Biostatistics and Occupational Health, Human Genetics, Family Medicine, Department of Medicine…
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Administration Website ◦ New URL – http://www.mcgill.ca/medadminhttp://www.mcgill.ca/medadmin ◦ New additions Marketplace – how to’s, videos, articles Audit - reports Basic template for intranet – what we think is useful Your feedback – send us you thoughts, ideas, etc… Knowledge Base (KB) ◦ URL- http://knowledgebase.mcgill.ca/medadmin/http://knowledgebase.mcgill.ca/medadmin/ ◦ Policies - internal and links to central ◦ Procedures – internal and links to central ◦ Links to other KBs – Financial Services & ICS Financial Affairs ◦ New URL – http://www.mcgill.ca/medfinancehttp://www.mcgill.ca/medfinance
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Questions?
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