1. Mathias DEPRETZ – EuroVO-DCA Project Manager Work Package 1 – Management First Board Meeting – 2&3 october 2006 WP1 Management EuroVO-DCA Project FIRST BOARD MEETING 2 & 3 October 2006

2. Mathias DEPRETZ – EuroVO-DCA Project Manager Work Package 1 – Management First Board Meeting – 2&3 october 2006 Management activities (1):  maintenance of the Consortium Agreement  overview of the project, including WP activities  co-ordination of financial and administrative matters  general reporting of the project to the European Commission  project external presence

3. Mathias DEPRETZ – EuroVO-DCA Project Manager Work Package 1 – Management First Board Meeting – 2&3 october 2006 Management activities (2):  update of the consortium agreement if needed  maintenance of Board, PCT, IST, TEG and general mailing lists  maintenance of project directory (contact points, banking information, etc.) Please give us the names of the persons involved in the project in your organizations

4. Mathias DEPRETZ – EuroVO-DCA Project Manager Work Package 1 – Management First Board Meeting – 2&3 october 2006 Management activities (3):  maintenance of the self-evaluation matrix (the final version should be produced at the end of this meeting) Each WP monitors the different aspects of its activities and is assessed by the PCT and the Board  maintenance of the Risk Register Remedial actions are to be taken by the PCT Have a look at these documents in your folder

5. Mathias DEPRETZ – EuroVO-DCA Project Manager Work Package 1 – Management First Board Meeting – 2&3 october 2006 Project schedule : maintenance PERT/GANTT

6. Mathias DEPRETZ – EuroVO-DCA Project Manager Work Package 1 – Management First Board Meeting – 2&3 october 2006 Co-ordination of financial and administrative matters (1):  Contact point : Laurence ARBOUSSE + CNRS  Please remind that we will need an audit : at the end of the first reporting period (month 14) at the end of the project  Make sure that you are aware of the information required by your audit authorities (e.g. their interpretation of … ) More information can be found on this page : http://cordis.europa.eu/ist/projects/project-management.htm

7. Mathias DEPRETZ – EuroVO-DCA Project Manager Work Package 1 – Management First Board Meeting – 2&3 october 2006 Co-ordination of financial and administrative matters (2) :

8. Mathias DEPRETZ – EuroVO-DCA Project Manager Work Package 1 – Management First Board Meeting – 2&3 october 2006 General reporting of the project (1): General reports schedule :  Month 3 & 6 : 2 intermediate reports to EU  Month 14 : Periodic report… …contains an overview of the activities for the reporting period, a management report and a report on the distribution of the EC contribution  Month 26 : Final report… …contains : the same elements + a final plan for using and disseminating the knowledge More information on these reports and others can be found on : http://cordis.europa.eu/fp6/find-doc-management.htm

9. Mathias DEPRETZ – EuroVO-DCA Project Manager Work Package 1 – Management First Board Meeting – 2&3 october 2006 General reporting of the project (2): The other documents to transmit to the EC for reporting :  Deliverables (see list and delivery date in Annexe 1)  Questionnaires : Science and society Workforce statistics Socio economic  Important rules : The coordinator transmits the reporting documents to the EC Reports shall be submitted within 45 days after the reporting period

10. Mathias DEPRETZ – EuroVO-DCA Project Manager Work Package 1 – Management First Board Meeting – 2&3 october 2006 General reporting of the project (): Next documents to transmit to the EC :  1st report to EU (month 3)  Project detailed Work Program for cycle 1  Preliminary Project Plan (WP2-D2)  Preliminary census of the astronomy Data Centres in partner countries (WP2-D5)  Preliminary census of the astronomy Data Centres in other european countries  Update of the self-evaluation matrix

11. Mathias DEPRETZ – EuroVO-DCA Project Manager Work Package 1 – Management First Board Meeting – 2&3 october 2006 Project external presence :  Web pages on the EuroVO site (see draft pages in your folder, comments are welcome)  Wiki : dynamic description of activities all information needed and produced by project participants  Participation to GGF events, to IST events and to other EC- funded events Other WP can be involved, in particular WP3-2 and WP5 e.g. it is still time to register to the IST conference in Helsinki (21-23 nov 2006), in which F.Genova and I will be present http://europa.eu.int/information_society/istevent/2006/index_en.htm