1. Communication in Projec Team By Marek Kortylewicz and Piotr Raczyński

2. What is a „Good Communication”? planning a communication planning a communication information distribution information distribution reports & documentation reports & documentation appropriate ways & methods appropriate ways & methods

3. Planning a communication What information should be prepared What information should be prepared Who should prepare it Who should prepare it Who should receive this information Who should receive this information Frequency of preparing information Frequency of preparing information Frequency of distribution Frequency of distribution Methods of distribution Methods of distribution

4. Information distribution Information created by appropriate team members Information created by appropriate team members Information received by appropriate team members Information received by appropriate team members Must be periodic during whole project’s lifecycle Must be periodic during whole project’s lifecycle As quick as possible As quick as possible

5. Reports & Roundups Created periodically Created periodically Accesible to other team members Accesible to other team members Informs about project’s progression Informs about project’s progression Predicts course of action in the team Predicts course of action in the team Informs about project’s threats Informs about project’s threats

6. Information flow Project Manager Committee controlling the project Working team Company’s executive End users Other sectors (finances, lawyers, personnel department, administration) Quality securing team Services provider Employees that have influence on project

7. Project Manager Decides about technical means of communication; chooses best and most effectiv ones Decides about technical means of communication; chooses best and most effectiv ones Not only e-mail! Not only e-mail! Team Meetings – additional profits from direct contact with other team members Team Meetings – additional profits from direct contact with other team members

8. Contact with team Most important duty of Team Manager Most important duty of Team Manager Content-related contacts Content-related contacts Solving coflicted situations Solving coflicted situations Solving other problems which occur during project developing Solving other problems which occur during project developing

9. Contact with Controlling Comittee Signal problems Signal problems Periodic passing information about the progress of the project Periodic passing information about the progress of the project Guarantees support Guarantees support

10. Contact with Quality Securing Team Initialized by both sides Initialized by both sides Objective information about project’s progress Objective information about project’s progress Help with achieving success Help with achieving success Avoiding anomalies and irregularities Avoiding anomalies and irregularities

11. Contact with company’s executives Gathering information about current preferences and plans of entrepreneurship Gathering information about current preferences and plans of entrepreneurship Short reports about the progress forms good atmosphere around the project Short reports about the progress forms good atmosphere around the project

12. Contact with other sectors Contact with lawyers (about copyrights etc.) Contact with lawyers (about copyrights etc.) Contact with accountant Contact with accountant Contact with company administration Contact with company administration Contact with personnel department Contact with personnel department

13. Contact with end users Percise information about progress of the project Percise information about progress of the project Taking into consideration their opinions Taking into consideration their opinions Improves project functionality Improves project functionality Guarantees approvement of particular solutions Guarantees approvement of particular solutions