1. Outlook Migration OVERVIEW, TIPS AND TRICKS

2. Make it yours Customize Outlook. Choose different color schemes and different backgrounds, and synchronize them with your other computers. Search You can search a folder, subfolders, even other mailboxes. Manage message tasks in the Message List Categorize, Flag, or Delete messages right where Message List they live—in the Backstage view Click the File tab to open the Backstage view, where you add account and change settings Do more in the To-Do Bar The To-Do Bar displays the date navigator, your appointments, people, and your task list. People pane See details about everyone in the To, From or CC lines for each message. Reply from the reading pane Reply and Forward right from the reading pane. Write a reply in the reading pane, too. Peek See a quick view of your Calendar, People, and Tasks. Even see upcoming appointments Microsoft Outlook 2013 looks different from previous versions and considerably different than Lotus Notes

3. What’s Different with Outlook? Lotus Notes Current StateOutlook Future StateBenefits User Interface Outdated user interface designMicrosoft Office User Interface Ribbon consistent with other MS applications Simplifies end user's experience with Microsoft applications Email Size Quota 800 mb mailbox size10 gb mailbox size Streamlines user access to business information Archives Offline archives availableArchives will remain online in Outlook email box Streamlines user access to business information Email Retention Manager (ERM) EMR runs against Inbox, Draft, Sent and Trash folders Automated alerts that mail 60 days old will be stripped from email box. EMR runs against entire email box, including folders. No automated alert. Foldered email must contain appropriate Retention Policy to protect against EMR. Automated process for protecting and preserving your business communications Signature Single signature availableMultiple signatures can be created for New, Reply or Forwarded messages Allows users to personalize their signatures and decide which signature to use when Send Email with Attachments Attachments are placed within the body of the email Attachments available in one area at top portion of email Simplifies attachment visibility

4. What’s Different with Outlook? Lotus Notes Current StateOutlook Future StateBenefits Email replies Option to reply with or without history Option to reply with attachments Reply with History is default Attachments are not automatically included Reduces costs associated with redundant attachments in email environment Email composition Rich text format onlyMS Word editor Improved ability to format email messages Search Functionality LimitedSignificantly more advanced search functionality Ability to search with multiple criteria Ability to search folders View contact information by hovering over name without actually accessing the contacts Improved ability to search and find information Contacts Individual contact data manual lookup via PeopleFinder Contact data is now viewable and actionable within Outlook Streamlined access to information Eliminates duplicate contact data Meeting Scheduling Create customized recurring meeting series with random date pattern Recurring meetings must follow a standard pattern Eliminates complex meeting series Meeting Invites Forwarded meetings items appear as email messages Forwarded meetings appear as a calendar entry Meeting host receives automated response when a meeting is forwarded Meeting host receives responses for all forwarded meetings Eliminates additional step to create calendar entry Allows host visibility to those invited to the meeting even if forwarded by initial invitees Email/Calendar Views LimitedMore options to customize views of email and calendar Allows users to personalize their email and calendar view

5. Outlook 2013 Feature Gaps Meeting Invitations invitation Personal Notes do not exist in Outlook; users may record notes in OneNote linked to the invitation invitation FYI field does not exist in Outlook; users may use the Optional field, but such entries are visible to other attendees All invitations automatically apply to an invitee’s calendar as a placeholder; exploring workaround options to address Custom repeating meetings do not exist in Outlook; users may choose an available recurring pattern that will work best for them given their needs Delegate Participant Action does not exist in Outlook; users should decline invitation and ask the chair to invite someone to attend in their place Posting attachments within a invitation info is wiped if chair sends update Email Reply All without attachment work around http://www.msoutlook.info/question/564 http://www.msoutlook.info/question/564

6. Outlook Migration Scope Business FunctionExec 1 ITRandy Mott 2 CommunicationsSelim Bingol 3 Global Human ResourcesMelissa Howell 4 GM FinanceDan Ammann 5 Corporate Strategy, Bus Dev, Prod Planning & PurchasingStephen Girsky 6 Government Relations & Global Public PolicySelim Bingol 7 Global MarketingAlan Batey 8 GM South AmericaJaime Ardila 9 GM North AmericaMark Reuss 10 Global CadillacRobert Ferguson 11 Chairman Opel Supervisory BoardStephen Girsky 12 GM Europe Karl-Thomas Neumann 13 GM International OperationsTim Lee 14 Global ManufacturingTim Lee 15 Global Product DevelopmentMary Barra 16 LegalMike Millikin Outlook Benefits Provides anytime, anywhere, any place and any device access Inline reply and forward Powerful web interface Integrated presence enabling click to IM, click to call… Inline view of attachments Outlook Tips Archiving will no longer be supported Blackberry Migration should be done while at work Group Email Boxes will not migrate until all users are on Outlook

7. Exchange 2013 Benefits More focus on people Faster processing of email Get connected quicker Anytime, Anywhere Access Improved workplace productivity My Next Steps? Outlook Migrating? Multiple communications to provide you with specific to- dos prior to migration Individuals will migrate together with the people they interact with the most Executive admins will migrate with the leaders they support Users will be migrated during their off hours Migrations will occur 5 times a week (Sunday - Thursday) Legacy Lotus Notes email, calendar and contacts will be read-only for two weeks after migration and then deleted Clean up your email inbox, sent Items and folders today! “Push the Button” – “Get Ready” messages will assist users with their migration Locate and clean up your archives, move only ILM compliant data Process (accept/decline) all your calendar items before your move date Archive migration will be self- service and will be available post migration NOW