1. REFRESHE RS TRAINING 2016 Elections & Handover With Alex Vince

2. REFRESHE RS TRAINING 2016 Elections & Handover Session Goals Why elections & handover matter How to get ready for your elections The mechanics of elections How to run a good handover

3. REFRESHE RS TRAINING 2016 Elections & Handover Key Contacts Alex Reilly CP Sports & Development Alex.reilly@su.rhul.ac.uk Brianna Middleton Macpherson CP Societies & Media brianna.middletonmacpherson @su.rhul.ac.uk Ian Stewart Student Activities Manager Ian.stewart@su.rhul.ac.uk Alex Vince Development Co-ordinator Alex.vince@su.rhul.ac.uk Andrea Bonilla Student Activities Assistant Andrea.bonilla@su.rhul.ac.uk

4. REFRESHE RS TRAINING 2016 Elections & Handover Why Elections & Handover matter? Democracy sits at the heart of our Student Groups. The rules! Provides a mandate Helps find the best committee members Strengthens your legacy

5. REFRESHE RS TRAINING 2016 Elections & Handover The big change – Online only! All elections are to be held online this year This doesn’t mean groups can’t have hustings or run offline campaigns. Only voting has to happen online. Fairer elections More accessible elections Allows bigger campaigns Voting will be a week long

6. REFRESHE RS TRAINING 2016 Elections & Handover What does it look like? http://www.su.rhul.ac.uk/activities/society /80s/ All parts of the election will be accessible through your groups web page

7. REFRESHE RS TRAINING 2016 Elections & Handover How to get ready for your election Communicate with your membership early Get members paid up! Review your committee positions Host an information session Book a hustings

8. REFRESHE RS TRAINING 2016 Elections & Handover Deadlines 15 th of Feb – Any changes to committee structures locked in 4 th March – Hustings booked in 14 th of March – Nominations open for Committee positions 21 st of March – Nominations close and voting opens 23 rd of March – Voting closes 24 th of March – Results sent out

9. REFRESHE RS TRAINING 2016 Elections & Handover How to run a good handover Assume nothing – Start from the start. Fill out the Handover document! http://www.su.rhul.ac.uk/activities/admin/handover/ Hand over the keys to the kingdom, the cupboard and the emails. Introduce them to the Students’ Union. Hold a pair of committee meetings after the election, one with the new committee shadowing and one them leading.

10. REFRESHE RS TRAINING 2016 Elections & Handover Handover Document Big document – Don’t try and smash it out in one go Checklist of Society Essentials List of committee responsibilities List of tips Lists of projects, problems and goals from this year Calendar of main society events List of essential SU information contact details and information (already filled out).

11. REFRESHE RS TRAINING 2016 Elections & Handover Recap Online only elections this year Members must be paid up to stand and vote Communication with your membership is key Hustings are still bookable Get the handover document started early