1. Illuminating Britelite’s Internal Services for Success Strategy for Process Improvement

2. Project Concept Our Goal Improve Britelite’s Procurement Process Today we will: Set the foundation for project success by: Reviewing the project plan and identifying our implementation strategy for the project

3. Agenda Project Scope Project Schedule Project Cost Quality Measures Resources Team Motivation Communication Plan Risks Mitigation Procurement Plan Solutions and Deliverables Lessons Learned

4. Project Scope In Scope Process improvements/solutions to include Standard Operating Procedures for: R&D, purchasing and receiving departments Training to internal staffs on new tracking software systems Service with system evaluations during implementation Commitment and delivery of project deliverables on documented solutions Out of Scope Company departments outside of the procurement process such as Human Resources, Asset Management, Customer Services, Accounting

5. Project Scope R&D to Purch asing Purchasing to Vendor to Receiving Receiving to R&D

6. Project Scope Out of Scope In Scope Procurement Process Out of Scope

7. Project Schedule (Key project milestones) Total Project Duration 129 Days 1/1/10 – 6/30/10 Procurement Process Matrix Workflow 3/1/10 Document Standard Operation Procedure 4/7/10 Software Analysis & Design 5/5/10 Software Development Testing 5/20/10 Implementation 6/30/10

8. Project Cost Budget = 50K Support Service 37K Software Applications 6K Admin and other 3K Reserve 4K

9. Quality metrics Procureme nt to Payables Workflow Real time feedback through nominal group techniques. Benchmarking with market standard practices. Peer Review. Standard Operation Procedures (SOP) Simulation tools. Comparison with best industry practices Third party review. Software implementa tion Reliability by code audit Performance by testing Availability will be measured by checklist.

10. Resources TEAM FAB 5 RESOURCES PERSONELL: Team Fab 5 work. Highest cost on budget with 60%. HARDWARE/SOFTWARE: Team Fab 5 members will use their own computers. Included in personnel cost. OTHER: Team Fab 5 members will use their own offices for main coordination when not at Britellite. BRITELITE RESOURCES PERSONELL: Britelite will provide management supervision, 3 SMEs and 1 key stakeholder per department at no cost. HARDWARE/SOFTWARE: Britelite will be provide, existing computers and hardware for installation of new software. OTHER: Britelite will provide meeting rooms and facilities for coordination on their offices at no cost. EXTERNAL RESOURCES PERSONELL: Team Fab 5 has budgeted two (2) IT technicians for the software installation phase. Approximate cost of 20%. HARDWARE/SOFTWARE: Team Fab 5 will procure necessary hardware and software. Approximate cost pf 15%. OTHER: Printing outcomes, presentations and manuals. Approximate cost of 5%.

11. Team Motivation Forming Storming Norming Performing Adjourning

12. Team Motivation Roles & Responsibilities Team Lead Resource 1 Resource 2 Resource 3 Roles & Responsibilities Roles & Responsibilities Roles & Responsibilities Start Date End Date

13. Communication plan Group Meeting Status Report

14. Risks & Risk Mitigation Incompatible/ Defect Software End user lacks basic computer skills Resources unavailable for project responsibilities due to overlapped roles

15. Procurement Management Plan Conduct Procurement Make or Buy Analysis Fixed Priced Contract Request for Proposal (RFP) Administer Procurement Use of Scorecards Analysis Technical Capability Plan Procurement Needs Software systems

16. Solution to Britelite Kevin Fix Define the procurement process: Procurement to Payable Matrix Process Map Define inter? between departments: SOP Software Application

17. Deliverables Britelite Kevin Fix Define the procurement process: Procurement to Payable Matrix Process Map Define inter? between departments: SOP Software Application

18. Lessons Learned