1. 1 Microsoft Word — Editing Rich Malloy Tech Help Today 203-862-9411malloy@techhelptoday.com

2. 2 Why Edit? Correct mistakes Correct mistakes Make improvements Make improvements Respond to changes in environment Respond to changes in environment

3. 3 Proofreading Spelling checker Spelling checker Custom Dictionary Custom Dictionary Grammar checker Grammar checker Always proofread with your eyes also Always proofread with your eyes also

4. 4 Changing Text Always: Always: Select first Select first — Then change — Then change Possible changes: Possible changes: –Insert / Delete –Copy / Move

5. 5 Selecting Text With mouse: With mouse: –Left-click and drag –or Double- or triple-click –or Left margin (the Selection Bar) With keyboard (Shift key): With keyboard (Shift key): –Use arrow keys

6. 6 Move – or – Cut & Paste Click Home | Clipboard | Cut and Home | Clipboard | Paste Click Home | Clipboard | Cut and Home | Clipboard | Paste Right-click Cut, right-click Paste Right-click Cut, right-click Paste Keyboard: Ctrl-X and Ctrl-V Keyboard: Ctrl-X and Ctrl-V Drag with left mouse button Drag with left mouse button Drag with right mouse button, Move Drag with right mouse button, Move

7. 7 Copy & Paste Click Home | Clipboard | Copy and Home | Clipboard | Paste Click Home | Clipboard | Copy and Home | Clipboard | Paste Right-click Copy, right-click Paste Right-click Copy, right-click Paste Keyboard: Ctrl-C and Ctrl-V Keyboard: Ctrl-C and Ctrl-V Ctrl + drag with left mouse button Ctrl + drag with left mouse button Drag with right mouse button, Copy Drag with right mouse button, Copy

8. 8 The Clipboard All items that you Cut or Copy go to the... All items that you Cut or Copy go to the...... Clipboard... Clipboard The Clipboard can hold ~24 items The Clipboard can hold ~24 items You can Paste any of these at any time You can Paste any of these at any time Click arrow at bottom of Clipboard Click arrow at bottom of Clipboard

9. 9 Find & Replace Finds certain text... Finds certain text...... and can also replace text... and can also replace text Can also find special characters: Can also find special characters: –Paragraph marks Can make hundreds of replacements Can make hundreds of replacements Click Home | Editing | Find or Replace Click Home | Editing | Find or Replace