1. Department Form and Department Slots Overview Copyright 2004 Schedule Tech. All Rights Reserved. Click your mouse to continue!

2. What is a Department? For scheduling purposes a department: – Consists of all employees that compete against each other for vacation slots. All employees must be assigned to a department.

3. Department Form Layout There are 3 fields on the form: Process Order: The order the departments are scheduled. The number is generated automatically.

4. Department Form Layout Department: The name of the department.

5. Department Form Layout Use Work Centers: – –If a department has work centers – Set to True. – –If a department does NOT have work centers – Set to False

6. Department Slots What’s a slot? A slot is the possibility that one person can be on vacation on one day. If 5 people can be on vacation on May 9 th - set the number to 5. If no one can be on vacation on May 9 th – set the number to 0.

7. Add Department Slots After you have set up your departments - add vacation slots for each one. Go to the Main Menu. Click on the Department Slots Form button.

8. Add Department Slots The Department Slots form opens. Click on the Fill Range button.

9. The Fill Range Form The dates default to the those entered on the company form. The Number of Slots field defaults to 1.

10. Populate the Database The date fields can be set to cover any range. The slots field can be set to any number. In this example, we set it to two. Click the OK button.

11. The Department Slots are Added Vacation Vacation Scheduler™ populates the table. After a few clicks of the mouse you have set up the vacation slots for the department!

12. Repeat the Process! Repeat the steps for all departments. You can alter the number of slots for a single date. You do not have to use the Fill Range form. Adding work center slots is exactly the same process.

13. What’s Next? For more information on work centers – go to the Work Center presentation. Otherwise go to the Holidays presentation.

14. To return to the Table of Contents - To return to the Table of Contents - Press the ESC key. To replay the presentation – To replay the presentation – Press the spacebar or click the mouse.