1. Therapeutic Shoe Program

2. Diabetic Shoe 2015 Fee Schedule
Shoes with Pre-Fab Inserts
A5500-$ Right and 1 Left
A5512-$ Right and 3 Left
Total allowable $313.88

3. Diabetic Shoe 2015 Fee Schedule
Shoes with Custom Diabetic Inserts
A5500-$ Right and 1 Left
A5513-$ Right and 3 Left
Total allowable is $398.90
Average profit is $228

4. Diabetic Shoe 2015 Fee Schedule
A5501 Custom Shoe includes one pair of custom inserts $ right and left
A5503-A5507 Shoe modifications. $ This code replaces one set of inserts when used.
L5000 Toe Fill

5. Therapeutic Shoe Program

6. Coverage Criteria
1. Patient has diabetes mellitus Patient has one or more of the following conditions documented by the certifying physician: a. Previous amputation b. History of previous ulceration c. History of pre-ulcerative callous d. Peripheral neuropathy with evidence of callus formation of either foot e. Foot deformity f. Poor circulation in either foot

7. Coverage Criteria
3. Signed certifying statement from physician (not a nurse practitioner) certifying that criteria 1 and 2 are met and patient is being managed for their diabetes.
Patient must have had in-person office visit with their physician within 6 months prior to delivery of shoes/inserts and signed statement after visit and within 3 months prior to delivery of shoes and inserts

8. Coverage Criteria (3)
4. Prior to patient selecting items, supplier must conduct and document in-person evaluation 5. At time of delivery supplier must conduct and document in-person visit with patient

9. Requirements for Depth Shoes-A5500
Full length, heel-to toe filler which provides a minimum of 3/16” of additional depth
Made from leather or suitable material
Has shoe closure
Available in full and half sizes with a minimum of 3 widths.
Custom Shoe (A5501) is constructed over a positive mold.

10. Prefabricated Insert-A5512
Total contact
Multiple density
Prefabricated
Heat moldable
PDAC approved

11. Custom Fabricated Insert-A5513
Total contact
Multiple density
Has to be PDAC approved
Document why you chose custom inserts
Missing toes or partial foot amputation inserts code L5000.

12. Allowance per Calendar year
One pair of depth shoes (A5500) and 3 pairs of insert (A5512 or A5513)
Modifications may be covered as a substitute for an insert
A5503-Rigid Rocker Bottom, Roller Bottoms
A5504-Wedges
A5505-Metatarsal bars
A5506-Offset Heels
A5507 Other modification

13. Custom Molded Shoes A5501 right and left
Patient must have a deformity that cannot be accommodated by a depth shoe
Must be well documented in suppliers records
Can bill for 2 additional pair of A5512 or A5513 per calendar year.

14. Separate Inserts
May be covered and dispensed independently of diabetic shoes if:
Supplier documents patients has appropriate footwear for the inserts
Footwear has to meet PDAC guidelines for depth shoes.

15. Certifying Physician
Prior to signing certification statement Certifying physician must:
Personally document in medical record one or more of the criteria a-f OR
-Obtain, initial/sign, date and indicate agreement with medical records of a DPM, other MD, DO, PA, NP or CNS that documents one of more of criteria are met

16. Prescribing Physician
Writes the order for shoes and inserts
Knowledgeable in fitting
May be:
Podiatrist, MD or DO, PA, NP or CNS
May also be the supplier

17. Supplier Person that furnishes the shoes and inserts Bills Medicare
May be:
-Podiatrist
-Pedorthist
-Orthotist
-Prosthetist
- Other qualified Individual
Prescribing physician may be the supplier

18. Modifiers LT=Left Side and RT=Right side
Must be used for shoes and inserts
When a pair is provided on same DOS bill 2 units for shoes and 6 units for inserts
Use KX modifier when requirements have been met and GY when not met
EY=no heath care provider order for this item. Claim will be denied as shoes need an order

19. Documentation Detailed written order needed each year
Beneficiary’s name
Physician Name
Date of order
Detailed description of the item(s)
Physician signature and date
Written order can be in your detailed clinical examination

20. Sample clinical exam
Date of Exam:
Patient Name:
Subjective:
Patient returns the office for a diabetic foot exam and diabetic therapeutic shoes and inserts.
Objective:
Dystrophic discolored nails 1-5 bilateral. Nails have subungual debris and do not cause discomfort due to neuropathy.
Posterior Tibial pulse 1/4 bilateral. Dorsalis Pedis Pulse 1/4 bilateral. Capillary filling time of hallux prolonged (4 seconds) bilateral and diminished hair growth of legs.
Using a Semmes-Weinstein 5.07 monofilament nylon wire, sharp and dull sensation was decreased on both feet. Vibratory sense was decreased at first MPJ using a tuning fork.
Pes Planus and second metatarsal plantarflexed with asymptomatic callus. Decreased fat pad and hammertoes 2,3,4 bilateral.
Using a Branock device, feet measured heel to toe size 10, heel to ball, size 9.5 and width, wide.
Assessment:
Peripheral neuropathy and peripheral vascular disease secondary to type 2 diabetes.
Plantarflexed second metatarsal head causing hyperkeratosis with risk of ulceration if not off-loaded appropriately.
Mycotic nails 1-5 bilateral.
Plan:
Debrided mycotic nails 1-5 bilateral.
Debrided hyperkeratosis (grade 0 ulcer) sub second metatarsal bilateral. No underlying infection noted.
Ordered therapeutic diabetic shoes (New Balance 813 white, 10D). Took foam impression for custom diabetic inserts to off-load second metatarsal head bilateral with aperture and metatarsal pad to reduce the risk of plantar ulceration. Prefabricated inserts would not provide enough protection for my patient.
The patient will receive the shoes when all paperwork is filled out by her PCP. Return to office 9 weeks for continued diabetic foot care. Dr. Jones agrees with this exam and that the patient qualifies for a pair of diabetic shoes and inserts.
Joe Smith, DPM Date signed__________________
Seth Jones, MD Date signed____________________

21. Documentation
Signed statement from certifying physician specifying the patient:
Has diabetes
Has a condition defined in coverage criteria
Being treated under comprehensive plan of care for diabetes
Need diabetic shoes

22. Documentation
In-person evaluation at time of selections must document:
Examination of patient’s feet
Measurements of patient’s feet in size and width
How the foot was molded for custom inserts if ordered.

23. Documentation
In-person evaluation at time of delivery with patient wearing shoes and inserts documenting proper fit.
This medical record will be required in an audit as shoes and inserts have to be custom fit.

24. SAMPLE DELIVERY PROGRESS NOTE (For Shoes and Custom Diabetic Inserts)
Patient returns to office for pick up of diabetic shoes and inserts. Patient was fitted with New Balance WW813WT size 10D and custom inserts.
The inserts matched the sole of the foot and the aperture and metatarsal pads were correctly placed to off-load the second metatarsal head bilateral. The custom inserts fit well within the shoes.
The patient was fitted with both the inserts and shoes and there were no areas of excess pressure noted, nor when the patient ambulated down the hallway. The heel fit snug and there was ample room in the toe box. The patient found both the shoes and custom inserts comfortable and supportive.
Appropriate paperwork was signed today by the patient including the warranty form and proof of delivery form.
Patient to return for their diabetic routine foot care appointment and instructed to inspect the sides and bottom of their feet in the evening to ensure there is no skin irritation from the inserts or shoes. Patient told to call the office immediately if any problems or questions arise concerning her shoes, inserts and feet in general.
SAMPLE DELIVERY PROGRESS NOTE (For Shoes and Prefabricated Diabetic Inserts)
Patient returns to office for pick up of diabetic shoes and inserts. Patient was fitted with New Balance WW813WT size 10D and prefabricated diabetic inserts.
The inserts were heated with a heat gun (or an oven) and the inserts were molded to the foot in a semi-weightbearing manner (patient sitting in a chair). The inserts were placed on a foam cushion and I placed both feet on the inserts and had the patient place mild weight on the inserts while holding the foot in a neutral position with heel close to vertical to provide a more supportive arch. The inserts were removed after they have cooled and held their shape and the exact same procedure was done to the next two pairs.

25. Proof of Delivery Supplier Standard 12
Required to verify beneficiary received DME item you are billing for.
Must be available upon request
Maintain document for 7 years
Most important document in your chart.

26. Contents of Proof of Delivery
Patient’s name
Quantity delivered
Detailed description of item delivered
Brand name and serial number
Date of signature must be date beneficiary or designee received item
Date of service = date of delivery

27. Beneficiary Authorization
Beneficiary must authorize supplier to bill Medicare
Sign and date item 12 on the CMS-1500 claim form or
Signature on File
One time authorization
Statement from beneficiary authorizing Medicare benefits to be paid to themselves or the supplier

28. Recapping Clinical Exam for the DPM
Note in exam why the patient qualifies for the shoes
Write an order for the shoes
Document the measurements of the patient’s feet in size and width
If ordering custom inserts document how you molded for them and why the patient needs them.
Have an area on the exam for the patient’s MD to sign, date and agree with your exam

29. Recapping Documentation for the DPM
2. Fax your medical note and certifying statement to PCP to get signed and dated. Have a fax cover sheet explaining what you need done and why. Also request the last medical record for the patient to documents the PCP is managing the patient’s diabetes. 3. When these 3 items are faxed back the shoes and inserts can be dispensed.

30. Recapping documentation for the DPM
4. Dispense the shoes and write a note on fitting and instructions. Have patient sign proof of delivery form. 5. Have patient sign a beneficiary authorization form, instructions, warranty form and return policy form. 6. Bill CGS using appropriate KX, LT and RT modifiers along with correct amount of units.

31. WIN-WIN-WIN Protect your patient’s feet
Save Medicare Money by reducing complications from diabetes
Increase office revenue