1. FAX MESSAGES
Ms. Hira Shahzad

2. Fax transmits and receives any kind of message- handwritten, printed, wood- processed; maps, messages, diagrams, photographs.
It takes only seconds to transmit a fax message, depending on the length of the document.
Sending message by fax is a popular choice due to its versatility and speed.

3. Fax is often used between divisions or branches of the same company instead of telephone or memos.
Business letters are frequently either sent by fax or replaced by fax messages.
Most company use a special letterhead for fax messages. This fax headed paper is often used with just a brief covering note explaining an accompanying document.
The salutation and complimentary close are normally omitted but the message will generally be signed.

4. Dealing with fax messages- keyt points to remember
Use fax to send a printed copy of any document, especially diagrams and illustrations
Prepare the message on the company’s standard fax tempelate where one exists
Make up a fax letterhead if necessary, including heading like To/From/Date/Fax Number/No. of pages/ Copy to
Do not use a salutation or complementary close on fax messages

5. Use the same techniques when writing a fax message as you would a business letter
Remember numbers or bullets if this would help your display
Sign the fax in the usual way
Send a cover fax in an accompanying document, and remember to indicate the number of pages being sent in total
Key in the fax number correctly
Keep a copy of important documents

9. Exercise
You work for Kwik-Print plc and have received instructions to print business cards for Miss Fouzia Suki, Personal Manager at Trendsetter Training College. The art work has been prepared but you need to obtain approval from Miss Suki. Compose a fax, leaving space for the business card to be illustrated. Include a simple form which Miss Suki may sign and fax back to you if the design is approved.