1. Hot Topics and Best Practices in Construction and Sustainability 3 rd Annual Butte Sustainability Conference August 13 th – 14 th, 2009 José D. Nuñez, LEED ® AP Vice Chancellor Facilities Planning, Maintenance & Operations "Facilities Excellence"1

2. Agenda Demographics Energy Management Sustainability at San Mateo CCCD Commissioning Issues & Challenges New Technologies and Hidden Impacts "Facilities Excellence"2

3. San Mateo County Community College District Three Campuses (1.4M GSF / 346 Acres) ◦ Cañada College – Redwood City - 1968 ◦ Skyline College – San Bruno - 1969 ◦ College of San Mateo – San Mateo – 1963 ◦ District Office – San Mateo - 1978 25,000 Students / 1,000 Staff / Adjuncts Capital Improvement Program ◦ Multiple Funding Sources  Measure C $207 Million (2001)  Measure A $468 Million (2006)  State / Local Resources $75 Million* * $20M Lehman Brothers / $54M State "Facilities Excellence"3

4. Energy Management Life Cycle Analysis ◦ A Methodology of quantitative assessment that determines the relative environmental “pluses” and “minuses” of a product, over its lifetime, on the topics of resource depletion, manufacture, installation methods, and recyclability and/or reuse. Load Profiling ◦ The study of the consumption habits of consumers to estimate the amount of power they use at various times of the day and for which they are billed. Load profiling is an alternative to precise metering. "Facilities Excellence"4

5. Energy Management Need to Gather Data to Identify Trends Energy Environment Infrastructure Condition ◦ Age of Plant ◦ Deferred Maintenance ◦ Reliability Issues ◦ Maintenance Issues "Facilities Excellence"5

6. Energy & Utilities for the Non-Technical Person Utilities Groupings (Infrastructure) Water ◦ Potable Water ◦ Non-Potable Water ◦ Irrigation ◦ Fire Protection Drainage ◦ Sanitary Sewer ◦ Storm Drain ◦ Rain Water Collection Electrical ◦ Electrical Distribution ◦ Emergency Power ◦ Exterior Lighting HVAC ◦ Chilled Water ◦ Steam ◦ High Temperature Hot Water ◦ Natural Gas ◦ Instrument or Control Air Information ◦ Telephone ◦ Fire Alarm ◦ Security ◦ Cable / Satellite TV ◦ Video ◦ LAN "Facilities Excellence"6

7. Energy Management What is Causing What? Do you know how much Energy your Campuses/Buildings are Consuming? "Facilities Excellence"7

8. Energy Management Metering and Billing (Load Profiling & Trend Analysis) Identifies Energy “Hogs” Identifies Distribution Losses Identifies System Problems Enables Square Foot Based Evaluations Enables Month to Month & Year to Year Comparisons Helps Manage Energy Consumption and Cost Enables Benchmarking "Facilities Excellence"8

9. Energy Usage Trending Note: 226,788 additional feet College of San Mateo Cogen: Maximum capacity 580 kw Skyline College Cogen: Maximum capacity 375 kw Electricity Usage by Site (therms)

10. Energy Usage Trending Electricity Expense by Site

11. Energy Usage Trending Natural Gas Usage by Site (therms)

12. Energy Usage Trending Natural Gas Expense by Site

13. Energy Management Challenge is Getting the Go-ahead Institutions do not want to keep paying high energy costs Do not want to spend $$ on things that are “Out of Sight – Out of Mind”. "Facilities Excellence"13

14. Energy Management Who is involved? Chancellor/College President Budget Officers (First time vs. On-going) Facility Managers (Life Cycle Cost) Design Team Contractors Users (Faculty, Staff, Students & Community) ◦ We Don’t have the $$ ◦ We Don’t have the time ◦ We’ve never done it that way ◦ It will kill our schedule "Facilities Excellence"14

15. Energy Management Affecting Factors Funding Pressures Aging Facilities and Infrastructure Year Round Operation Environmental Laws Changing Roles of Utility & Energy Management New Digital Systems Changing Role of Trustees Internet and use of other technologies Out-Sourcing "Facilities Excellence"15

16. Energy Management Why Sustainability and Energy Efficiency?  District reduction in energy consumption  Reduction in overall utility costs (gas, water, electricity, waste)  Useful life of infrastructure extended at much lower cost  Increased monitoring of building systems (usage and trends)  Reduction of dependency on energy grid  Reduction in waste stream  Reduction in carbon footprint "Facilities Excellence" 16

17. Energy Management Why Sustainability and Energy Efficiency?  Increased Indoor Environmental Quality (IEQ): http://www.smccd.edu/accounts/smccd/departments/facil ities/FPMO/EnvHelpSp.shtml http://www.smccd.edu/accounts/smccd/departments/facil ities/FPMO/EnvHelpSp.shtml -Worker productivity -Student Learning  Increased recycling  Creates potential for future improvements and savings  Sets good example for students and community  IT’S THE RIGHT THING TO DO! "Facilities Excellence"17

18. Sustainability at San Mateo County Community College District Board of Trustees Goal Guiding Principle in the 2006 Facilities Master Plan Economic & Financial Benefits State Mandate: Green Building Action Plan (Governor’s Executive Order 5/20/2004) Board of Governors Energy & Sustainability Policy 3.1 January14 – 15, 2008 "Facilities Excellence"18

19. Board of Governors Energy & Sustainability Policy 3.1 1. Reduce campus energy use 15 percent by 2011-12; relative to 2001-02 2. Design new facilities that out-perform the energy code by 15 percent. 3. Design major renovation projects to out-perform the energy code by 10 percent. 4. Increase self-generation capacity 50 percent above current levels by 2014. 5. Procure 20 percent of electric needs from renewable sources by 2010, and 40 percent by 2014. 6. Designate energy/utility managers at the campus level. 7. Develop energy and sustainable strategic plans for each campus. 8. New construction and major renovation projects should be designed to at least meet the United States Green Building Council, Leadership in Energy and Environmental Design (LEED) “certified” or equivalent rating. "Facilities Excellence"19

20. In Theory…. A Sustainable Building would be: ◦ Constructed Completely of Environmentally Benign Materials ◦ Operate without Environmental Impact ◦ Rely Completely on Renewable Energy ◦ Be Deconstructed and recycled "Facilities Excellence"20

21. Sustainability/LEED Certification Decision and Commitment ◦ BOG Sustainability Goal ◦ SMCCCD BOT Sustainability Goal ◦ LEED Certified Buildings  Cañada Facilities Maintenance Center (FMC) - Silver  CSM 5N Workforce / Wellness Building - Silver  CSM 10N Student Services Building – Gold  Skyline 4N Cosmetology / Multicultural Building - Certified  Skyline Facilities Maintenance Center (FMC) – Gold "Facilities Excellence"21

22. Sustainability/LEED Certification Consider Level Desired (certified, silver, gold or platinum) ◦ Establish goals ◦ Potential Design goals  Protect Ecosystems  Minimize Long Term Costs  Conserve Resources  Reduce Water /Waste Stream  Improve IAQ  Reduce Pollution Include requirement in initial project RFQ/RFP ◦ Project Information ◦ Project Objectives "Facilities Excellence"22

23. Sustainability & Maintenance Goals Maximize Indoor Air Quality Minimize Cost of Operations Maximize Equipment Life Maximize Equipment Reliability Minimize Unscheduled Outages Minimize Loss of System Pressure or Capacity Maximize Waste Stream Reduction Maximize Energy Efficiency "Facilities Excellence"23

24. Building Design Goals/Guidelines LEED Certification PG&E Savings by Design / CCC/IOU Partnership Sustainable San Mateo County Guide Collaborative for High Performance Schools (CHPS) Exceed Title 24 energy requirements (15%) Required Life Cycle Cost Analysis Re-use & diversion of construction materials Use of Recycled Materials "Facilities Excellence"24

25. Select the Right Team for Your Project! Hiring the right consultant/design team is the single most important project opportunity. Not including sustainability in the criteria may get you a “starchitect” but you will be paying for it for generations. Sustainability is always a criteria in our selection. "Facilities Excellence"25

26. Demand Experience & Knowledge! Qualifications and Experience ◦ Sustainable Project Experience ◦ Resumes ◦ LEED Accredited Professionals Services and Approach ◦ Product Selection to meet goals ◦ Waste Reduction Strategies ◦ LEED Tenants (Certification) ◦ Development of Sustainable Specifications ◦ Green Operating and Maintenance ◦ Energy Modeling ◦ Commissioning "Facilities Excellence"26

27. Building Design Standards & Specifications (Samples) Window Treatments & Doors Flooring Low VOC (formaldehyde free paints, stains, adhesives) Lighting Controls Cool / Green Roof On Site Storm Water Retention / Bio Swales Occupancy Sensors Light Level Sensors CO2 Sensors Building Management Systems (BMS) Passive Solar Design ◦ Roof Overhangs ◦ Orientation ◦ Operable Windows "Facilities Excellence"27

28. Sustainability Potential Programs / Resources already in place: Capital Development Process Design Standards & Specifications Campus Master Plan Alternative Transportation Program Pedestrian-Friendly Campus Comprehensive Recycling Program Campus Environmental Program Approved Species Planting List “No Net Loss of Forest Cover” Policy "Facilities Excellence"28

29. Commissioning Commissioning is the process that encourages and measures Quality. …but… Only those who do the work can create Quality. "Facilities Excellence"29

30. Building Commissioning A process to ensure that owners and investors get good buildings for their investment ◦ Performed specifically to ensure that the finished facility operates in accord with documented Owner’s Project Requirements (OPR) A comprehensive way to assess and tune up the performance of existing facilities ◦ Documentation training, adjustment, testing, and verification Commissioning is not an event – it is a process ◦ Occurs during pre-design, design, construction, and throughout the life of the facility "Facilities Excellence"30

31. Why Building Commissioning? Encourages Quality More complex and powerful building systems Energy Efficiency Health & Safety ◦ Fire & Life Safety ◦ Emergency Power "Facilities Excellence"31

32. Commissioning Goals Increase safety, health & comfort Improve energy performance Reduce operating costs Improve orientation & training of O&M staff Improve building systems documentation Meet the owner’s needs "Facilities Excellence"32

33. Elements of Building Commissioning Training Verification ◦ Staff present during tests ◦ Tailor to specific staff needs ◦ Monitor for quality Off-season tests End-of-Warranty tests Building System Optimization Ongoing monitoring "Facilities Excellence"33

34. Commissioning Benefits Owner Improved building occupant productivity Reduced energy costs Increased occupant and owner satisfaction Enhanced environmental and health conditions Improved system and equipment function Improved building operation and maintenance Increased occupant safety Better building documentation Shortened transition period Significant extension of equipment lifecycle Operating Costs 8% to 20% below non- commissioned buildings "Facilities Excellence"34

35. Capital Program Issues & Challenges State Budget Deficit Educational Mission (Paramount) ◦ Academic Calendar / Construction Schedule Financial Management Contract Management Consultant Management Document Controls Project Labor Agreement A & E Prequalification Contractor Prequalification Owner Controlled Insurance Program (OCIP) "Facilities Excellence"35

36. Capital Program Issues & Challenges Multiple Contractors / Designers / Schedules Coordination Inter-Agency Coordination (DOF/CCCO/DSA/State & Local Fire Marshals/Water Board) Communications (Different Constituencies) ◦ Campus Community ◦ Design & Construction Community ◦ State & Local Entities Difficult Choices (Not Enough Funding) Managing Expectations (Can’t Get It All) "Facilities Excellence"36

37. Campus Construction Challenges Parking Road and Pedestrian Path Closures / Detours Traffic Dirt and Dust Noise (Mitigations) Interruptions in heat, power, water, data ◦ Scheduled and Unscheduled General Inconvenience Safety "Facilities Excellence"37

38. New Technologies and Hidden Impact Digital Systems ◦ Building Management Systems ◦ Access Controls and Monitoring Systems (ACAMS) ◦ Fire Alarm System ◦ Work Order Management System Maintenance Agreement and Warranties Co-Generation Evaporative Cooling Resilient Flooring Furniture, Fixtures & Equipment Life Cycle Computer / Projector / Printer Life Cycle (3 years) Staffing ◦ Shortage ◦ Training of New Systems and Technologies ◦ Engineer Vs. Technician "Facilities Excellence"38

39. “Never doubt that a small group of thoughtful committed citizens can change the world; indeed; it’s the only thing that ever has.” "Facilities Excellence"39 Margaret Mead Time Magazine named Margaret Mead “Mother of the World” in 1969

40. Question & Answer www.smccd.edu/facilities www.smccd.edu/facilities José D. Nuñez, LEED ® AP Vice Chancellor Facilities Planning, Maintenance & Operations (650) 574-6512 nunezj@smccd.edu "Facilities Excellence"40 Customer Service Professionalism “Facilities Excellence” Team Work Communication