1. 2011/12 Revised Estimates (Mid-Year) Submission How to Complete the Submission 1

2. 2 Objectives of this segment This segment will allow you to: Understand the purpose of the revised estimates submission Learn the order of data entry into the various schedules Learn the data elements that are required to be entered in the various schedules What to submit to the Ministry Who to contact for support

3. 3 Purpose of Revised Estimates Provides an estimate of actual costs up to 6 months of the year and a projection of the last 6 months of the fiscal year Provides a mechanism to update monthly cash flow Interim Actuals (April 1 – September 30) + Projections (October 1 – March 31) = Revised Estimates (April 1 – March 31)

4. 4 Content of Revised Estimates / Order of Data Entry Title Page Schedule 1 – Service Data Schedules / Data Elements Schedule 2 – Expenditure Schedules Schedule 4 – Supplementary Information Schedule Data Analysis & Review / Error Messages / Warning Messages Title Page

5. 5 Steps to Follow to Complete Revised Estimates STEP # 1 Title Page Date, Title, Signatures  Must submit 2 signed hard copies STEP # 2 Schedule 1.1 Page 1, Interim actuals (April – September) Page 2, Projections (October – March) Page 3, Total for fiscal period (no data entry)  # of families cannot exceed # of children (except split custody instances)  Total number of children served MUST exceed average monthly # children served  All data elements must be completed where you are reporting expenditures on schedule 2.3 April - SeptemberOctober - March Ave. monthly #Average # for this period only #Numbers to September 30 th New in this period

6. 6 Steps to Follow to Complete Revised Estimates STEP # 3 Schedule 2.1 Detail codes A370 & A377 Page 1- Interim Actuals Page 2 – Projections & Total Detail codes A402 Page 3 – Interim Actuals Page 4 – Projections & Total # must be ≥ than FTE (Column 8) April - SeptemberOctober - March #Numbers to September 30 th New in this period FTEBased on full year $Costs to September 30 th Costs for this period only

7. 7 Steps to Follow to Complete Revised Estimates STEP # 4 Schedule 2.3 Page 1 A)Interim Actuals (April - September) B)Projections (October – March) Page 2 = Total for fiscal period (no data entry)  If you have reported data elements on Schedule 1.1 you should be reporting expenditures on this schedule  Report GROSS costs  Definitions are provided in “Instructions on How to Complete Revised Estimates” April - SeptemberOctober - March $Costs to Sept. 30 th Costs for this period only

8. 8 Steps to Follow to Complete Revised Estimates STEP # 5 Schedule 2.4 Page 1 A)Interim Actuals (April – September) B)Projections (October – March) C)Total for Fiscal Period (no data entry)  Row 1.1 CANNOT be blank unless you only serve fully subsidized children  Other offsetting revenue column should include portion of child care costs subsidized by the FN April - SeptemberOctober – March $Costs to Sept. 30 th Costs for this period only

9. 9 Steps to Follow to Complete Revised Estimates STEP # 6 Schedule 3.1 (no data entry) - Calculates entitlement  Must submit 2 signed hard copies STEP # 7 Schedule 4.1 Collecting projections for the year Number of operators, # of FTE, salaries STEP # 8 Review Submission Hit “Recalculate reference data” Page 1, Error Messages Page 2, Warnings Page 3, Data Analysis

10. 10 Steps to Follow to Complete Revised Estimates STEP # 9 Promote submission to active 1) Go to submission summary page. 2) Click on “change status” 3) Choose the new status: MODIFIER ROLE: working copy  ready for submission AUTHORIZER ROLE: ready for submission  active

11. 11 What to Submit & Where to Submit Electronically Promoting your submission to active by November 30 th, 2011 2 Hard-copies: Signed Cover Page Signed Schedule 3.1 Who to submit to: Diane Strumila Project Manager, Grant Services Ministry of Education 17 th Floor, Mowat Block, 900 Bay Street Toronto, Ontario M7A 1L2

12. 12 EFIS Assistance For user/navigation assistance on EFIS, contact: Julie Ramsaran Tel: (416) 325-2058 E-mail: Julie.Ramsaran@ontario.caJulie.Ramsaran@ontario.ca Stephen Shek Tel: (416) 325-8396 E-mail: Stephen.Shek@ontario.caStephen.Shek@ontario.ca For log in assistance, contact: Mark Bonham Tel: (416) 325-8571 E-mail: Mark.Bonham@ontario.caMark.Bonham@ontario.ca For data input assistance, contact your financial analyst: See contact listing