1. 20161 Student Version An Introduction to Online Timetabling

2. What is On-Line Timetabling?Web InterfaceWeb Based CalendarsTimetable ViewsInteractive HelpConfiguring Mobile Devices: AndroidConfiguring Mobile Devices: i-PhoneConfiguring Mobile Devices: Windows PhoneConfiguring Mobile Devices: SummaryQueries Agenda 20162

3. What is On-line Timetabling? Online Timetabling; viewing of timetables online and via mobile devices (via iCal) including… Display timetables by; day; week (default); and month Can be viewed by; students; lecturers; and faculty programme managers What can be viewed is controlled by access-rights Security and integrity are maintained within Central Timetable system i-Phone; Android device; Windows phone 20163

4. When will your Personal Timetable be available? First Edition of Timetable will be via PDF (4 weeks before Semester)* Second Edition maybe incomplete or contain all Seminar Groups (End of Welcome Week) Third Edition refining of Modules and Seminar groups (End of week 1) Final Edition will be fully personalised to contain only your Modules and Seminar Groups (week 2) These editions are due to Registration and Revised Module selections. Please note there is no online timetabling for Research or SISC Programmes. *You may have access to the online system at this point if you have already accepted an offer of enrolment but even so, please refer to your PDF until the End of Welcome Week. 20164

5. Web Interface User will be provided with URL Surrey e-mail User ID and Password required [access not possible until 24 hours after activating IT account and you may not be a known user to the system until the Final Edition depending on when you register and/or select your modules, as applicable] Web interface defaults to ‘week’ view Select view Interactive Help Configure mobile device 2016 5

6. Web Based Calendars Examples of web-calendar views Note: Outlook calendars can be viewed side-by-side or overlaid 2016 6

7. Timetable Views Multiple timetables can be overlaid and viewed via the Timetable List button displayed in the calendar title bar Click Toggle Timetable List Click Add to add a new timetable Add Timetable dialogue box will open Make selection and OK The additional timetable is now available to view Note: Access to timetables depends on user permissions 2016 7

8. Interactive Help Online Timetabling Help is available, simply click on the ? Note: SMS support and Room booking are future developments 2016 8

9. Configuring Mobile Devices: Android On-line Help provides clear and concise details on how to configure a mobile device Android device What it looks like … 2016 9

10. Configuring Mobile Devices: i-Phone Online Help provides clear and concise details on how to configure a mobile device Apple i-Phone What it looks like … 2016 10

11. Configuring Mobile Devices: Windows Phone Online Help provides clear and concise details on how to configure a mobile device Windows Phone 2016 11

12. Configuring Mobile Device: Summary From the Administration menu select My Mobile Copy link Note: mobile phone numbers are not required at this time 2016 12

13. Timetabling Team  All Queries to the Address Below. Email: Timetablehelp@surrey.ac.uk 201613