1. *Please pick up a handbook and handouts

2. role of the advisor Every student organization is required to have a full- time faculty/staff member serve as an advisor. Advisors are responsible for assisting the organization by: Helping to set goals Evaluating programs Staying informed about the organization and its activities Completing the required paperwork for the Office of Student Engagement)

3. Advisors should assist individual members by: Helping members create balance between academics and extracurricular involvement Encouraging participation in and responsibility for the organization’s programs Developing leadership skills of the executive board Advisors represent the University and should: Monitor SOFAC and other funding procedures Be familiar with the policies pertinent to student organizations For more advising tips, see p. 21-24 in the handbook. role of the advisor

4. office of student engagement Maggie Brandt, Student Organizations GA Lindsay Farris, Student Organizations Student Specialist Other important people to know… Jeremy Schenk, Director of Student Engagement Cyndi Warnow, Administrative Assistant

5. annual registration Annually complete the Online RegistrationOnline Registration and Renewal and Renewal to remain an active organization (see p. 9) Maintain a minimum of four student members and a full-time Missouri State faculty/staff advisor Update your constitution and bylaws as needed Attend an orientation meeting yearly

6. online registration Online Registration and Renewal must be completed annually to remain active Online Registration and Renewal Keep your information current- We do not update your information Updates and changes are the responsibility of each individual organization’s president or advisor Update officers, purpose, key words, website etc.

7. automated emails Types of automated emails: Renewal Personal information changes (verification) To view verifications, access the Renewal system, log in, select your organization, and click the View Verifications link to see who has/has not verified Please pay attention to automated emails! These help keep the renewal process going, making it easier for your organization

8. mailboxes Mailboxes are located in PSU 111 Receive mailbox assignment and sign agreement in Office of Student Engagement Check your mailbox at least once a week For a mailbox application, see Cyndi in PSU 101

9. office space and lockers Available in PSU 111 complex for your convenience Annual registration for office space and lockers occurs in March

10. banking and finances All student organizations may open a checking account at Commerce Bank, located in the PSU (see p. 13) Tax-exempt status (p. 14 in Handbook) If you operate with a social, charitable, or educational purpose, your organization may be eligible for tax- exempt status Visit http://www.irs.ustreas.gov/charities/index.htmlhttp://www.irs.ustreas.gov/charities/index.html

11. SGA senators As a student organization, you have the right to send 2 members to SGA meetings SGA meets on Tuesdays at 5:30pm in PSU 313 Consider applying for SGA’s Student Organization Spotlight! The application needs to be turned in to PSU 120.application For more information about SGA Senate, contact Kristen Sanocki at sonacki88@missouristate.edu or visit the SGA office on the bottom floor of the PSU (behind the TV)sonacki88@missouristate.edu

12. about SOFAC SOFAC assists in the funding of many student organizations’ events, conference trips, etc. (see p. 15) All submissions ONLINE! http://studentorganizations.missouristate.edu/sofac/ Contact Jeremy Esquivel with questions Call 836.7646 Hours are available on website

13. public affairs grant Public Affairs Grant Program (p. 15) Sponsors events/speakers for campus community that share Missouri State’s public affairs mission to provide opportunities for dialogue, and that encourage faculty and students to explore topics of public concern Apply one semester in advance Call 836.6900 for more information, or see Handbook, page 15

14. other funding Receive RHA co-sponsorship for programs related to on-campus students (p. 15) Call 836.6880 or http://studentorganizations.missouristate.edu/rha http://studentorganizations.missouristate.edu/rha Receive SAC co-sponsorship- up to $2000 (p. 15) Stop by the Office of Student Activities for co-sponsorship form

15. e-mail and websites Email Fill out form available in the Office of Student Engagement. Websites Follow the instructions at www.missouristate.edu/web/organizational.htm or contact webmaster@missouristate.edu www.missouristate.edu/web/organizational.htm webmaster@missouristate.edu Link it to the Office of Student Engagement web page

16. market your group Student E-Bulletin sent weekly Submissions need to be sent by 2:00pm on Tuesdays at http://calendar.missouristate.edu http://calendar.missouristate.edu The Club is on online monthly newsletter for student organizations Send submissions to Lindsay Farris at farris765@missouristate.edu farris765@missouristate.edu Office of News Services can send press releases for publicity in Springfield community Call 836.6397

17. on-campus advertising Flyers May post on any public bulletin board in academic buildings May receive permission for other boards Any flyers for res halls must be submitted in Hammons Chalking May chalk at any time Chalk sidewalks only- no walls, benches, under overhangs, etc.

18. conference services FAQs Set up an account with Conference Services online at http://events.missouristate.edu/ http://events.missouristate.edu/ FAQ about making reservations: Request on forms in our office or via email Include all basic info and call with questions Processing requests takes about 1 day in PSU and about 2 days outside PSU Student Organizations rarely pay for PSU space

19. conference services policies Standing meetings: max per organization is two per week; no shows will be dropped Avoid charges by using rooms in standard set up Good general rule is to reserve at least two weeks prior to any event; 1-2 months for important or large events Late Night/Large events require two weeks advance finalization of details Catering requires orders two weeks prior to event and 48 hour confirmation of numbers All food served should be catered by Sodexho or a PSU vendor (Dominos, Blimpie, etc.)

20. homecoming All organizations can get involved in homecoming activities! Packets are available Wednesday Sept. 2 nd and due Friday, October 9 th in the OSE. Tailgating Student organizations can register to have a tent for tailgating during home football games See Lindsay Farris in Office of Student Engagement (PSU 101) for a tailgating form

21. risk management Policies regarding alcohol at organization events Organizations may NEVER purchase alcohol with organization funds No open parties All events where alcohol is present must be done through a third-party vendor (ex. restaurant, bar, club) All laws apply (ex. minors may not consume alcohol) There are risks in ALL types of events Has your group considered how they will handle potential risks?

22. travel Travel events require the following: Trip Activity Release form to be completed by each participant and given to advisor Trip Activity Release Trip Registration form to be signed by advisor and submitted to Office of Safety and Transportation Trip Registration

23. fundraising On-campus fundraisers: Fill out fundraiser reservation request with Conference Servicesfundraiser reservation Events that charge admission may be charged 10% Concession stands at Missouri State athletic events See handout for additional fundraising ideas

24. upcoming changes New online registration system beginning in 2010 Paired with a co-curricular transcript program Soon to hire someone to fill a new, full-time position to work directly with student organizations- Assistant Director of Co-Curricular Involvement Student Organizations GA title will change to Co- Curricular Involvement GA

25. closing thoughts Use your Handbook! Leadership tips, budgeting tips, registration and renewal, and more! If it isn’t in the Handbook, contact us! PSU 101 (across from Kaldi’s) brandt217@live.missouristate.edu 836.4386

26. questions and evaluation Questions? Please take a minute to complete an evaluation so we can better serve you. Thank you for your involvement!!