1. Navigation instructions Begin the tutorial Certification & De-Certification of the Performance Plan Performance Management System Tutorial for Managers Estimated Completion Time: 15 minutes To exit this tutorial, click the button in the upper right corner of your web browser

2. Certifying the Performance Plan De-Certifying the Performance Plan Table of Contents NextBack This section of the tutorial covers all steps necessary for certifying or de- certifying a Performance Plan on an employee using the Performance Management System Click the Next button 

3. Supervisor Certifies The Performance Plan Employee Certifies The Performance Plan Employee is Unable to Certify Their Performance Plan Employee Refuses to Certify Their Performance Plan Before You Certify A Performance Plan The certification of the performance plan has multiple steps depending on the situation you encounter with your employee. We will cover each area in this tutorial. NextBack Certifying the Performance Plan De-Certification After Employee Certification De-Certifying After Supervisor Certification Let’s begin! Click the Next button 

4. First, let’s define what “certifying a performance plan” actually means: Certification simply means that you will be applying your “electronic” signature to the performance plan. It means that you’ve reviewed and agree on the information entered on the performance plan. In addition, anytime you or your employee certifies a performance plan or a performance review an email notification will be sent to the other party. If you or your employee do not have an email address, notification will come from your agency’s HR office. NextBack Certifying the Performance Plan Click the Next button 

5. Because you have access to the Manager Self Service area you have already been identified as having authority to certify performance plans and reviews for your subordinates only. This authority is unique to you and can only be used when you access the system with your login and password. This means that you should protect your Self Service login and password from unauthorized users. If you suspect that someone has access to your logon and password, go to the MI HR Gateway at: www.michigan.gov/selfserv to request a new one. www.michigan.gov/selfserv Now let’s continue with certifying a performance plan NextBack Certifying the Performance Plan Click the Next button 

6. Once you have gone through this checklist you are ready to certify the performance plan. NextBack Certifying the Performance Plan Before you certify a Performance Plan you should:  Review the Competencies area for completeness.  Review the Objectives/Factors area for completeness.  Add or Review any Progress Review/Comments.  Schedule and conduct your one-on-one discussion with your employee.  Make any additional changes to the plan resulting from your discussion. Click the Next button 

7. First, uncheck the Prevent Employee Access box. NextBack Certifying the Performance Plan Click the Next button 

8. Next, click the white box under the Supervisor heading in the Certification area. NextBack Certifying the Performance Plan Click the Next button  A warning box appears confirming you are ready to certify.

9. The date of certification will appear in red. Click OK to certify the performance plan. NextBack Certifying the Performance Plan Click the Next button 

10. After you’ve certified the performance plan an email is automatically sent to the employee notifying them that you have certified their performance plan. The employee now needs to access their performance plan through their self-service account, review the plan, and certify it. NextBack Certifying the Performance Plan Click the Next button 

11. EMPLOYEE’S PLAN MENU VIEW NextBack Certifying the Performance Plan Click the Next button  For this example, let us assume that the employee has reviewed the performance plan and has no comments or changes.

12. EMPLOYEE’S PLAN MENU VIEW From the Plan Menu, the employee will click the white box under the Employee heading in the Certification area. NextBack Certifying the Performance Plan Click the Next button 

13. EMPLOYEE’S PLAN MENU VIEW A message appears confirming that the employee has reviewed their performance plan and is ready to certify it. NextBack Certifying the Performance Plan Click the Next button 

14. The employee clicks OK to complete the certification. EMPLOYEE’S PLAN MENU VIEW NextBack Certifying the Performance Plan Click the Next button 

15. The employee certification date appears in red and the Plan Menu becomes the Review Menu. EMPLOYEE’S PLAN MENU VIEW NextBack Certifying the Performance Plan Click the Next button 

16. You will receive an email notification when your employee has certified their performance plan. NextBack Certifying the Performance Plan Click the Next button 

17. There may be an instance where your employee is unable to review and certify their performance plan:  The employee does not have access to a computer.  The employee does not have access to the intranet/internet. In this case the supervisor can certify a performance plan for the employee by using the Access Override feature. This applies the supervisor’s electronic signature on behalf of the employee. NextBack Certifying the Performance Plan Anytime you use this feature you are required to sign, and have the employee sign, a printed copy of the plan. Click the Next button 

18. SUPERVISOR’S PLAN MENU VIEW The Access Override feature is located under the Certification area of the Plan Main Menu screen. NextBack Certifying the Performance Plan Click the Next button 

19. SUPERVISOR’S PLAN MENU VIEW To electronically sign the plan on behalf of the employee, click the white box under Access Override. NextBack Certifying the Performance Plan Click the Next button 

20. SUPERVISOR’S PLAN MENU VIEW A warning box will appear verifying that you will be certifying on behalf of the employee. Click the OK button to certify. NextBack Certifying the Performance Plan Click the Next button 

21. SUPERVISOR’S PLAN MENU VIEW The certification date appears in red and the Plan Menu becomes the Review Menu. NextBack Certifying the Performance Plan Click the Next button 

22. You, and your employee, must sign a printed copy of the plan for this process to be complete. NextBack Certifying the Performance Plan Click the Next button  To print, click the Print button next to the rating period.

23. There may be an instance where your employee will refuse to review and certify their performance plan:  The employee does not agree with the performance plan. In this case the supervisor can certify a performance plan for the employee by using the Refusal Override feature. By certifying the plan using the Refusal Override feature the supervisor is electronically signing the plan indicating that the employee has refused to certify it themselves. Whenever possible supervisor’s should attempt to resolve the disagreement and encourage their employees to certify the plan themselves. Remember, the employee can add comments to the plan stating their reasons for disagreement in the Progress/ Review Comments area. NextBack Certifying the Performance Plan Click the Next button 

24. The Refusal Override feature is shown under the Certification area of the Plan Main Menu screen. NextBack Certifying the Performance Plan Click the Next button 

25. To electronically sign the plan, click the white box under Refusal Override in the Certification area. NextBack Certifying the Performance Plan Click the Next button  A warning box will appear verifying that you will certify due to the employee’s refusal to certify.

26. Click the OK button to certify. NextBack Certifying the Performance Plan The certification date appears in red and the Plan Menu becomes the Review Menu. Click the Next button 

27. There may be an instance where you need to make a change after a plan has been certified  You need to make a change to the performance plan.  The employee has requested a change to the performance plan. De-certification can only be accomplished by the supervisor. When a plan is decertified the certification process only will need to be re- accomplished by both the supervisor and the employee. Only the certification dates are cleared from the system. You will not lose any information entered into the performance plan. NextBack De-Certifying the Performance Plan Click the Next button 

28. To de-certify a plan prior to employee certification, click the white box under the Supervisor heading in the Certification area. Only the certification dates are cleared from the plan. NextBack De-Certifying the Performance Plan Click the Next button 

29. To de-certify a plan after employee certification, certification by Access Override or Refusal Override, click the white box under the Supervisor heading in the Certification area. NextBack De-Certifying the Performance Plan Click the Next button 

30. An email notification will be sent to the employee each time their plan has been certified or de-certified. NextBack De-Certifying the Performance Plan Click the Next button 

31. NextBack De-Certifying the Performance Plan Email notifications will also be sent to your employee anytime you use the Access Override or Refusal Override feature. Click the Next button 

32. This concludes the Certifying & De-Certifying a Performance Plan section of the Performance Management System Tutorial for Managers. If you have any questions on this section please contact your agency’s Human Resources Office or Performance Management Liaison. NextBack To exit this section, click the button in the upper right corner of your web browser

33. Navigation Instructions Returns you to the first page of the tutorial you are in Will take you to the navigation instructions Next Back Takes you to the first screen of the tutorial section you are in Takes you to the previous screen Takes you to the next screen Takes you to the last screen of the tutorial section you are in Most screens will have some animation. When the animation is complete, you will be prompted to click on a button These navigation buttons will show at the bottom of each screen in the tutorial Back Click the Back button 