1. CERSGIS INTRODUCTION TO PROJECT PLANNING AND MANAGEMENT

2. CERSGIS A PROJECT is a UNIQUE VENTURE with a BEGINNING and END, conducted by PEOPLE to meet ESTABLISHED GOALS within PARAMETERS of COST, SCHEDULE and QUALITY.

3. CERSGIS PROJECTS: Are GOAL-ORIENTED Involve the CO-ORDINATED UNDERTAKING of INTER- RELATED ACTIVITIES Are of FINITE DURATION Are ALL, to a degree, UNIQUE

4. CERSGIS A PROJECT is any series of activities and tasks that: Have a specific objective to be completed within certain specifications Have defined start and end dates Have funding limits (if applicable) Consume human and non-human resources e.g. money, people, equipment Are multifunctional (i.e. cut across several functional lines)

5. CERSGIS ELEMENTS OF PROJECTS PROJECTS are: COMPLEX, ONE-TIME PROCESSES LIMITED by BUDGET, SCHEDULE and RESOURCES DEVELOPED to RESOLVE a CLEAR GOAL or SET OF GOALS CUSTOMER-FOCUSED

6. CERSGIS PROPERTIES OF PROJECTS Projects are ad-hoc endeavors with a clear life-cycle Projects are the building blocks in the design and execution of organizational strategies Projects are responsible for newest and most improved products, services and organizational processes Projects provide a philosophy and strategy for the management of change

7. CERSGIS WHY ARE PROJECTS IMPORTANT? Shortened PRODUCT LIFE CYCLES Narrow PRODUCT LAUNCH WINDOWS Increasingly COMPLEX AND TECHNICAL WINDOWS Emergence of GLOBAL MARKETS An economic period marked by LOW INFLATION

8. CERSGIS PROJECT LOGICAL FRAMEWORK APPROACH (LFA) The LFA is an ANALYTICAL, PRESENTATIONAL and MANAGEMENT TOOL which can help PLANNERS and MANAGERS to: -ANALYSE the existing situation during project preparation -ESTABLISH a logical hierarchy of means by which objectives will be reached -IDENTIFY some of the POTENTIAL RISKS -ESTABLISH how OUTPUTS and OUTCOMES might best be MONITORED and EVALUATED -PRESENT a SUMMARY of the PROJECT in a standard format

9. CERSGIS PROJECT LIFE CYCLE This refers to a LOGICAL sequence of activities to accomplish the project’s goals or objectives. There are: -Initiation/Conceptualization/Birth -Planning -Execution and Controlling -Closure/Termination

10. CERSGIS PROJECT LIFE CYCLE

11. CERSGIS DETERMINANTS OF PROJECT SUCCESS TRADITIONAL CRITERIA FOR PROJECT SUCCESS: -TIME -COST -PERFORMANCE/QUALITY CHECK -CLIENT ACCEPTANCE

12. CERSGIS CONTEMPORARY CRITERIA FOR PROJECT SUCCESS Project efficiency Impact on the Customer Business success Future potential

13. CERSGIS ASSESSING IT PROJECT SUCCESS System quality Information quality Use User satisfaction Individual impact Organizational impact

14. CERSGIS DEVELOPING PROJECT MANAGEMENT MATURITY (PMM) PPM models are used to allow organizations to benchmark the best practices of successful project management firms PMM models recognize that different organizations are currently at different levels of sophistication in their best practices for managing projects

15. CERSGIS PROJECT MANAGEMENT MATURITY MODELS provide the necessary framework to: Analyze and critically evaluate current practices as they pertain to managing projects Compare those practices against those of chief competitors or some general industry standard Define a systematic route for improving these practices