1. STATUS REPORT HEPIX FALL 2015

2. LOCAL ORGANIZING Latest updates Coffee breaks Negotiating with new BNL caterer Expect contract to be signed next week Ordered conference materials Transportation Poll all attendees this week If needed, can use private bus(es) Vidyo Available everyday, except Tuesday, Oct. 13 th HEPIX to meet in different building (Chemistry Dept.) on Tuesday Currently one request for remote presentation Wi-Fi Initial set-up finished Insure enough access points for 100 participants?

3. REGISTRATION Registration 88 registered participants as of Sep. 22 nd A few more BNL participants to register soon – close to 100 participants total BNL site access List of registered participants to be sent to site security on Friday morning, Oct. 9 th Contacted several presenters not yet registered Please register before Oct. 9 th to avoid delays Detailed instructions for site access to be sent during the week of Oct. 5 th

4. PROGRAM NEWS Abstracts 50 submitted (and accepted) as of Sep 22 nd Timetable ~65% full Track coordinators – please help advertise HEPIX and encourage contributions to the program Breakdown by track: Site Reports – 9 Security & Network – 5 Storage & Filesystems – 8 Grid & Cloud – 8 Computing & Batch – 4 IT Facilities – 5 Basic IT Services – 6 End-User Services – 4 Miscellaneous – 1 Timetable All accepted abstracts scheduled Board meeting scheduled for Tuesday, Oct 13 th (17:40 – 19:10)

5. AOB Discuss dates for HEPIX Fall 2016 @ LBL Note that CHEP will be in San Francisco (Oct. 10-14) September or weeks of Oct. 24, Oct. 31 are possibilities SuperComputing 2016 in mid-November (my guess is Nov. 14-17 just before Thanksgiving) Other future meetings? HEPIX board dinner Brickhouse Brewery (www.brickhousebrewery.com) on Sunday evening, Oct. 11 thwww.brickhousebrewery.com Doodle poll later this week More details during the week of Oct. 5 th