1. Debbie Hoffmann Texas A&M University - Transportation Services T2 User Group 2007 San Antonio dhoffmann@tamu.edu transport.tamu.edu Permit Management

2. Overview Permit Design Permit Order Permit Types Permit Note Codes Permit Number Series Fee Schedules Possession Status Archiving Inventory

3. Permit Design Access Encoded in Magnetic Stripe Encoded in Barcodes Permit Number Holographic Foil Permit Number Logic Fraud Reduction Measures Large Lot # and Permit Number Superimposed Over Graphic What suggestions do you have?

4. Excel Spreadsheet Formulas for Accuracy Keep It SIMPLE – one permit sequence even when more than one permit number series Let’s take a look! Permit Order

5. Permit Types

6. Permit Note Codes Used for facility access bundles

7. Permit Number Series

8. Fee Schedules

9. PermitDirect

10. Lot Codes and Space Types

11. Possession Status Permit Direct Possession Statuses Valid Permit But Not Renewable

12. To Archive or Not To Archive? We prefer to have the history at our fingertips Does cause some delays in loading accounts with large amounts of data for review or for selling permits in the register

13. Physical Permit Inventory Issued to cashier drawers Specialty permits and restock permits in locked cabinets Monthly physical permit inventory using scanners PowerPark query for stock possession status

14. Debbie Hoffmann Texas A&M University - Transportation Services T2 User Group 2007 San Antonio dhoffmann@tamu.edu transport.tamu.edu Questions?