1. Facility Related Intake Training Presented by Melissa Sayer SAME300@dshs.wa.gov

2. Facility Related Intakes  DLR/CPS  Non-CPS AKA Facility Complaint AKA Provider Infraction

3. What DLR/CPS Investigates  All allegations of CA/N that meet the screening criteria in state licensed and regulated facilities screen in for investigation by DLR/CPS.

4. Types of Facilities Types of Facilities  Foster Care Licensing (DLR)  Department of Early Learning (DEL)  State Operated/Certified Facilities  Wa. State School for the Blind  Wa. State School for the Deaf  RA/JRA  Inpatient Drug/Alcohol Facilities  CSTC  Unlicensed Care

5. DLR/CPS Risk Only Cases  Intakes that allege imminent risk of serious harm.  Intakes that allege abuse and/or neglect of 18-21 year old clients residing in facilities that also house juveniles. These referrals screen in as DLR/CPS Risk Only.

6. School Grounds on State Operated Facilities  For schools located on the grounds of a state-operated facility:  If the “subject” would have been a school employee, it would be a Risk Only investigation on the facility.  If the “subject” would be a state employee but occurred in the school area, it would be screened as typical DLR/CPS by the decision tree.

7. Biological, Adopted & Guardianship Children  Intakes alleging CA/N of the biological, adopted or guardianship children of a licensed foster parent or the children of an in-home child care provider are investigated by DLR/CPS.  There do not need to be placements for DLR/CPS to be involved.

8. Division of Licensed Resources (DLR)  DLR licenses and monitors foster homes, group care, and child placing agencies that provide safe, healthy and nurturing environments for children in foster care.

9. Department of Early Learning (DEL)  DEL licenses, monitors, and trains family child care in-home providers and child care centers.

10. Non-CPS Intakes  DLR and DEL rules for licensed facilities come from the Washington Administrative Code (WAC).  Violations of these WACs constitute a licensing complaint (AKA Non-CPS Intake).

11. Screening DLR and DEL Intakes  Licensing complaints that allege WAC violations that have no allegation of CA/N are screened as Non-CPS Intakes.  Non-CPS intakes for facilities that do not require a license are connected to a provider in FamLink and are assigned to either the DLR straw or DEL supervisor.  CA/N allegations are CPS type intakes and need to be attached to a case.

12. Do NOT “screen out” any facility related intakes It is the responsibility of the licenser, or the person the intake is routed to, to make the determination whether a Licensing Requirement WAC was violated.

13. Response Times  24 hour or 72 hour response time for CA/N investigations  24 hour or 72 hour response time for Risk Only investigations depending upon imminent risk  72 hrs for Non-CPS  There is no Alternative Response or FAR for DLR

14. Special considerations  DLR/CPS Investigates all intakes that allege CA/N regardless of the source of the intake.  There are also special considerations for screening that are facility specific. When in doubt, connect with a DLR/CPS Supervisor in your area.

15. Supervision: Kid on Kid assaults DLR/CPS Investigates physical assaults between residents that results in an injury requiring outside medical treatment. DLR/CPS Investigates physical assaults between residents that results in an injury requiring outside medical treatment.

16. Supervision: Kid on Kid Sexual Activity: Sexual activity between children that involves intentional (consensual or non consensual) touching screens in for investigation unless: Sexual activity between children that involves intentional (consensual or non consensual) touching screens in for investigation unless:  The touching was developmentally typical play between pre-school children.  The touching occurred momentarily over the clothes and the licensee/staff took immediate action to separate the children.  The touching occurred when the care giver was not responsible for the supervision of the children involved.

17. Restraints DLR/CPS must investigate allegations regarding restraints as “Physical Abuse” when a child or another person alleges that the provider applied the restraint improperly, excessively or the child sustains injuries requiring professional medical treatment.

18. Child Fatalities in State Regulated Care  Do not log Child Fatalities in State Care – Make an Intake.  If there is an allegation of CA/N, the intake would screen in for DLR/CPS investigation.  If there is no allegation of CA/N, the intake screens to licensing.  Licensing may request that DLR/CPS review the intake.

19. Emergent Intakes with Imminent Harm Concerns  During regular working hours, the intake supervisor should immediately contact the DLR/CPS Supervisor of any DLR/CPS intake with imminent harm concerns.  After hours, Intake should immediately contact the after hours unit and the DLR CPS on call supervisor in the area to provide for the immediate safety of the children in the facility/home. The DLR/CPS on call supervisor should also be involved in decision making.

20. What if the licensee is a DSHS Employee?  The Intake worker will notify their supervisor, who will alert the worker’s supervisor of the intake.  The Intake Supervisor will restrict the case.  The case will be assigned to the straw.

21. Changes to a facility related intake  Provider/Case are two separate modules in FamLink  It is important to always link DLR related intakes to the facility so that licensing action can be taken.  If a change to the screening is determined:  DLR/CPS can screen down from a CPS to a Non-CPS  DLR/CPS can delink to screen from a Non-CPS to a CPS if possible. If not possible Intake may be asked to assist in creating a new intake.

22. Important to Note  Please always remember to make an intake provider related!

23. Questions?