1. 9-11 October 2007 JACoW 2007 Knoxville Team Meeting JACoW 2007 Team Meeting Knoxville, Tennessee 9-11 October 2007

2. 9-11 October 2007 JACoW 2007 Knoxville Team Meeting The European Particle Accelerator Conference, EPAC’08 Christine Petit-Jean-Genaz EPAC Conferences Coordinator SPMS Administrator JACoW Secretary Christine Petit-Jean-Genaz EPAC Conferences Coordinator SPMS Administrator JACoW Secretary

3. 9-11 October 2007 JACoW 2007 Knoxville Team Meeting What, When and Where  A Regional Conference on Accelerators and Accelerator Technology  Takes place in Europe, every two years, in even years  Via PACCC, coordinates with sister conferences –APAC (since ‘98) held every 3 years in Asia, and –PAC (since ‘65) held every two years, in odd years, in the US  4.5 days, Monday to Friday lunchtime  Programme is composed of invited oral presentations, contributed oral presentations, poster presentations  EPAC’08 will be the eleventh, and last, in the series …  A Regional Conference on Accelerators and Accelerator Technology  Takes place in Europe, every two years, in even years  Via PACCC, coordinates with sister conferences –APAC (since ‘98) held every 3 years in Asia, and –PAC (since ‘65) held every two years, in odd years, in the US  4.5 days, Monday to Friday lunchtime  Programme is composed of invited oral presentations, contributed oral presentations, poster presentations  EPAC’08 will be the eleventh, and last, in the series …

4. 9-11 October 2007 JACoW 2007 Knoxville Team Meeting Where  1988Rome, Italy  1990Nice, France  1992Berlin, Germany  1994London, England  1996Sitges (first time with electronic publication), Spain  1998Stockholm, Sweden  2000Vienna, Austria  2002Paris, France  2004Lucerne, Switzerland  2006Edinburgh, Scotland  2008Genoa, Italy  1988Rome, Italy  1990Nice, France  1992Berlin, Germany  1994London, England  1996Sitges (first time with electronic publication), Spain  1998Stockholm, Sweden  2000Vienna, Austria  2002Paris, France  2004Lucerne, Switzerland  2006Edinburgh, Scotland  2008Genoa, Italy

5. 9-11 October 2007 JACoW 2007 Knoxville Team Meeting Distinguishing features …  Over 1000 full time participants expected (>1150 in Edinburgh)  51 invited orals, 44 contributed orals, 1400 posters  1200 contributions to the proceedings  An Industrial Exhibition for >50 exhibitors  Student Grant Programme (financed by European laboratories, providing in ‘06 and ‘08 - >70 kEuros or ~65 grants)  Accelerator Prizes –Achievement - upon nomination –“Young” scientist in early part of career - upon nomination –“Younger” scientist - application by young scientists for their work to be considered –Prizes for best student posters  Over 1000 full time participants expected (>1150 in Edinburgh)  51 invited orals, 44 contributed orals, 1400 posters  1200 contributions to the proceedings  An Industrial Exhibition for >50 exhibitors  Student Grant Programme (financed by European laboratories, providing in ‘06 and ‘08 - >70 kEuros or ~65 grants)  Accelerator Prizes –Achievement - upon nomination –“Young” scientist in early part of career - upon nomination –“Younger” scientist - application by young scientists for their work to be considered –Prizes for best student posters

6. 9-11 October 2007 JACoW 2007 Knoxville Team Meeting Organization  A Europhysics Conference  Organized by the Elected Board of the European Physical Society Accelerator Group (EPS-AG) which forms the “core” of the –Organizing Committee, which approves the composition of a  Scientific Programme Committee  Scientific Advisory Board  Local Organizing Committee  Editorial Board  A Europhysics Conference  Organized by the Elected Board of the European Physical Society Accelerator Group (EPS-AG) which forms the “core” of the –Organizing Committee, which approves the composition of a  Scientific Programme Committee  Scientific Advisory Board  Local Organizing Committee  Editorial Board

7. 9-11 October 2007 JACoW 2007 Knoxville Team Meeting Organization  Organizing Committee meets 4 times, is chaired by the EPS-AG Elected Board Chairman. It is composed of –Members of the Elected Board  18 elected members with a 6 year mandate (3 conferences) –OC Chairs of APAC and PAC (Reciprocity Agreement) –Co-opted members as necessary –EPAC Conferences Coordinator  The OC nominates the Chairs and approves the composition of the Scientific Programme Committee (Elected Board Chair-elect) and the Local Organizing Committee  Organizing Committee meets 4 times, is chaired by the EPS-AG Elected Board Chairman. It is composed of –Members of the Elected Board  18 elected members with a 6 year mandate (3 conferences) –OC Chairs of APAC and PAC (Reciprocity Agreement) –Co-opted members as necessary –EPAC Conferences Coordinator  The OC nominates the Chairs and approves the composition of the Scientific Programme Committee (Elected Board Chair-elect) and the Local Organizing Committee

8. 9-11 October 2007 JACoW 2007 Knoxville Team Meeting Organization  Scientific Programme Committee (SPC) meets 3 to 5 times, is chaired by the Elected Board Chair-elect, and is composed of –A Sub-group of the Elected Board of the European Physical Society Accelerator Group (a Chairman plus 7 members) –Programme Chairs of APAC and PAC –Co-opted members as necessary (expertise) –EPAC Conferences Coordinator  The SPC proposes the programme of invited oral presentations and all aspects of the scientific programme for the approval of the OC  Scientific Programme Committee (SPC) meets 3 to 5 times, is chaired by the Elected Board Chair-elect, and is composed of –A Sub-group of the Elected Board of the European Physical Society Accelerator Group (a Chairman plus 7 members) –Programme Chairs of APAC and PAC –Co-opted members as necessary (expertise) –EPAC Conferences Coordinator  The SPC proposes the programme of invited oral presentations and all aspects of the scientific programme for the approval of the OC

9. 9-11 October 2007 JACoW 2007 Knoxville Team Meeting Organization  Scientific Advisory Board (SAB) –Around 80 prominent accelerator specialists worldwide –Composition changes with each conference, proposed by the SPC for the approval of the OC –All business is conducted by e-mail and via a website –Make proposals for invited oral presentations, and comments on all general issues concerning the organization of the conference  Scientific Advisory Board (SAB) –Around 80 prominent accelerator specialists worldwide –Composition changes with each conference, proposed by the SPC for the approval of the OC –All business is conducted by e-mail and via a website –Make proposals for invited oral presentations, and comments on all general issues concerning the organization of the conference

10. 9-11 October 2007 JACoW 2007 Knoxville Team Meeting Organization  Local Organizing Committee composed of –A Chairman nominated by the OC –As many members as necessary, proposed by the Chair and approved by the OC –EPAC Conferences Coordinator  Undertakes the whole organization of the conference at the local level, to satisfy all requirements decided by the OC and SPC  Joint LOC (past, present and future if known) debriefings are organized for continuity  Local Organizing Committee composed of –A Chairman nominated by the OC –As many members as necessary, proposed by the Chair and approved by the OC –EPAC Conferences Coordinator  Undertakes the whole organization of the conference at the local level, to satisfy all requirements decided by the OC and SPC  Joint LOC (past, present and future if known) debriefings are organized for continuity

11. 9-11 October 2007 JACoW 2007 Knoxville Team Meeting Organization  Editorial Board, composed of –the Chairman of the LOC (budget) –the Chairman of the SPC (content) –the EPAC Conferences Coordinator (Scientific Secretariat) –Editor-in-Chief (Scripting)  Responsible for the publication of the proceedings on JACoW  Editorial Board, composed of –the Chairman of the LOC (budget) –the Chairman of the SPC (content) –the EPAC Conferences Coordinator (Scientific Secretariat) –Editor-in-Chief (Scripting)  Responsible for the publication of the proceedings on JACoW

12. 9-11 October 2007 JACoW 2007 Knoxville Team Meeting EPAC’08  The last in the EPAC series –“traditional” format  Will offer hands-on training for editors during conf.  Is investing in further development of the Delegate and Exhibition Registration Modules (Ivan, Alain)  Will host JACoW Steering Committee  1st IPAC, Kyoto, Japan  2nd IPAC, Valencia, Spain  3rd IPAC, Venue to be decided in USA (New Orleans/Chicago)  The last in the EPAC series –“traditional” format  Will offer hands-on training for editors during conf.  Is investing in further development of the Delegate and Exhibition Registration Modules (Ivan, Alain)  Will host JACoW Steering Committee  1st IPAC, Kyoto, Japan  2nd IPAC, Valencia, Spain  3rd IPAC, Venue to be decided in USA (New Orleans/Chicago)

13. 9-11 October 2007 JACoW 2007 Knoxville Team Meeting IPAC and JACoW  IPAC will begin in 2010 in Kyoto  PAC will continue in odd years though smaller  JACoW site will need to be modified  From 2010 JACoW Steering Committees may merge into the IPAC events  IPAC will begin in 2010 in Kyoto  PAC will continue in odd years though smaller  JACoW site will need to be modified  From 2010 JACoW Steering Committees may merge into the IPAC events