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Experiences that convinced me to learn more about the financials. Areas that may be of concern; 1.Tax Preparer asked questions regarding; 1.Bad Debt 2.Depreciations.

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Presentation on theme: "Experiences that convinced me to learn more about the financials. Areas that may be of concern; 1.Tax Preparer asked questions regarding; 1.Bad Debt 2.Depreciations."— Presentation transcript:

1 Experiences that convinced me to learn more about the financials. Areas that may be of concern; 1.Tax Preparer asked questions regarding; 1.Bad Debt 2.Depreciations 3.Inventory obsolescence 4.Accruals 2.When Income Statement is different from Balance Sheet 1.Earnings vs Income 2.What GL Accounts are being pass through to Balance Sheet How will I know what Gross Margins % would yield the desired PROFITS

2 Expanding knowledge of financial concepts 1.Didn’t understand why net income was not always translated into available cash 2.When accruals were beneficial 1.If setup properly, can provide a more accurate picture. 3.Making sure expenditures were posted in the proper journal 1.This can cause unnecessary actions / adjustments / reporting errors 4.Areas that may be of concern 1.Inbound Freight Charges 2.System – Inventory Adjustments 3.Gross Margins

3 Key financial concepts to watch for on a regular basis 1.Custom / Standard Reports; 1.Daily Review 1.Daily Sales Transaction 2.Exception Reports 2.Weekly 1.Inventory Valuation 2.Exception Report 3.Monthly Review 1.Accounts Receivables 2.Accounts Payables

4 What are the benefits that lead me to seek a better understanding of the financial reports? 1.Examples: 1.Increase in overall Gross Margins on Sales 2.Have better A/P terms and more aggressive A/R collections 3.Avoiding repetitive Return Goods 4.Continue to better understand ways to utilize the information in the reports. 2.EBITDA = Earnings Before the deduction of Interest Expenses, Taxes, Depreciation, and Amortization.

5 Advice and Helpful Hints when starting a Business. 1.Systems 1.Industry Specific Business Systems (if possible). 2.Be involved in Setting up Journal Accounts. 3.Forecasting Models & Update Routinely. 4.Seek help / assistance early. 5.Plan as much as possible. 2.Procedures 1.Have reports that you understand. 2.Accrue for Bad Debt, Obsolescence & Bonuses, etc. 3.Don’t delay when the enviable is presented. 3.Patience ~ during a period of stability. Don’t panic & stick to the plan.

6 Summary Financial Statements Month =8 Annual Results & Forecast YTD Results Income Statement: 2015(f)20142013201220112010YTD 8-15YTD 8-14 Net Sales $ 10,355,000 $ 13,108,761 $ 9,464,395 $ 11,181,031 $ 9,632,558 $ 8,337,551 $ 7,212,292 $ 7,628,091 Cost of Good Sold 9,734,000 12,229,464 8,766,901 10,505,053 9,026,393 7,753,460 6,840,170 7,048,058 Gross Margin $ 621,000 $ 879,297 $ 697,494 $ 675,978 $ 606,165 $ 584,091 $ 372,123 $ 580,033 Sales Expense $ 172,000 $ 190,792 $ 150,785 $ 109,764 $ 128,334 $ 106,850 $ 114,539 $ 123,056 Office & Admin Expense 435,000 378,669 375,790 338,593 403,230 460,333 268,124 233,332 Shipping & Handling 8,000 8,935 5,169 15,357 11,698 3,214 798 6,289 Total Operating Expense $ 615,000 $ 578,397 $ 531,744 $ 463,714 $ 543,262 $ 570,397 $ 383,462 $ 362,678 Operating Profit $ 6,000 $ 300,900 $ 165,750 $ 212,265 $ 62,903 $ 13,694 $ (11,339) $ 217,355 Interest Expense $ - $ 1,179 $ 5,253 $ 7,899 $ 9,230 $ 6,907 $ 11 $ 272 Other Expense - (35) (3,263) (4,582) (675) (8,221) $ (53) (6) Total Other Expense/(Income) $ - $ 1,144 $ 1,990 $ 3,318 $ 8,555 $ (1,314) $ (42) $ 266 Net Profit/(Loss) Before Taxes 6,000 299,756 163,760 208,947 54,347 15,008 (11,297) 217,090 Interest Expense - 1,179 5,253 7,899 9,230 6,907 11 272 Depreciation 2,000 418 6,778 3,603 7,718 9,794 1,084 278 EBITDA $ 8,000 $ 301,353 $ 175,791 $ 220,450 $ 71,295 $ 31,709 $ (10,202) $ 217,639

7 Balance Sheet: 2015(f)20142013201220112010YTD 8-15YTD 8-14 Cash $ 54,000 $ 1,494,422 $ 158,685 $ 0 $ 6,578 $ 27,955 $ 415,233 $ 277,879 Accounts Receivable - Total 1,498,000 2,015,594 1,532,328 1,463,124 1,575,679 1,293,405 1,521,375 721,626 Inventory 113,000 124,750 172,205 168,889 185,092 178,795 121,626 157,307 Other Current Assets 12,000 7,733 6,243 5,247 - - 11,737 7,733 Total Current Assets $ 1,677,000 $ 3,642,500 $ 1,869,461 $ 1,637,261 $ 1,767,349 $ 1,500,155 $ 2,069,971 $ 1,164,545 Net Fixed Assets 10,000 626 1,044 7,369 3,192 10,910 10,709 765 Other LT Assets - - - - - - - - Total Assets $ 1,687,000 $ 3,643,126 $ 1,870,504 $ 1,644,630 $ 1,770,541 $ 1,511,065 $ 2,080,680 $ 1,165,310 Note Payable - BB&T $ - $ 338,457 $ - $ 89,296 $ 377,336 $ - Accounts Payable - Trade 1,076,000 2,609,859 1,400,014 1,141,089 1,106,184 1,283,765 1,483,818 579,958 Accrued Liabilities 106,000 49,426 35,540 37,707 62,846 46,615 112,585 22,451 Total Current Liabilities $ 1,182,000 $ 2,997,743 $ 1,435,553 $ 1,268,093 $ 1,546,365 $ 1,330,380 $ 1,596,403 $ 602,409 Member Equity $ 505,000 $ 645,383 $ 434,951 $ 376,537 $ 224,176 $ 180,685 $ 487,504 $ 562,901 Total Liabilities & Equity $ 1,687,000 $ 3,643,126 $ 1,870,504 $ 1,644,630 $ 1,770,541 $ 1,511,065 $ 2,083,907 $ 1,165,310

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