1. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Teaching Ad Astra Effectively Austin T. Walden Texas Tech University

2. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Over 50,000 students. Ad Astra 7.3.11.17 8000 Staff Members Ad Astra Academics & Events – Academics – Main Campus, Satellite Campus – Events – Main Campus

3. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Why this session? We are usually IT professionals, not educators. Can sometimes be both IT needs help explaining processes to students, faculty, staff.

4. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Who We Teach TTU allows Astra access to – All Students Including Student Organizations – All Faculty Including Part-Time/Full-Time – All Staff – Valid eRaider

5. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Teaching, not Training Not ‘Training’ because we want users to think critically Teaching them how to interpret problems – Ex. Faculty Members, Dept Chairs, Student Orgs

6. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Teaching, not Training Teach – – To know something – To guide the studies – To impart knowledge

7. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Teaching, not Training Train – – To form by instruction – To make prepared for a test of skill

8. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Different Methods @ TTU In-Person Training Online Training User Guides Over the phone & IM – Lync Communicator

9. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Tab Method for Ad Astra Training By Tabs Show similarity within the Tabs – Filter, search options, etc

10. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Call & Response Teaching only effective if duplicated. – Can they remember this when they go back to office? – Anything else is useless. Help Reinforce any way you can.

11. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Contact Austin! Austin T. Walden, Section Coordinator – Phone number: 806-742-7070 – Email address: austin.walden@ttu.edu Steven Morales, Assistant Director ASFR – Phone number: 806-742-3658 – Email address: steven.morales@ttu.edu

12. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Rachel Erkkila, Registrar Heidi Heilskov, Assistant Registrar

13. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Who is DMACC? Comprehensive Community College FALL 2012 credits =200,689 FALL 2012 Students = 23,685 Ad Astra version – 7.5.1

14. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Session Overview

15. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Ankeny (24) WEST (1) Carroll (1) Newton (2)Boone (1) Urban (5)

16. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM DMACC Process Events: LIVE Spring 2012 Academics: LIVE Fall 2013 – Training for Core group – multiple trainings over time - – Prep for Implementation: Core Implementation Team – Registrar, Assistant Registrar and Dir. Institutional Effectiveness Steering Committee Joint Deans District Chairs Directors/Supervisors

17. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM DMACC Scheduling Space Ankeny Boone Carroll Urban Newton West Conference Rooms Ankeny Boone Carroll Urban Newton West Academic Space Newton Conference Ankeny Conference Center Ankeny Continuing Education Ankeny FFA Conference

18. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Administrative Assistants Ankeny Boone Carroll Urban Newton West Conference Rooms Ankeny Boone Carroll Urban Newton West Academic Space Newton Conference Ankeny Conference Center Ankeny Continuing Education Ankeny FFA Conference ScheduleRequest

19. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Campus Schedulers Ankeny Boone Carroll Urban Newton West Conference Rooms Ankeny Boone Carroll Urban Newton West Academic Space Newton Conference Ankeny Conference Center Ankeny Continuing Education Ankeny FFA Conference Schedule – Campus specific Request use Schedule – any campus

20. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM District Schedulers Ankeny Boone Carroll Urban Newton West Conference Rooms Ankeny Boone Carroll Urban Newton West Academic Space Newton Conference Ankeny Conference Center Ankeny Continuing Education Ankeny FFA Conference Back-up schedulers

21. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM DMACC Scheduling Space Ankeny Boone Carroll Urban Newton West Conference Rooms Ankeny Boone Carroll Urban Newton West Academic Space Newton Conference Ankeny Conference Center Ankeny Continuing Education Ankeny FFA Conference Special Schedulers

22. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM DMACC Process EVENTS: LIVE Spring 2012 Prior to live- – Introductory overview – Ad Astra – Set up “play” site - DMACC – Quick video instruction - DMACC – Open lab time - DMACC – Remote access to individual PC - DMACC

23. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Who Was Trained? Admin Assistants – Conference rooms Campus Schedulers – Academic Space – Conference rooms District Schedulers – Conference rooms – Academic space Advanced – approvers – p.m. Basic training – a.m.

24. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Transitioning to Academics... Completing our go live prep Moving sections into standard meeting patterns and start and stop times Ad Astra Sandbox Fall 2013-schedule released January 2013 Distribute schedule for review Ready for registration April 2013

25. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Training Formula – Introductory overview – Quick video instruction – Open lab time – Remote access to individual PC

26. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Summary Lay the ground with buy in from above Introduce your material in smaller bits – Too much really is too much Repetition from multiple sources Hands on training Videos as a reference for on your own time learning

27. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Contact Information Rachel Erkkila, Registrar, Des Moines Area Community College – Phone number: 515-964-6210 – Email address: rrerkkila@dmacc.edurrerkkila@dmacc.edu Heidi Heilskov, Assistant Registrar, Des Moines Area Community College – Phone number: 515-964-6564 – Email address: haheilskov@dmacc.edu

28. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Ad Astra Training Opportunities In-House Training On-Site Training Customized Web-based Training Self-Paced Training Modules

29. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Training Enhancement Ideas Train-Your-Campus Packet Mastery Level Training Focused Online Training Seminars Training with Ad Astra Summits Other Ideas?

30. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Contact Information Kelly Hollowell, Manager of Education – Phone number: 913-652-4125 – Email address: khollowell@aais.com Your account manager: – Bridget Shannon: bshannon@aais.com – Jenny Hulsen: jhulsen@aais.com – Cindy Sullivan: csullivan@aais.com

31. SCHEDULING | STUDENT SUCCESS | CAPACITY | EFFICIENCY | AAIS.COM Disclaimer All materials and information provided at the 2012 Ad Astra Users’ Conference is intended only for the use of licensed Ad Astra clients. The Users’ Conference information is PRIVILEGED and CONFIDENTIAL. Intended recipients shall not sell, transfer, publish, disclose, display or otherwise make any of this information available to others. Dissemination of any material or information obtained at the conference is strictly prohibited. © Ad Astra Information Systems, LLC.