1. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration - 1 - PHMSA HMEP Grant Program ~ Administrative Requirements NASTTPOAnnualConference October 2011

2. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Executing the 2011-2012 HMEP Award - 2 - NGAs provided on 9/30/11 Grantee must sign NGA & return to PHMSA OHMS Associate Administrator to counter-sign for award execution

3. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Data Entry Tool – Home Page - 3 - https://hazmatgrants.phmsa.dot.gov The Grant Portal was developed in an effort to improve administrative efficiency in the Grant program. This tool allows grantees to request post- award changes to their award via the Activity Request screen. Grantees can also submit SF-270s and changes to contact information through the Portal.

4. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration - 4 - Oct Nov Dec Q1 of 2011-2012 2011 – 2012 HMEP Award 2010 – 2011 HMEP Award Sept 30 th HMEP Grants Awarded* Sept 30 th HMEP Grants Awarded* Oct 1 st HMEP Grants Open for Use Oct 1 st HMEP Grants Open for Use Dec 31st Deadline for Return of Signed Awards Dec 31st Deadline for Return of Signed Awards Oct 31st 4 th Qtr SF-425 Due Oct 31st 4 th Qtr SF-425 Due Dec 31 st Close-Out Reports Due Dec 31 st Close-Out Reports Due

5. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Data Entry Tool – Submission Form - 5 -

6. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration - 6 - USA.govUSA.gov | WhiteHouse.gov | DOT.gov | Regulations.gov | E-Gov.govWhiteHouse.govDOT.govRegulations.govE-Gov.gov Privacy PolicyPrivacy Policy | Accessibility | Web Policies | No Fear | FOIAAccessibilityWeb PoliciesNo FearFOIA Post-Award Activity: –SF-270s o Consider Regular Submissions –Activity Requests o Changes in Scopes –Contact Information Changes o Communicate Personnel Changes Data Entry Tool – Uses

7. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Program Requirements Forms –SF-270s (Reimbursements) –Quarterly SF-425s (Federal Financial Reports) –Quarterly Performance Reports –Final Report (Narrative, SF-425 & Questionnaire) www.whitehouse.gov/omb/grants_forms - 7 -

8. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration HMEP Grant Management Grantees are expected to: Institute a structured review and evaluation process for subgrants Document and support use of federal funds and matching through record keeping to ensure sub-grants meet PHMSA grant requirements Ensure that federal funds for sub-grants are used for actual expenses versus generic operational expenses Ensure that matching amounts should be based on documented volunteer hours and/or expenses - 8 -

9. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Desk Reviews & Site Visits ApplicationAdministrationCloseout Desk reviews will involve in-depth evaluations of grantee files and supporting documentation. Site Visits include on-site discussions and process reviews resulting in presentation of findings and possible requirement for corrective actions. - 9 - 1 1 3 3 2 2

10. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Grant Schedule - 10 - Apr May June July Aug Sept Oct Nov Dec Jan Feb Mar April 1 st Application Process Begins April 1 st Application Process Begins June 1 st Deadline for Applications June 1 st Deadline for Applications Sept 30 th HMEP Grants Awarded* Sept 30 th HMEP Grants Awarded* Oct 1 st HMEP Grants Open for Use Oct 1 st HMEP Grants Open for Use Dec 31st Deadline for Return of Signed Awards Dec 31st Deadline for Return of Signed Awards April 30 th 2 nd Qtr SF-425 Due April 30 th 2 nd Qtr SF-425 Due June 30 th 3 rd Qtr SF-425 Due June 30 th 3 rd Qtr SF-425 Due Sept 30 th 4 th Qtr SF-425 Due Sept 30 th 4 th Qtr SF-425 Due Dec 31 st Close-Out Reports Due Dec 31 st Close-Out Reports Due Jan 1 st 1 st Qtr SF-425 Due Jan 1 st 1 st Qtr SF-425 Due Grant Activity Schedule Application Schedule * Grant award must be signed and returned before funds are available for disbursement.

11. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration Questions - 11 - Email : HMEP.Grants@dot.govHMEP.Grants@dot.gov Website : www.phmsa.dot.gov/hazmat/grantswww.phmsa.dot.gov/hazmat/grants Phone : (202)366-1109