1. SPS YETS 2015/2016 Planning meeting (No.3) 07/10/15 David Mcfarlane EN-MEF D.Mcfarlane1

2. Topics YETS Duration Key dates. Current schedule for 1 st week of the YETS. Presentations at future meetings EN/CV presentation. (Bill Bannister) EN/EL presentation. (Henry De Maynard & Denis Ribiollet) GS/ASE presentation. (Didier Vaxelaire & Denis Raffourt) ECX5, LSS5, ECA5 co-activity De-cabling BA3 and BA5. Current planning. ECR and SRR. Important Information and access rights. Round Table A.O.B. EN-MEF D.Mcfarlane2

3. YETS 2015-2016 Reference time : 13 weeks beam to beam stop for the LHC Ions run Lead-Lead 3 weeks for commissioning (cold check-out + beam commissioning) in the injectors before beam ready for the LHC RP survey measurement RP cool-down (Linac2, PSB, PS, TT2, SPS, LHC) Not including the xmas break 8 Weeks of access into the SPS EN-MEF D.Mcfarlane3

4. Key dates Beam off at 06:00 on Monday the 14 th December Access into BA7 allowed from Monday the 14 th December. Access into BA3,4,5 & 6: – Thursday the 17 th December until Friday the 19 th February 2016. (7.4 weeks of access) NO works are planned during the 2 week Xmas vacation.****(This may change during the course of this meeting) Access into BA1 & 2: – Monday the 4 th January until Friday the 19 th February 2016. (7 weeks of access) 3 weeks foreseen to start-up the SPS to be ready with beam on Monday the 14 th March! Do not plan ANY works that could affect vacuum unless pre-approved by vacuum!!!!!! EN-MEF D.Mcfarlane4

5. Current schedule for week 1 (14 th to 18 th December) Monday 14 th December – Beam off 06:00Hrs – All water and power to remain on (Machine is in standby) – SPS closed to everyone except: RP will survey BA3 and BA4. Magnet team: to remove covers on the magnets. TE/ABT can enter BA3 and BA4 for the MKE4 upgrade works in LSS4 (Will work into the evening) BE/OP will need someone in the CCC until this work is complete!!! Tuesday 15 th December – Magnet team conduct tests – All water and power to remain on (Machine is in standby) – SPS closed (to everyone except Magnet team) Wednesday 16 th December – Magnet team conduct tests – All water and power to remain on (Machine is in standby) – SPS closed (to everyone except Magnet team) Thursday 17 th December – Water can be cut and the machine electrically isolated – BA1 and BA2 remain closed for RP cool down – BA3, BA4, BA5, BA6, BA7 are open for general access (Although RP request that only works that MUST be done before the Xmas break should be done during the 17 th and 18 th December) Friday the 18 th December – BA1 and BA2 remain closed for RP cool down – BA3, BA4, BA5, BA6, BA7 are open for general access(Although RP request that only works that MUST be done before the Xmas break should be done during the 17 th and 18 th December) 5

6. Future meetings EN-MEF D.Mcfarlane Date of meetingPresentation 1Presentation 2Presentation 3 Wed 7 th OctoberEN/CV (Bill Bannister) EN/EL (Henry De Maynard+Denis Ribiollet) GS/ASE (Didier Vaxelaire + Denis Raffourt) Wed 21 st OctoberBE/BITE/VSC + ColdexBE/RF + Crab Cavity Wed 4 th NovemberTE/MSCGS/SEEN/STI + UA9 Wed 18 th NovemberTE/EPCEN/HEEN/MEF Wed 2 nd DecemberBE/COIT/CSDGS/RP It has been requested by the group leaders for each group to present their planned works to the coordinators of each machine. Therefore the table below will show which group will present and what SPS planning meeting. 6

7. ECX5/ECA5 EN-MEF D.Mcfarlane There is a lot of different works planned in BA5. Co-activity could be a problem! The following slides are a week by week graphical representation of who is doing what and where. 7

8. ECX5/ECA5 Week 1 (17 th to 18 th Dec) EN-MEF D.Mcfarlane Access only possible on Thursday and Friday EN/HE Remove covers above the shielding wall DGS/RP Remove RP monitors PAXU501/502 ATLAS Remove equipment stored in in ECA5 EN/EL & EN/MEF V.I.C for construction of scaffolding EN/MEF Transport of scaffolding from BA6. EN/HE Testing of Crane in ECX5. Equipment via BA3 (Thursday AM) 8

9. ECX5/ECA5 Week 2 (4 th to 8 th Jan) EN-MEF D.Mcfarlane EN/HE Remove shielding wall and store in BB5 (5 days) EN/EL & EN/MEF Construction of scaffolding for removal of water cooled cables NO Access into ECA5 & BB5 except for transport. EN/STI Work on SLAC collimator, UA9 and other works (5 days) 9 EN/CV Cables draining and blow with compressed air

10. ECX5/ECA5 Week 3 (11 th to 15 th Jan) EN/STI Work on SLAC collimator, UA9 and other works (5 days) Passageway must be kept clear for transport of magnets GS/SE Repair works to the floor in ECA5 EN/EL Start De-cabling works in ECX5 (below passageway) EN/HE Monday AM. Transport bring equipment & bins for cables into ECX5 via ECA5 Once magnet campaign is complete. EN/EL can start de- cabling water cooled cables on the main passageway 10

11. ECX5/ECA5 Week 4 (18 th to 22 nd Jan) EN-MEF D.Mcfarlane GS/SE Repair works to the floor in ECA5 EN/EL De-cabling works in ECX5 and LSS5 (below passageway) EN/EL will be working with 2 shifts. From 06:00 hrs to 22:00 hrs Area closed to everyone except EN/EL 11

12. ECX5/ECA5 Week 5 (25 th to 29 th Jan) EN-MEF D.Mcfarlane GS/SE Floor drying. No access into area. EN/EL De-cabling works in ECX5 and LSS5 (below passageway) EN/EL will be working with 2 shifts. From 06:00 hrs to 22:00 hrs Area closed to everyone except EN/EL 12

13. ECX5/ECA5 Week 6 (1 st to 5 th Feb) EN-MEF D.Mcfarlane EN/HE Start to remove waste via ECA5 if needed. To check with GS/SE to make sure the floor is dry. EN/EL De-cabling works in ECX5 and LSS5 (below passageway) EN/EL will be working with 2 shifts. From 06:00 hrs to 22:00 hrs Area closed to everyone except EN/EL 13

14. ECX5/ECA5 Week 7 (8 th to 12 th Feb) EN-MEF D.Mcfarlane EN/HE Remove waste & equipment via ECA5 (Mon & Tue) ECX5 & LSS5 open EN/EL & EN/MEF Removal of scaffolding EN/HE Re-install shielding wall (Wed, Thur, Fri) NO Access into ECA5 & BB5 except for transport. 14 EN/MEF Transport of scaffolding from BA6.

15. ECX5/ECA5 Week 8 (15 th to 19 th Feb) EN-MEF D.Mcfarlane EN/HE Re-install shielding wall (Mon, Tue) ECX5 & LSS5 open NO Access into ECA5 except for EN/HE & GS/SE. GS/SE Paint floor with resin. (Wed, Thur) DGS/RP Re-install RP monitors PAXU501/502 (Fri) 15

16. BA5 – Identification process already done (winter stop 2011), 50% unused cables identified. – Final verification to be done in YETS 2015/16. – De-cabling of 5 left could be done in EYETS 2016/17. However, this is to be way more carefully investigated (safety, logistics, co-activity & tech feasibility). – De-cabling of LSS5 and 5 right can only be done in LS2 (5 months) BA3 – Identification process to be done in YETS 2015/16. – De-cabling of certain areas may be possible in EYETS 2016/17. However, this is to be way more carefully investigated and studied. – Main de-cabling campaign to be done in LS2. (4 months) De-cabling status and next steps EN-MEF D.Mcfarlane16

17. Cabling requirements What are your cable requirements? Do you need new cables/Racks/Fibre Optics/Patchcords to be installed? –DIC - Demande d'Installation de Câbles - EDMS: 1210369 –DIR - Demande d'Installation de Racks - EDMS: 1398443 –DIF - Demande d’Installation Fibre Optique - EDMS: 1153880 –DFP - Demande de Fourniture de Patchcords - EDMS: 1300564 Are there any cables you can have removed? –Procedure for identification of unused cables on the CERN site - EDMS: 1149428 –DEC – Demande d’Enlevement de Câbles - EDMS: 1314019 EN-MEF D.Mcfarlane17

18. De-cabling contacts EN/MEF – David MCFARLANE EN/EL – Guillaume Gros DGS/RP – Christophe Tromel EN-MEF D.Mcfarlane18

19. Planning EN-MEF D.Mcfarlane https://edms.cern.ch/document/1542997/1 19

20. SRRs and ECRs: status for SPS ECR - EDMS: 1531376 – “Rename of standard vacuum chambers in SPS ring” Author: J.A. Ferreira Somoza (TE/VSC) Schedule: starting in 2015 (mostly CAD and databases work) Status: In Work  Circulation for approval foreseen soon. ECR - EDMS: 1531384 – “High bandwidth damper kickers in LSS3 of the SPS” Author: D. Aguilera, S. Calvo (BE/RF) Schedule: YETS 2015-2016 Status: Approved at the IEFC  Waiting for comment from TE/VSC to Release. 2015-10-07Sonia Bartolomé EN-MEF-DC

21. SRRs and ECRs: status for SPS – ECR - EDMS: 1543081 – “Modification of the SPS sectorization in long vacuum sectors” Author: J.A. Ferreira Somoza (TE/VSC) Schedule: 2 valves during YETS 2015-2016 and 10 during EYETS Status: In Work  Discussions with integration on going. Circulation for approval foreseen soon. ECR - EDMS: 1524073 – “Reconfiguration of SPS east extraction kicker system” Author: N. Magnin (TE/ABT) Schedule: YETS 2015-2016. Removal/exchange of magnets in LSS4 must be finished before Xmas break. Status: Under Approval  Deadline: 2015-10-12 2015-10-07Sonia Bartolomé EN-MEF-DC

22. SRRs and ECRs: status for SPS SRR - EDMS: 1543111 – “LSS3 for upgrade of the 200MHz RF system during LS2” Author: E. Montesinos (BE/RF) Schedule: LS2 Status: In Work  Presented at the ICL meeting (2015-10-07). Circulation for approval foreseen this week. 2015-10-07Sonia Bartolomé EN-MEF-DC

23. SRRs and ECRs: reminder All changes to the machine that will impact the beam shall be documented by SRRs/ECRs: – SRR: Space Reservation Request (“light ECR”) – ECR: Engineering Change Request Templates available on: – MS Word: ‘New’  ‘My  Templates’  SPS – https://quality.web.cern.ch/templates-requests https://quality.web.cern.ch/templates-requests To be sent to: – Sonia.Bartolome@cern.ch or – ecr-configuration@cern.ch 2015-10-07Sonia Bartolomé EN-MEF-DC

24. Important information Useful Contact Numbers – SPS Coordination Team David MCFARLANE- 164247 Franck BAIS – 165467 – Control Room SPS CCC – 77500 TI CCC – 72201 – RP Christophe Tromel – 163199 Angelito Herve – 163168 Nadine Conan (BA1) – 160641 Kurt Weiss (BA7) -160759 – Coordination Safety Emmanuel Paulat – 163870 John Etheridge - 164647 EN-MEF D.Mcfarlane24

25. Access rights and safety equipment Everyone who enters the SPS MUST have the following: – Completed the correct courses. (sir.cern.ch) CERN Safety Introduction. Electrical Safety Awareness. (19 choices) Self Rescue Mask Training. (4 choices) CERN – Beam Facilities. SPS – Machine. – The correct access authorisation (via EDH). Zone Code “SPS” for access into the SPS Zone Code “NA_TARG” for access into BA80 Zone Code “TAG41 - AWAKE (ex-CNGS) (TAG41)” for access into the old CNGS areas Zone Code “SPS-KN-000” for “Autorisation conduite RTL” Zone Code “SPS-KN-001” for “SPS Shutdown Padlock” (only used during Long Shutdowns) – PLEASE CHECK THAT YOUR ACCESS RIGHTS DO NOT EXPIRE AT THE END OF THIS YEAR!!!! – A valid approved IMPACT. (with their name included on this IMPACT) – They must know the number of this IMPACT. – Safety shoes. – Biocell. – Electronic dosimetre. – Passive dosimetre. – All contractors must all have a company passive dosimetre!!! – Helmet plus Light. Please note that personnel are not allowed to work in the tunnel alone!! EN-MEF D.Mcfarlane25

26. GroupContact PersonComments EN/EL Guillaume Gros Denis Ribiollet No comments EN/CV Bill Bannister (Water) Vivien Koutcheroff (Ventilation) No comments EN/STI Jerome Lendaro To check planning with UA9 TE/MSC Jeremie Bauche Pascal Catherine No comments TE/EPC Karsten Kahle (High power) Gilles Le Godec (Medium power) Need info regarding consignations of the BAs for access into the false floors TE/VSC Jose A. Ferreira No comments TE/ABT Francesco Castronuovo (Kickers) Cedric Baud (Septas) No comments BE/RF Eric Montesinos Christophe Renaud 1 impact for HBWD in LSS3 (other groups need to be added to this IMPACT BE/BI Raymond Veness No comments BE/CO Sylvestre Catin No one present IT/CS Maryse Da Costa No one present Round Table (1) EN-MEF D.Mcfarlane26

27. GroupContact PersonComments GS/ASE Didier Vaxelaire (Access) Denis Raffourt (Fire detection) U The dates for Denis need to be fixed soon as the work will be done by an external company. DGS/RP Christophe Tromel Angelito Herve No comments EN/MEF Patrick Bestmann (Survey) Sonia Bartolomé (Integration) Emmanuel Paulat (Safety) When can survey access TT41 (TAG42) RP to confirm Any changes to the machine MUST have an ECR. No comments EN/HE Patrick Vallet (Transport) Nicolas Perez (Lifts) Tous vas Bien BE/OP James Ridewood No one present GS/SE Richard Morton Crab Cavity Round Table (2) EN-MEF D.Mcfarlane27

28. The lifting of false floors. – The access in the false floor is NOT authorised during OPERATION; – During the technical stops or long shutdowns it will be possible to lift some false floor “plaque” for inspection from the outside (without access in the false floor); – During TS or SD if you need to access in the false floor the power converters must be locked out, and depending on the activity a VIC is necessary. – These rules apply to LHC, SPS, PS and PSB. For any doubt about the intervention safety rules, you should contact the Safety Coordination Team. A.O.B. EN-MEF D.Mcfarlane28

29. Useful websites Link to SPS planning meetings on INDICO http://indico.cern.ch/category/6541/ Link to the SPS planning in EDMS https://edms.cern.ch/document/1542997/1 Roadmap: Schedule beyond LS1 http://ls1ls2.web.cern.ch/ Next meeting 21/10/2015 30-7-010 EN-MEF D.Mcfarlane29

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