1. I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin 03.03.2016 Experiences from the application procedure and the operation of an Integrated Project in FP6 PolyApply Michael Huch VDI/VDE-IT, Teltow huch@vdivde-it.de 03328-435-193

2. I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin 03.03.2016 PolyApply - submitted in priority 2 (IST) in FP6 1st Call, Micro and Nano Systems - Duration: 01 Jan 2004 – 31 Dec 2007 - Total costs: 23,4 Mio. € Funding:12,0 Mio. € - Consortium: 20 partners Co-ordinator: STMicroelectronics, Italien Administrative Support: VDI/VDE-IT - Consortium consists of important European actors (enterprises, universities, research institutes) on the field Polymer electronics

3. I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin 03.03.2016 0 Person efforts Time schedule – preparation phase Start of project Start of negotiations Invitation to negotiation Project hearing Submission of proposal 12/ 2002 IDEA Start of preparation 24.04.2003 12.06.2003 01.07.200309/200301.01.2004 Consortium Techn. Work Cost structure CA, admin. forms,... Work plan Cost structure

4. I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin 03.03.2016 Preparation of an Integrated Project PolyApply getting started Establishment of a „Core group“ Additional Partners Co-ordinator Presentation at EC Definition of processes and responsibilities Writing of Concept Vision R&D Objective s Content s Structur e Communication Writing Finally 150 pages

5. I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin 03.03.2016 Preparation of an Integrated Project - Analysis of work programme and contents of calls - Compiling the administrative package - Clarification of total and individual budgets - Clarification of formal requirements - Consortium agreement: www.ipr-helpdesk.orgwww.ipr-helpdesk.org -... - Planning of required staff

6. I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin 03.03.2016 Preparation of an Integrated Project PolyApply 1.What is the project vision? A new generation of devices for ambient intelligence at the right costs in order to enable truly ubiquitous computing

7. I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin 03.03.2016 Preparation of an Integrated Project PolyApply 2.What are the concrete R&D activities Development of cost-effective in-line manufacturing of polymer electronics systems and communication devices to lay the foundations of a scalable and ubiquitously applicable communication technology Source: FhG-IZM, Munich

8. I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin 03.03.2016 Preparation of an Integrated Project PolyApply 3.Finding a convincing project title Source: Philips “The Application of Polymer Electronics to Ambient Intelligence” “Things start to think - Communication everywhere and anywhere”

9. I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin 03.03.2016 Preparation of an Integrated Project PolyApply 4.Building the consortium - scientific and technical excellence ofthe partners - Coordinator - Proportion (Number and costs) of Universities, applied research and enterprises (small, medium, large) - adequate European distribution incl. NMS

10. I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin 03.03.2016 Preparation of an Integrated Project PolyApply

11. I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin 03.03.2016 Preparation of an Integrated Project PolyApply Associated Network (open, not exhaustive list) Dupont Teijin Films...about 60 members

12. I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin 03.03.2016 Preparation of an Integrated Project PolyApply 5. Creating a transparent project structure - Allocation of tasks to partners - Basic research, applied research, validation, demonstration, exploitation,... - work packages / contents - Structuring contents Weighting of work packages (according to costs) - Presentation of the innovative aspects throughout the proposal - Definition of interfaces between work packages - Definition of meaningful „Deliverables & Milestones“ - Definition of the project decision processes and working structures

13. I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin 03.03.2016 Preparation and operation of an Integrated Project PolyApply

14. I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin 03.03.2016 Operation of an Integrated Project Experiences after the 1st year - Separation of the content and administration related co-ordination is meaningful and helpful Content: Work of the partners, work plan, milestones, quality check,... Administration: - permanent contact person for all questions - Control of timing and deadlines incl. reminding - Preparation and wrap-up of meetings / telephone conferences -... - Regular Exchange in the Board is important - continous „monitoring“ and „feedback“ to partners - Preparation of decisions to be taken by the General Assembly

15. I n n o v a t i o n + T e c h n i k © VDI/VDE-IT Teltow/Berlin 03.03.2016 Additional information on PolyApply www.polyapply.org Press releases Flyer Newsletter Mstnews Article...