1. Kanban. (Re)start with what you do now

2. Jasper Sonnevelt Agile Consultant | Change agent
@jaspersonnevelt.nl

3. “Who uses some form of agile (method)?”

4. Basic Kanban principles
Start with what you do now
Agree to persue evolutionary change
Initially respect current roles, responsibilities and job titles
Encourage acts of leadship at all levels

5. “How did you chose your method?”

6. We use Kanban because…
“We want to improve Scrum because we have a lot of ad-hoc work”
“To see how we are spending our time ”
“Kanban helps us to
reduce multitasking”

7. So heres is what we know
Different reasons for picking a (change) method
End goals are context specific

8. “The golden circle” Why How What
All successful leaders, teams, organizations
Why
How
Act, think and communicate in the exact same way
What
Simon Sinek – Start with why

9. “The golden circle” Why How What Product / solution
Simon Sinek – Start with why

10. “The golden circle” Why How Process / USP What Product / solution
Simon Sinek – Start with why

11. “The golden circle” Why How Motivation/purpose Process / USP What
Product / solution
Simon Sinek – Start with why

12. There are many ways that lead to success

13. You have options!
WHAT
HOW
WHY

14. Lets imagine a (software) development team…

15. So what do would you like to accomplish?
…in walks facilitator
So what do would you like to accomplish?

16. “The golden circle” Why How Motivation/purpose Process / USP Method /
Principles
Why
How
What
Policies
Product / solution
Simon Sinek – Start with why

17. Why How Motivation “We want to: – Reduce stress
– Have a happy customer
– Be transparent”
Why
How
What
Simon Sinek – Start with why

18. Why How “We think we can do this by: – Getting a grip on ad-hoc work
– Involving our customer
– Making small changes in our process
– (implement Kanban)”
Process
Why
How
What
Simon Sinek – Start with why

19. Why How “To do so we will: Policies – Put up a board
–Stand-ups and retrospectives
– Work at our clients office frequently
– Limit our WiP”
Policies
Why
How
What
Simon Sinek – Start with why

20. One of the reasons why copying a workprocess doesn’t work!

21. Implications for design decisions
Visualize a status to make sure customer is involved and work is acually ready to start
Next
Intake
Dev
Test
Done
This leads to specific design desicions
Implications for design decisions

22. Implications for design decisions
Next
Intake
Dev
Test
Done
Add extra swimlanes to manage risk
This leads to specific design desicions
Implications for design decisions

23. Implications for much more…
Location
Process Policies
Metrics
This leads to specific design desicions
Implications for much more…

24. “So did you go inside out? Or outside in?”
Motivation -> Process -> Policies
Process -> Motivation -> Policies
Policies -> Process -> Motivation

25. Fast forward half a year….

26. Basic Kanban principles
Start with what you do now
Agree to persue evolutionary change
Initially respect current roles, responsibilities and job titles
Encourage acts of leadship at all levels

27. Basic Kanban principles
Lets never get back to how it was when we started
Agree to persue evolutionary change
Initially respect current roles, responsibilities and job titles
Encourage acts of leadship at all levels

28. …we have “stuff” in the system that makes NO sense…
It feels like…
…we have “stuff” in the system that makes NO sense…

29. The more complex the communication in the organization, the bigger the chance that the why is “lost”

30. “Don’t worry about it… We’re still doing fine!”

31. “Why are you using Kanban?”
– “We want to keep a grip on ad-hoc work
– Involve our customer
– Make small changes in our process
– (implement Kanban)”

32. “Why are you using Kanban?”
But Why?
– “We want to keep a grip on ad-hoc work
– Involve our customer
– Make small changes in our process
– (implement Kanban)”

33. You now have LESS options!
WHAT
HOW
WHY

34. Moving forward
Project A
Project B
The rest

35. Moving forward

36. Moving forward
Risk categories

37. From this one
Project A
Project B
To this one
The rest

38. Every day improvement…
Improvements
Problem ………….
Problem

39. Every day improvement…
Improvements
Problem ………….
Problem

40. Visualize the Why
“We want to….”

41. Visualize the Why Create a big sign
“We want to….”
Create a big sign
Put it somewhere people will notice it

42. Time limit policies No longer than (x) weeks Review progress
Our Policies
No longer than (x) weeks
Review progress

43. Policy Retrospective Keep Change Stop
Why did we have this in the first place?
Stand-up meeting at
9 am

44. Policy Retrospective Keep Change Stop
Why did we have this in the first place?
Stand-up meeting at
9 am
Standard
work items
go on pink stickies

45. Policy Retrospective Keep Change Stop
Why did we have this in the first place?
3 Questions
in stand-up
Stand-up meeting at
9 am
Standard
work items
go on pink stickies

46. Policy Retrospective Keep Change Stop
Why did we have this in the first place?
3 Questions
in stand-up
Stand-up meeting at
9 am
Standard
work items
go on pink stickies
Only two people at a
Time alloc
for bugs

47. Get somebody from the outside
What is this for?
Coaches
People from other teams

48. Tips from the audience
Have a retrospective where all policies are rated (get rid of / keep / add)
Add stickies with “how is this useful for you”
Thanks to: Karol Traczykowski

49. To sum up It’s all contextual
A lot of the stuff you do now won’t work for you in the same way in six months. Be aware of this and use feedback loops to learn…
QUESTION EVERYTHING!!!!

50. Thank you mail@jaspersonnevelt.nl jsonnevelt@xebia.com