1. Post Award BIDMC Sabrina Heisey Research Administrative Supervisor 12/03/2015 RADG Presentation

2. What will this presentation cover? 1.Structure of BIDMC 2.Roles and Responsibilities of Research Administrators at BIDMC 3.RA Tools and Examples There are no dumb questions!

3. 3 BIDMC’s 3-Part Mission Clinical EducationResearch ~20% Clinical Highlights: -Human First is our motto -Patient Care trumps all. Academic Highlights: -Provides comprehensive training for medical students Research Highlights: -Focus on Clinical/Translational Research.

4. BIDMC Research Operations Structure Research & Academic Affairs  Research Operations Research Facilities Core Services  Research Administration (Divided into 4 Teams)  One Director per team  Two Supervisors per team  Senior Research Administrators  Research Administrators  Research Finance  Academic & Research Computing  Animal Research Facility  Clinical Trials Office  IRB  IACUC  Office of Sponsored Programs  Research Compliance/ Office of Conduct and Business Compliance  Human Subjects Protection Office 4

5. Job Responsibilities of RAs at BIDMC 5

6. Post Award Toolkit: Effective Meetings The PI Meeting -Spend time the day before the meeting preparing -Invite the key players -Create an agenda -Start and end your meeting on time -Come with questions and let them speak (You never know what information you don’t know if you aren’t listening!) -Silence is NOT awkward. -Come with solutions. Don’t present a problem to the PI without some options for solving it -Create a to-do list based on meeting notes -Follow up and set next meeting time 6

7. Post Award Toolkit: Simple Spreadsheets What information does the PI Need on a monthly projection? -Is there any money outstanding from the sponsor that will increase the budget? -Have all charges that hit this account (salaries, supplies, subcontracts) been deemed appropriate and correct? -What are we expecting to spend during the budget year? -What’s the bottom line? 7

8. Post Award Toolkit: Building Relationships Start off on the right foot with your PIs Show an active interest in their work Build relationships with lab staff/administrative staff/collaborators Use the PIs time wisely Be prepared Make allowances Rebuild relationships after challenges Don’t take it personal if the PI goes to your Manager Be personal and personable 8

9. Post Award Toolkit: Any Questions? 9