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How to Work With SURN Principal Academy Data For data downloaded from onlineobservationtools.com
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To download data from onlineobservationtools.com: Scroll to the bottom of the onlineobservationtools.com page, and select ‘Student Indicators of Engagement Form’ from the dropdown list, click ‘Export’ and open and/or save the file
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The following slides will walk you through data ‘cleanup’ and graph production using your downloaded data file(s). Some tasks are spread out across more than one slide to provide step-by-step directions.
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Step One: Delete Unnecessary Columns: Delete columns highlighted in red (Note: your columns may contain actual data where ##### are used to obscure identities)
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Step One: Delete Unnecessary Columns
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Step Two: Use Find and Replace Command to Replace ‘checked’ with ‘1’
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Step Two: Use Find and Replace Command to Replace ‘checked’ with ‘1’ (click ‘Replace All’)
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Step Three: Manually Standardize Entries For Subject, use the following categories: Math English Science History Other (anything that is not one of the above) For Grade, be sure numbers are used (i.e. 6 instead of 6 th )
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Step Three: Manually Standardize Entries BeforeAfter
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Step Four: Frequency by Subject Select column
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Step Four: Frequency by Subject Click ‘Insert’ tab across top of page; then click ‘Recommended Charts’, then click ‘OK’
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Step Four: Frequency by Subject In the new tab with the graph in it, click on the graph, click ‘Design’, then click ‘Change Chart Type’ then select ‘Pie’ from menu
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Step Four: Frequency by Subject Click on the + sign, click ‘Data Labels’ and click ‘Callout’ This will add labels to your graph Click on the chart, and copy and paste to add to another document (Word, PowerPoint, etc.)
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Step Five: Frequency by Grade Select column for Grade Level
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Step Five: Frequency by Grade Click ‘Insert’ tab, then click ‘Recommended Charts’ Use the bar graph that is recommended
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Step Five: Frequency by Grade Click on the chart, and copy and paste to add to another document (Word, PowerPoint, etc.)
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Step Six: Frequency by Observation For the following steps use these columns
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Step Six: Frequency by Observation In the first empty row below the data entered, select the box for the first observation item, and insert the following formula in the formula bar: =SUM(E2:E50) Note: the column letter and second number may be different depending on how much data you have; use the row number directly above the box you are typing in.
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Step Six: Frequency by Observation Select the box you entered the formula into (there should be a number there now), and click and hold the box, dragging it across all of the rows you have observation data for; unclick when all cells are boxed in
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Step Six: Frequency by Observation With these cells still highlighted, select the ‘Insert’ tab, then click on ‘Recommended Charts’
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Step Six: Frequency by Observation Use the bar graph shown and click ‘OK’
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Step Six: Frequency by Observation To change X axis labels, do the following: Click on the filter button (shown here), then click on the ‘Select Data’ link at the bottom right of the box
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Step Six: Frequency by Observation To change X axis labels, do the following: In the pop up box, click on the Edit button
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Step Six: Frequency by Observation To change X axis labels, do the following: In the ‘Axis label range’ box, type your labels, separating each with a comma (We used HY1, HY2, HY3, HY4, HY5, HY6, HY7, HY8, HY9, HY10, HY11, HY12, LY1, LY2, LY3, LY4, LY5). Then click ‘OK’
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Step Six: Frequency by Observation To change X axis labels, do the following: Click ‘OK’ in the remaining pop up box to confirm changes
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Step Six: Frequency by Observation To change X axis labels, do the following: Click on the chart, and copy and paste to add to another document (Word, PowerPoint, etc.)
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