1. Rotary Finland © 2010 Markku Kalliomäki Suomen Rotary – Finlands Rotary ry Suomen Rotary – Finlands Rotary ry / Rotary Office Iso Roobertinkatu 9 C 17, 00120 Helsinki * Phone 09-640078 * e-mail: rotarytoimisto@rotary.fi Multidistrict administration and services

2. 2 Multidistrict Administration Group (MDAG) Suomen Rotary – Finlands Rotary ry will be authorized by Rotary International every third year Multidistrict administration and services Suomen Rotary – Finlands Rotary ry

3. Members of Suomen Rotary- Rotary Finland ry  Six Districts (1380, 1390, 1400, 1410, 1420, 1430)  318 Clubs  12.200 Rotarians

4. 4 Administration – General Assembly The General Assembly has the highest authority within the association GA representatives are Governors of the present Rotary year. Two GA meetings are held each Rotary year: The autumn General Assembly in October: - adopts the reports and finances for the previous period. - adopts the budget and plans for the next period. The spring General Assembly in October: - elects Chairman of the Board for the next period. - elects new Board members in place of retiring members

5. 5 Administration – the Board  The Board is the executive organ deciding upon operative matters.  The Board is responsible to the General Assembly.  The Board members are chosen by and represent each district.  The Board membership is biennial.  The Board Chairman is elected annually.  Board meetings are held approximately six times per Rotary year.  Each Board members is nominated as a ”Godfather” of a some Committee.  General Secretary of Rotary Finland is elected for triennial periods to act as an assistant, preparer and secretary of the Board. He will also possess longer continuity in the Board.

6. 6 Functional structures  Administrative tasks given to Rotary Finland by the districts.  Multidistrict tasks within the Youth Exchange.  Multidistrict activities of the Rotary Doctor Bank Finland (RDBF).  Activities common to all districts: Training Committee Publishing Committee ICT-committee Translation Committee TRF co-operative network  The annual national DGE-training (DGE-info).  Communication with similar organisations in the Nordic countries. The Multidistrict activities include:

7. 77 05/2008 / MKa Suomen Rotary – Finlands Rotary (regsitered association) Organization and Functions

8. 8 The Rotary Office, Finland History:  Suomen Rotary – Finlands Rotary (registered association) was founded in 1957 on proposal of the districts to serve them in administrative matters. The Rotary Office was founded in the same year.  In 1987, premises of its own were acquired for the Office.  For a long time the Rotary Office operated mainly administering the book-keeping for the districts. Since the early 2000’s the services of RF and the Rotary Office have been modernized as well as greatly widened.  The Rotary Office now employs two persons, the other one running financial operations, and the other one membership services for districts and clubs.  The day-to-day operations of RF and the Rotary Office are administered by the General Secretary of Rotary Finland, elected for periods of three years.

9. 99  Managing the financial administration for RF, the districts, the Youth Exchange and the Doctor Bank (book-keeping, invoicing, reports).  Supervising and maintaining the RF membership register.  At will distribution of DG Monthly Letters as well as other announcements by e-mail or mail.  Giving ”Help desk” support to the districts and clubs regarding for example RF information systems.  Creating and maintaining various registers for posting and distribution purposes.  Copying agreed upon matters for the districts.  Creating address labels at will.  Distribution of Rotary printed matters.  Managing the RF archives.  Managing official reports and accounts to the national authorities. Tasks of the Rotary Office

10. 10  Publishing Committee prepares and publishes the annual national Rotary directory and manages the public part of the RF website.  Training Committee prepares instructions and training material for districts and clubs.  ICT-committee is responsible for developing the RF IT-services.  Translation Committee administers translations and printing of agreed upon RI publications into Finnish, and is responsible for the Swedish part of the RF website, and supports other committees in translations.  TRF-co-operation network is the common Rotary Foundations forum for all districts. Committee activities of Rotary Finland

11. 11 Rotary Finland banner Design: Marja Sarkkinen RC Oulun Tulli