2. 1 By Mofida Albarrak Nursing teacher February 2004

3. Effective presentation skills

4. Effective presentation skills attempts to answer the fundamental questions of how to deliver any effective speech b How organize thoughts & data for maximum impact; b How to develop & use visual aids, as well as how to deliver what you have prepared. Introduction :-

5. Main Goal The audience will be able to :- deliver an effective presentation to others.

6. Objectives At the end of my lecture all the audience will be:- Understand how to make a plan. Understand how to make a plan. Use the eight steps for effective presentation. Use the eight steps for effective presentation. Recognize how to prepare a presentation. Recognize how to prepare a presentation. Relieve the anxiety during the presentation. Relieve the anxiety during the presentation.

7. Definition Presentation are speeches that are usually given in a business, technical, professional or scientific environment. Presentation are speeches that are usually given in a business, technical, professional or scientific environment.

8. Planning b Goals b Strategies b Objectives b Tasks b Resources b Personal appearance

9. b Goals : specific accomplishments achieved in order to reach to the larger,overall result. b Strategies : methods or processes required to achieve goals b Objectives : specific accomplishments to achieve the goals. Why How what

10. Tasks : assigned activities to perform implement the planTasks : assigned activities to perform implement the plan Resources : include people, material,technology,Resources : include people, material,technology, money..etc.money..etc. Personal appearance:-Personal appearance:- in general avoid excess. ( in clothes,colors, jewelry and makeup )in general avoid excess. ( in clothes,colors, jewelry and makeup ) How Where & when should

11. Cont’d Planning Write and document a plan document

12. 8 steps to successful organization:- 1. Brainstorm main ideas 2. State the sub points 3. State the benefits 4. Develop handouts 5. Develop visual aids 6. Main idea preview / review sentence 7. Develop the introduction 8. Develop the conclusion

13. 1- Brainstorm main ideas  using cards b write one idea on each card b Let the ideas flow at this point don't edit b The strategy is to generate as many ideas as possible b Being eliminating some large ideas b Try to end up with between two & five main ideas

14. 2- State the sub points b Develop supporting ideas b These may consist of explanation, data or other evidences to support your main ideas

15. 3-state the benefits b You must tell the audience what is the benefits they will receive  You must placed the benefits in the body of the presentation

16. 4- Develop hand out Once you have decided what’s hand out would be beneficially, you must then decided when you are going to hand them out b Before the presentation b During the presentation b At the end of the presentation

17. 5- Develop visual aids Use visual aids when you need to:- b Focus the audience’s attention b Stimulate interest b Illustrate factors that are hard to visualize b Reinforce your verbal message

18. Avoid “Data Dump” Crowding your presentation with too many visuals or too much information will reduce their effectiveness & you will lose impact. Usually, the fewer, the better

19. Avoid “Data Dump“ Avoid “Data Dump“ Crowding your presentation with too many visuals or too much information will reduce their effectiveness & you will lose impact. Usually, the fewer, the better

20. 6- Main idea preview / Review sentence b Have you ever heard the saying:- Tell them what you’re going to tell them Tell them Then tell them what you told them In other words, preview & review the main point in your presentation

21. 7- Develop the introduction It consist of two major functions:- 1. Providing necessary information 2. Getting attention

22. Types of introduction:- b Anecdote b Humor b Involving question b Rhetorical question b Shocking statement b Quotation

23. 8- develop the conclusion Your conclusion should tell them what specific action they need to take, how to take it, & when it must be take it

24. Introduction & conclusion put the head & tail on the body of your presentation

25. Prepare for your presentation 1.Rehearse your presentation, standing up & using your visual aids

26. 2. Control the environment by checking:2. Control the environment by checking: b Seating arrangements b Lighting b Microphones b Handouts b Pointers b Projection equipment to ensure it is available, in working condition, & has the required back-up supplies

27. How to deliver your presentation Use the eight steps of successful presentation Starting by Introduction & ending by conclusion

28. Presentation tips b Posture b Movement b Shoulder orientation b Gestures b Eye contact b Using your voice

29. Never Use photocopied or typed text Read from the screen

30. Avoid b b Too many words on one visual b b Using sentences b b Number with out diagrams   Too much color & too many different fonts

31. Always *Use key words *Check material for Spelling & legibility *Allow time for good quality visual aids to be produced *Rehearse with the equipment

32. How to Deal with anxiety during presentation by :- b Breath deeply b Focus on relaxing b Move during the presentation b Maintain good eye contact

33. conclusion Check the following items as you prepare and then deliver your presentation:- 1. Deal with anxiety. 2. Plan and organize your presentation 3. Prepare of presentation 4. Delivering your presentation

34. Thank you