1. Access Lesson 10 Adding Advanced Features to Reports Microsoft Office 2010 Advanced Cable / Morrison 1

2. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Objectives Create a report from a parameter query. Add formatting and a theme to a report. Change a control property. Add a calculated control to a report. 222

3. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Objectives (continued) Add conditional formatting to a control. Add a subreport to a report. Create a summary report. Add a chart to a report. 333

4. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Vocabulary calculated control chart conditional formatting subreport 444

5. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Introduction In this lesson, students will: – Create a report based on a parameter query – Add a theme to a report – Change the properties of a report control – Add a calculated control to a report – Add a subreport to an existing report – Create a report with summary information – Add a chart to the report 5

6. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Creating a Report from a Parameter Query A parameter query displays a message box for entering parameter data when it is run. When a report is based on a parameter query, each time you open the report, the message box appears. – You need to enter data before the report will be displayed. You can add grouping options to the report. 6

7. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Creating a Report from a Parameter Query (continued) Enter Parameter Value dialog box 7

8. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Adding Formatting and a Theme to a Report Themes let you add borders, background colors, shading, and graphic effects to an entire report at one time. – If you change the theme, all the reports in the database with themes are changed. You can add some basic formatting before you add a theme to a report. You can apply formats to several controls at one time. 8

9. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Adding Formatting and a Theme to a Report (continued) Report with Verve theme applied 9

10. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Changing a Control Property The properties of the controls added to a report can be changed. A control has two parts: label and text box – The label describes what is in the field. – The text box displays the actual data from the table. When you change control formats, you will typically be changing the text box when the data is displayed. 10

11. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Changing a Control Property (continued) Property Sheet pane for Sales text box 11

12. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Adding a Calculated Control to a Report A calculated control lets you use functions to add a calculation to a report. The Expression Builder dialog box is used to create an expression. 12 Completed Expression Builder dialog box

13. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Adding Conditional Formatting to a Control Conditional formatting allows you to add formatting features to the data based on criteria you specify. 13 Completed conditional formatting rule

14. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Adding Conditional Formatting to a Control (continued) Report in Layout view 14

15. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Adding a Subreport to a Report Subreports are reports you create and then embed in another report. The easiest way to add a subreport to a report is with SubReport Wizard. You will be asked to define a link between the two reports. – The link needs to be a common field between the two tables. 15

16. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Adding a Subreport to a Report (continued) Subreport realigned 16

17. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Creating a Summary Report A summary report can help you see trends in the data. When you create a summary report, you select the summary options in the Summary Options dialog box. – You are given the choices of Sum, Avg, Min, and Max. – You can select one, several, or all of the functions. 17

18. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Creating a Summary Report (continued) Final Sales Statistics report 18

19. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Adding a Chart to a Report A chart is a graphical display of data. Access offers formatting features that you can apply to a chart. 19 Select chart type

20. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Adding a Chart to a Report (continued) Report with chart 20

21. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Summary In this lesson, you learned: When you create a report from a parameter query, you will be prompted for data each time you open the report. Adding a theme to a report adds text formats, borders, and shading to the report. 21

22. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Summary (continued) Control properties can be easily changed so that data displayed in the control is properly formatted. If you want to total all the data in a report, you can add a calculated control to a report. Adding conditional formatting to a control displays the data in a different format if a certain condition is met. 22

23. Access Lesson 10 Cable / MorrisonMicrosoft Office 2010 Advanced Summary (continued) A report can be added to an existing report using the subreport feature. Creating a summary report lets you create reports that can find Sum, Avg, Min, and Max values for the data. Adding a chart to a report lets you display the data graphically. 23