1. Republican Policy Group Convention Center Authority April 30 th 2015

2. Meeting Agenda Approval and Discussion of last meeting’s minutes Approval and Discussion of last meeting’s minutes Discussion Topics Discussion Topics –Impact Studies –Employee Usage –Marketing –Collective Bargaining Agreements Report Report Next Meeting Next Meeting

3. Impact Studies Early Marketing Plan Early Marketing Plan –Achieving full occupancy by the year 2000 will generate $150mm of new spending in the state annually.  Owned a hotel, but not Dunkin Donuts Center/VMA Market Feasibility Study--April 12, 1989 Market Feasibility Study--April 12, 1989 –Conducted by Laventhol & Horwath, CPA  Company also audited the RICCA’s financials for the annual “Independent Auditor’s Report” Aug 14, 1989

4. Impact Study Estimated Annual Attendance Estimated Annual Attendance –300,000 to 500,000 people Actual Annual Attendance Actual Annual Attendance –Average from 2006-2014: 294,000 –Attendance level; no growth Estimated Occupancy of Study Estimated Occupancy of Study –Occupancy percentage: 44.4%  The Study estimated usage and attendance with a rate “6% above the national occupancy rate”

5. Recommended Staffing Schedule 1989 Study Administrative: 9 Administrative: 9 Event/Marketing:7 Event/Marketing:7 Engineer/Electrical: 7 Engineer/Electrical: 7 Ops & Events: 12 Ops & Events: 12 Maintenance: 10 Maintenance: 10 Security: 6 Security: 6 Total: 51 Total: 51 2015 Actual Administrative: 7 Administrative: 7 Sales: 5 Sales: 5 Engineer/Electrical:10 Engineer/Electrical:10 Ops & Events: 32 Ops & Events: 32 Maintenance: 6 Maintenance: 6 Security: 17 Security: 17 Total: 77 Total: 77

6. Auditor General Report Review of Compliance with Purchases Review of Compliance with Purchases –Conducted May 1993 Marketing Contract Marketing Contract –Original marketing contract: $3,300 monthly not to exceed $39,000 –After award, Board approved marketing plan at a cost not to exceed $750,000 over 16 mo. –Actually paid $857,000 within 15 months

7. Additional Findings Consulting Engineer Consulting Engineer –Identify, locate, remove, and dispose of hazardous materials –Bids ranged from $20,000 to $35,000  Bid at $23,100 was selected  No formal contract was executed Auditor General Findings Auditor General Findings –Consulting engineer conducted “considerable water and soil analyses and consulting services not identified in the initial RFP.” –From July 1990 though February 1992, the Authority paid the firm approximately $1.2 million

8. Additional Findings Removal of Contaminated Soil Removal of Contaminated Soil –From 1988 report, 600 tons of contaminated soil were located on the site. –Contracted July 1990 for lump sum $39,900 Change Orders Change Orders –8 Change orders increased the price of removal to $953,988 –Removed 11,227 tons of material  20 times the original estimate of contaminated soil –May to November 1991, 4 more change orders  Total tonnage removed 63,617 tons at a cost of $3,914,101  “More than 100 times time the original estimate” Auditor General Finding Auditor General Finding –“The scope of services changed materially should have been re- bid pursuant to the Purchases Act.”

9. Additional Findings Missing Documentation of Bid Process Missing Documentation of Bid Process –“Missing documentation included public notices and dates published, bid proposals, dates and content of any bidders conferences, bid bonds and notification of awards.” –“Some of the unavailable documents may never have existed. ”

10. Employees

13. RICCA Strategic Plan 2015

14. RICCA SWOT Analysis 2015

15. Marketing Providence/Warwick Convention & Visitors Bureau Providence/Warwick Convention & Visitors Bureau –High value customer marketing –Trade show & Convention audience Con. Center & Dunkin Donuts Center Con. Center & Dunkin Donuts Center –Internal Marketing Team & SMG VMA VMA –Internal Marketing Team & PFM Promoters Promoters –Assist the building staff to sell concerts

16. Marketing Marketing Committee Marketing Committee –Meets 10 times per year for marketing strategy sessions –Try to determine the effectiveness of advertising  “Most forms of ads are not trackable” –Cross promotion between events Concert venue headliners are more important than the advertising methods Concert venue headliners are more important than the advertising methods

17. Other Items Collective Bargaining Agreements Collective Bargaining Agreements Report Report Next Meeting May 11 th 2015 Next Meeting May 11 th 2015