1. SAFETY SERVICES PROVISION I. Bejar Alonso

2. Transfer Executive Safety Tasks from SC to Departments In application of the document “Safety policy at CERN” (also known as SAPOCO 42), the Safety Commission will stop carrying out executive tasks related to Safety, which will be taken over by the Departments. To avoid ineffective and costly duplications, it is envisaged that some of the executive tasks could be provided as a “service” by one of the Departments to the whole CERN (including the Department that provides the service). Examples are: mechanical and electrical inspections, building inspections.

3. The service provider optimizes the use of the resources made available by the Organization, either by employing CERN staff or via contracts with external specialized firms. It ensures that the executive tasks it provides comply with the CERN rules, and are carried out by competent personnel. The service provider documents each intervention it does, and informs the requesting Department. It bears no responsibility for the soundness of the activity/facility or equipment it has checked. It is not responsible to ensure execution of the corrective actions possibly needed to restore safety conformity. Transfer Executive Safety Tasks from SC to Departments

4. Department: unit responsible for a given activity/facility In addition to ensuring safety to its personnel, the Department is fully responsible for all safety aspects related to design, procurement, installation, acceptance testing, operation, maintenance and dismantling of installations placed under its responsibility. This includes the related activities and equipment.

5. Transfer Executive Safety Tasks from SC to Departments It is responsible to ensure the respect of CERN Safety rules and to keep up-to-date the inventory of the hazards and risks associated to its activities. In has to ensure that the required executive tasks (e.g. inspections) are carried out, and to implement the corrective actions possibly needed to restore safety conformity. It keeps up-to-date the safety file of the equipment, and the safety documentation requested by the Safety Management System (SMS). It ensures that safety data are stored in the standard CERN databases or, should they not be available, in databases that allow input from the “service provider” and consultation input by the SC.

6. Transition SC to Service Provider – Apr 2007 – Jan 2008 Mechanical Inspections Pressure Lifting Safety valves Special waste Welders Qualifications Electrical Inspections Fire protection devices 15 th April 2007 15 th May 2007 WhatWhen Buildings Inspections 1 st January 2008

7. What was not transferred Test on cables Ergonomics (noise, light) Lasers Machines conformity ? ? ? ? WhatBy whom? Anything not in the first slide ?

8. Included From 1 st January 2008 Mechanical Inspections Pressure Lifting Safety valves Special waste Welders Qualifications Electrical Inspections Fire protection devices Periodical WhatWhich type Buildings Inspections On request PeriodicalOn request PeriodicalOn request Inspections based on CERN referential

9. Included on the budget Mechanical Inspections Pressure Lifting Safety valves Special waste Welders Qualifications Electrical Inspections Fire protection devices Periodical What Included on budget Buildings Inspections On request PeriodicalOn request PeriodicalOn request

10. On request not done by the service provider Initial visit - Standard or not standard? Definition StandardNon standard Design, procurement Activities/facilities/ equipment. By definition these activities/facilities/ equipment can be conceived, procured, operated, maintained, dismantled and disposed according to existing technical safety standards and to provisions specified by CERN Safety rules. By definition these activities/facilities/ equipment cannot be conceived, procured, operated, maintained, dismantled and disposed according to existing technical safety standards. However CERN Safety rules are to be fully respected. SC assesses the design and approves it. Verifies that all the manufacturing docs and certificates exist. Acceptance inspection SC may attend the acceptance and commissioning tests and checks. Authorizes the put into service. SC

11. How to request - Mechanics Pressure PeriodicalOn request Lifting Safety valves Defined with link persons and equipment owners for the year. Launched in defined dates after confirmation of equipment owner and TSO Requested by equipment owner or DSO Defined with equipment owners for the year following in advance the maintenance plan. Launched in defined dates after confirmation of TSO Requested by equipment owner or DSO Requested by link persons, equipment owner or DSO. Launched in defined dates to the equipment owners

12. How to request – Electricity, waste, fire Electrical inspections PeriodicalOn request Special waste Fire protection Defined with equipment owners for the year following safety risk. Launched in defined dates after confirmation of TSO Requested by TSO, waste producers or DSO Launched in defined dates for batteries and special waste in LHC points Requested by equipment owner or DSO Requested by equipment owner or DSO.

13. How to request – Qualifications, buildings Welders qualification PeriodicalOn request Buildings inspection Requested by TSO or DSO. Special analysis requested by DSO Defined for the year at fixed dates following SC risk classification and geographic synergies. Launched after confirmation of TSO Requested by supervisor or project leader.

14. Done by - Mechanics Pressure PeriodicalOn request Lifting Safety valves Initial and Major repairs done by staff. Periodical and re qualification by contractor Evaluated by staff and done by staff or contractor in function of the request. Initial and Major repairs done by staff. Periodical by contractor Done by staff Evaluated by staff and done by staff or contractor in function of the request. Done by staff

15. Done by – Electricity, waste, fire Electrical inspections PeriodicalOn request Special waste Fire protection Initial and periodical done by contractor. Initial visit prepared by the staff with the owner Done by staff Evaluated by staff and done by staff or contractor in function of the request.

16. Done by – Qualifications, buildings Welders qualification PeriodicalOn request Buildings inspection Evaluated by staff and done by staff or contractor in function of the request Done by staff or contractor in function of the building Done by TS-MME since 17 th September

17. Contact persons Special waste Welders Qualif Electricity Fire protection Buildings Lifting Pressure Safety valves L. Colly / C. Bernard C. Bernard / G. Salomon R. Magnier/ R. Cambarrat R. Cambarrat / P-Y. Buisson J-M. Dalin / S. Atieh R. Cambarrat / I. Bejar Alonso D. Gonnard / P-Y. Buisson P-Y. Buisson / D. Gonnard

18. Since the transfer - Mechanics Pressure ActionsDocumentation Lifting Safety valves Backlog of ECR and CV analyzed and will be finished in February-March. Backlog of ACR analyzed Cleanup of the D7i DB with equipment not found during the visits. Technical files of cranes scanned and ready to be imported in EDMS - Database transferred to D7i. Reports scanned and imported in EDMS. New equipment bought to replace equipment and the end of its life cycle and to be able to cover the new needs of LHC cryogenics Cranes and hoist tested with load 90% of the cases thanks to the collaboration with TS-IC-LO

19. Since the transfer – Electricity, waste, welders Electrical inspections ActionsDocumentation Special waste Periodical inspections to be started for all site planned - Building 262 not any more an storage place but a real “zone de transit” Technical files for existing installations being scanning Welders qualification - Transferred to TS-MME to obtain the competences of the metallurgy and welding sections

20. Since the transfer – General safety General safety ActionsDocumentation Pre-visit, Visit, and Post- visit and active way to help the TSO to analyze and solve the safety problems in his building Technical file prepared for each building inspected

21. Since the transfer – ? ? ActionsBut … TS-AS 3 READY TO TAKE OTHER SERVICES TO IMPROVE SAFETY ON CERN SITE Resources must be allocated